College Lake Dam Removal Addendum No. 1

Agency:	City of Lynchburg
State:	Virginia
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Posted:	Oct 6, 2023
Due:	Oct 11, 2023
Solicitation No:	2024-004
Publication URL:	To access bid details, please log in.

due date

number

name

addenda

staff contact

10/11/2023

2024-004

College Lake Dam Removal

Design Plans - Sets 1 , 2 , and 3

Construction Easement Plat Maps

Environmental Permits - VMRC and USACE

Excel Bid Form - Addendum No. 3 Revision

Pre-Bid Meeting - Teams Link

Addendum No. 1

Addendum No. 2

Addendum No. 3

SBS

Attachment Preview

PROJECT MANUAL

FOR

CITY OF LYNCHBURG

COLLEGE LAKE DAM REMOVAL

August 2023

PROCUREMENT DIVISION

3RD FLOOR CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455‐3970

Table of Contents

Document

Page #

Advertisement For Bids.................................................................................................................. 3

Bid Form.......................................................................................................................................... 4

Escrow Account Election .............................................................................................................. 10

Equal Opportunity Report Statement ......................................................................................... 11

Statement Of Experience ............................................................................................................. 12

Statement Of Available Resources .............................................................................................. 20

Corporate Status Form................................................................................................................. 21

Questions To Bidders/Offerors.................................................................................................... 22

Construction Agreement.............................................................................................................. 23

City Of Lynchburg, Virginia Standard Performance Bond........................................................... 25

City Of Lynchburg Standard Labor And Material Payment Bond ............................................... 27

Escrow Agreement ....................................................................................................................... 30

Instructions To Bidders ................................................................................................................ 34

General Conditions....................................................................................................................... 40

Virginia Clean Water Revolving Load Fund Contract Inserts for Stormwater Projects ........... 100

Technical Specifications and Special Provisions dated August 18, 2022 ................................. 110

Attachments

Attachment 1 – 100% Design Plans dated July 2023

Attachment 2 – Construction Easement Plat Maps

Attachment 3 – Envrionmental Permits (VMRC and USACE)

PM ‐ 2

ADVERTISEMENT FOR BIDS

Sealed bids for the College Lake Dam Removal project will be received by the City of Lynchburg in the

Procurement Division Office, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until 3:00 PM,

October 11, 2023, and then publicly opened in the First Floor Conference Room located in the City Hall

lobby and broadcast via Microsoft Teams video conference. The Teams meeting link to the bid opening

will be posted to the City’s Current Solicitations webpage.

Access to the third floor of City Hall, which includes the Procurement Office, is now restricted due to

new security features. FedEx, UPS and the USPS have access to the building to deliver mail/packages to

the Procurement Office. If Bidders choose to hand deliver bids, they can do so at the Citizens First

Information Center in the first floor lobby of City Hall, 900 Church Street, Monday – Friday 8:30 AM to

5:00 PM. A Procurement Office staff member will be contacted by Citizens First to retrieve the bid and

time stamp it at that time. It is the sole responsibility for the Bidder to ensure their bid is time stamped

prior to the deadline for submission. Please allow additional time to ensure this is done. As always, late

bids will not be considered.

College Lake Dam is a high‐hazard dam that is being removed in order to comply with Virginia dam safety

regulations. As part of the dam removal, a portion of Blackwater Creek and its tributaries will be restored

to stable conditions through the footprint of the old lakebed. This project will also establish wetland

habitat areas.

Bid Documents may be viewed and printed directly from the City's Procurement website:

www.lynchburgva.gov/current‐solicitations.

An optional pre‐bid conference will be held at 11:00 AM, September 6, 2023 in the Public Works Training

Room, 1700 Memorial Avenue, Lynchburg VA and broadcast via Microsoft Teams. A Teams meeting link

will be posted on the City’s Current Solicitations webpage. A pre‐bid site visit will be held immediately

following the meeting. All bidders may also visit the site at another unscheduled time prior to bidding.

Please contact the City at least 24 hours prior to a site visit so that University Campus Security may be

alerted to your presence on the property.

All requests for clarification of or questions regarding this Advertisement for Bids or for additional

information must be made in writing to Stephanie Suter at stephanie.suter@lynchburgva.gov and

received by 2:00 PM, October 4, 2023. All addenda should be signed and accompany any bid submitted.

PM ‐ 3

Stephanie Suter, CPPO, CPPB

Procurement Manager

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

BID FORM

Dear Ms. Suter,

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals,

is or are named herein and that no person other than herein mentioned has any interest in this bid or in the

Construction Agreement to be entered into; that this bid is made without connection with any other person,

company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to the College Lake Dam Removal project

for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials, and services and to

perform all operations necessary to execute and complete the Work required for the project, in strict accordance

with the Contract Documents, The City of Lynchburg Manual of Specifications and Standard Details, latest edition,

and together with Addenda numbered

through ______ issued during bidding period and hereby

acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of

TOTAL BASE BID – DAM REMOVAL, LAKEBED RESTORATION, AND RESTORATION ON BWC AND TRIBUTARIES

DOLLARS

), which shall be referred to hereinafter as the Total Base Bid.

OPTION 1 – ADDITIONAL STREAM RESTORATION ON BWC AND TRIBUTARY

DOLLARS

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all

bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals

not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.

Contractors will indicate a unit price for each item listed below. If the Construction Agreement is for a lump sum

price, unless clearly and specifically indicated otherwise in the Contract Documents, all unit prices only apply to

changes in the Work. The listed bid items are to contain all necessary costs required for completion of the Work

in accordance with the Contract Documents.

If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities

listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or

eliminate any quantity or item, and in any case, the unit prices shall be used in determining partial and final

payment. It is further understood that costs to cover all components of the Work as described in the Contract

Documents are included in this bid, even in cases where specific line items are not identified.

We are properly equipped to execute all work of the character and extent required by the Contract Documents,

and we will enter into the Construction Agreement for the execution and completion of the Work in accordance

with the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will

PM ‐ 4

commence the Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough

to execute the Work and all obligations no later than the completion date stated in the Contract Documents.

Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the

Construction Agreement for the execution and completion of the Work in accordance with the Contract

Documents:

Bidder's Certified Check issued by

(name of bank) in the amount

of: $

(5% of Base Bid amount)

Bidder’s Bid Bond for 5% of Base Bid Amount Issued by

of surety authorized to do business in Virginia).

(name

The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the City within

ten (10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms

satisfactory to the City, from sureties authorized to do business in Virginia satisfactory to the City, in the amount

of one hundred (100) percent of the Base Bid.

The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement

within the ten (10) days after written notice being given on the award of the Construction Agreement or the failure

to deliver the required performance and payment bonds within the ten (10) days, the monies payable by the

Security accompanying this bid shall be paid to the City of Lynchburg, Virginia, as liquidated damages for such

failure; otherwise the Security accompanying this Bid shall be returned to the undersigned.

Attached herewith are completed Statement of Experience and Statement of Resources forms which include the

information requested.

The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another

person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act,

or other law. This bid remains valid and may not be withdrawn for a period of 60 days from this date.

CURRENT VIRGINIA CONTRACTOR’S LICENSE/ REGISTRATION NO.:

Respectfully submitted,

CONTRACTOR

DATE

ADDRESS

BY:

(Signature)

ITS:

(Title)

(Type/Print)

PM ‐ 5

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College Lake Dam Removal Addendum No. 1

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See also