Lynchburg City Schools (LCS) Security Vestibules

Agency:	City of Lynchburg
State:	Virginia
Type of Government:	State & Local
Category:	A - Research and development
Posted:	Oct 31, 2023
Due:	Nov 14, 2023
Solicitation No:	2024-022
Publication URL:	To access bid details, please log in.

Attachment Preview

PROJECT MANUAL

FOR

LYNCHBURG CITY SCHOOLS

C/O THE CITY OF LYNCHBURG

Lynchburg City Schools Security Vestibules

Invitation For Bid: 2024-022

City Project No.: YS744

Engineering Firm Project No.: 2023.19

Due: November 14, 2023 at 3:00 p.m.

PROCUREMENT DIVISION

3RD FLOOR CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455-3970

Table of Contents

Document

Page #

Advertisement For Bids ................................................................................................................ 2

Bid Form ........................................................................................................................................ 3

Escrow Account Election .............................................................................................................. 5

Equal Opportunity Report Statement......................................................................................... 6

Statement Of Experience .............................................................................................................. 7

Statement Of Available Resources .............................................................................................. 8

Corporate Status Form................................................................................................................. 9

Questions To Bidders/Offerors .................................................................................................. 10

Construction Agreement ............................................................................................................ 11

Lynchburg City Schools, Standard Performance Bond .......................................................... 14

Lynchburg City Schools, Standard Labor And Material Payment Bond ............................ 16

Escrow Agreement ...................................................................................................................... 19

Instructions To Bidders .............................................................................................................. 23

General Conditions ..................................................................................................................... 28

Attachments

Technical Specifications Document 000110 dated October 12, 2023 – Attachment A

Design Drawings dated October 12, 2023 – Attachment B

ADVERTISEMENT FOR BIDS

The City of Lynchburg on behalf of Lynchburg City Schools is seeking sealed bids for IFB 2024-022

“Lynchburg City Schools Security Vestibules” to be received by the City of Lynchburg, Procurement

Division, Third Floor City Hall 900 Church Street, Lynchburg, VA 24504, until no later than 3:00 p.m.,

November 14, 2023. Received bids will then be publicly opened and read aloud in the City Hall First Floor

Conference Room. A link to a publicly available video/audio conference call will be posted on the Current

Solicitations page of the City’s website prior to the bid opening. All bids received by the posted deadline

will be opened and read aloud on the video/audio conference call.

FedEx, UPS, and the USPS have access to the building to deliver mail/packages to the Procurement

Office. If vendors choose to hand deliver bids, they may be dropped off at the Citizens First Info Center

in the lobby on the First Floor of City Hall Monday – Friday from 8:30 a.m. to 5:00 p.m. A Procurement

Division Staff member will be notified to come and retrieve the bid and time stamp it at that time. Bids

received prior to the time of opening will be securely kept unopened. It is the sole responsibility for the

Bidder to ensure their bid is timestamped prior to the deadline for submission. Please allow additional

time to ensure this is done. As always, late bids will not be considered.

The Scope of Work includes the construction of a new security vestibule at each of the (3) schools

listed: Dunbar Middle School, Hutcherson Early Learning Center, and Paul Munro Elementary

School. The conditions vary at each school; however, all three security vestibules will be

constructed using aluminum storefront framing and entrance doors. Interior finishes will consist of

carpet tile and rubber base and new suspended acoustical tile ceilings. New mechanical units will be

installed to serve these vestibules and power and data will need to be provided within the new

vestibules as a staff person will be seated at a desk within these vestibules. Removal of existing

concrete and pouring of new slabs will be required at two of the locations. New wood doors in new

hollow metal frames will be provided at Dunbar Middle School to provide egress and access to the

fire stairs.

The Project Manual and Drawings for this project may be viewed and downloaded from the City’s website:

http://www.lynchburgva.gov/current-solicitations.

An Optional Pre-Bid Conference, followed by three site visits, will be held at 10:00 a.m. on October

24, 2023 in the First Floor Conference Room of City Hall located at 900 Church St. Lynchburg, VA 24504.

Physical on-site walk-throughs to occur immediately upon conclusion of the Pre-Bid Conference. We will

go to Hutcherson Early Learning Center at 2401 High St., and then Dunbar Middle School at 1208 Polk St.,

and conclude site visits at Paul Munro Elementary at 4641 Locksview Rd.

All requests for clarification of or questions regarding this Advertisement for Bids or for additional

information must be made in writing to: Matt Marsteller, CPPB, Procurement Division by email to

matthew.marsteller@lynchburgva.gov and received by 3:00 p.m., November 7, 2023. All posted

clarifications or addenda must be acknowledged on the Bid Form. Failure to acknowledge the addenda may

deem the bid non-responsive. All addenda associated with this project will be posted no later than 3:00 p.m.

on November 9, 2023.

There will be a “Live Bid Opening” link on the City’s website at: www.lynchburgva.gov/current-

solicitations so that the public can observe the proceedings at 3:00 p.m., November 14, 2023. The bid

results will be posted on the City’s Notice of Award Page at: www.lynchburgva.gov/notices-award after

award is made.

PM - 2

Matt Marsteller, CPPB

Contract Specialist

Procurement Division

City of Lynchburg

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

BID FORM

Dear Mr. Marsteller,

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals, is

or are named herein and that no person other than herein mentioned has any interest in this bid or in the Construction

Agreement to be entered into; that this bid is made without connection with any other person, company, or parties

making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to "Lynchburg City Schools Security

Vestibules" for Lynchburg City School Board, doing business as Lynchburg City Schools, hereby proposes to furnish

all labor, equipment, materials, and services and to perform all operations necessary to execute and complete the

Work required for the project, in strict accordance with the Contract Documents, The City of Lynchburg Manual

of Specifications and Standard Details, latest edition, together with Addenda numbered __________ through

__________ issued during bidding period and hereby acknowledged, subject to the terms and conditions of the

Construction Agreement for the sum of

LUMP SUM BASE BID: $____________________________________________________ DOLLARS

), which shall be referred to hereinafter as the Base Bid.

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all bids

or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals not

specified in the Advertisement for Bids may make the bid irregular and subject to rejection.

If the Construction Agreement is for a lump sum price, unless clearly and specifically indicated otherwise in the

Contract Documents, all unit prices only apply to changes in the Work. The listed bid items are to contain all

necessary costs required for completion of the Work in accordance with the Contract Documents.

If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities listed

on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or eliminate any

quantity or item, and in any case, the unit prices shall be used in determining partial and final payment. It is further

understood that costs to cover all components of the Work as described in the Contract Documents are included in

this bid, even in cases where specific line items are not identified.

We are properly equipped to execute all work of the character and extent required by the Contract Documents, and

we will enter into the Construction Agreement for the execution and completion of the Work in accordance with the

Contract Documents; and we further agree that, if awarded the Construction Agreement, we will commence the Work

on the date stated in the "Notice to Proceed" and will maintain a work force large enough to execute the Work and

all obligations no later than the completion date stated in the Contract Documents.

Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the Construction

Agreement for the execution and completion of the Work in accordance with the Contract Documents:

PM - 3

Bidder's Certified Check issued by

(name of bank) in the amount of:

(5% of Base Bid amount) OR Bidder’s Bid Bond for 5% of Base Bid Amount issued by

(name of surety authorized to do business in Virginia).

The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the Schools within

ten (10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms satisfactory

to the Schools, from sureties authorized to do business in Virginia satisfactory to the Schools, in the amount of one

hundred (100) percent of the Base Bid.

The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement within

the ten (10) days after written notice being given on the award of the Construction Agreement or the failure to deliver

the required performance and payment bonds within the ten (10) days, the monies payable by the Security

accompanying this bid shall be paid to Lynchburg City Schools, Virginia, as liquidated damages for such failure;

otherwise the Security accompanying this Bid shall be returned to the undersigned.

Attached herewith are completed Statement of Experience and Statement of Resources forms which include the

information requested.

The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another

person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act, or

other law. This bid remains valid and may not be withdrawn for a period of 90 days from this date.

Current Virginia Class A Contractor’s License / Registration No.:

Respectfully submitted,

CONTRACTOR

DATE:

_____

ADDRESS:

______

TELEPHONE:

EMAIL:

______

BY:

(Printed Name)

BY: __________________________________________

(Signature)

ITS:

(Title)

PM - 4

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Lynchburg City Schools (LCS) Security Vestibules

Attachment Preview

See also