James City County Marina Upgrades & Supporting Infrastructure Improvements

Agency:	James City County
State:	Virginia
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Posted:	Jan 19, 2024
Due:	Feb 27, 2024
Solicitation No:	20240763
Publication URL:	To access bid details, please log in.

Bid Number:	20240763
Bid Title:	James City County Marina Upgrades & Supporting Infrastructure Improvements
Category:	Request for Proposals
Status:	Open

Description:

The intent of this Request for Qualifications (RFQ) is to identify the most qualified design-build teams with successful experience in the design, permitting and construction of marinas and supporting infrastructure site improvements with expedited timelines due to site logistical constraints, coordination of multiple infrastructure additions and site utility upgrades This project will employ the design-build procurement process to encourage a creative, problem-solving approach through interactive efforts of an experienced, highly motivated Design-Build Team. The design-build process will foster a cooperative owner-designer-contractor effort to identify potential value enhancement concepts throughout the design and construction process.

Design-build teams identified as most qualified (shortlisted) will be issued a Request for Proposal (RFP) at the conclusion of the RFQ selection process and requested to provide a fixed price cost proposal and project schedule. The fixed price cost proposal and schedule will be utilized to determine the design-build team that provides the best value for James City County (JCC). Please refer to RFQ Section – Contents of the Statement of Qualifications (SOQ).

Publication Date/Time:

1/19/2024 3:00 PM

Closing Date/Time:

2/27/2024 2:00 PM

Attachment Preview

FIXED-PRICE DESIGN-BUILD

PROCUREMENT

Part 1

Request for Qualifications

20240763

JAMES CITY COUNTY MARINA

UPGRADES AND SUPPORTING INFRASTRUCTURE

IMPROVEMENTS

January 2024

RFQ 20240763

James City County Marina Upgrades & Supporting Infrastructure Improvements

January 2024

James City County

P a g e 1 | 80

James City County Purchasing

Office 101-F Mounts Bay Road,

Suite 300

PO Box 8784

Williamsburg, VA 23187-8784

Phone: (757) 253-6644/6646

Fax: (757) 253-6753

linda.hodges@jamescitycountyva.gov

JAMES CITY COUNTY, VIRGINIA

REQUEST FOR QUALIFICATIONS

No. 20240763

Title:

James City County Marina Upgrades and Supporting Infrastructure

Improvements

Issue Date:

January 19, 2024

Non-Mandatory

Pre-Qualification

Conference:

Will be held at James City County Marina, Covered Shelter/Pavilion, 2054

Jamestown Road, Williamsburg, Virginia 2 3 1 8 5 on T u e s d a y ,

January 30, 2024 at 10:00 am (EST) B i d d e r s a r e s t r o n g l y

en co u ra g ed t o wa l k th e p ro j ect s i t e.

Due Date:

February 27, 2024, not later than 2:00 pm local time (EST) electronically

submitted into Demand Star

Inquiries:

Questions must be submitted not later than 12:00 pm on February 5, 2024,

in writing via email: linda.hodges@jamescitycountyva.gov

JAMES CITY COUNTY DOES NOT DISCRIMINATE IN THE SOLICITATION OR AWARDING OF CONTRACTS ON THE BASIS OF RACE, RELIGION,

FAITH-BASED ORGANIZATIONS, COLOR, NATIONAL ORIGIN, AGE, DISABILITY OR ANY OTHER BASIS PROHIBITED BY STATE OR FEDERAL

LAW.

The Request for Qualifications packet and required forms may be downloaded from James

City County Website. http://www.jamescitycountyva.gov/467/Bids-Requests-For-Proposals

There is no cost for these documents. (See Instructions to register on Demand Star-Attachment

1). Submit: all forms to be returned: Cover Sheet page 4-5, SCC Certification page 6-7, non-

collusion page 8-9, Debarment page 10, Immigration page 11-12 and Litigation page 13.

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ELECTRONIC SUBMISSION OF PROPOSALS

James City County will now only accept electronic copies of the requested qualifications

(referred to as “bid” on Demand Star).

To maintain the integrity of the sealed request for qualifications process, vendors must sign up

and register with Demand Star (See Attachment 2 Instructions) prior to the due date and time

specified in the RFQ documents, including any addenda issued, in order to submit their

qualifications.

The electronic date/time stamp on the RFQ attachment when submitted through Demand Star

is considered the delivered date and time. James City County personnel will not be able to

access the electronic lockbox until after the due date and time specified in the RFQ, as

amended.

Do not send routine correspondence to Demand Star, only the RFQ files. Do not send hard copies

of the RFQ to the Purchasing Office. RFQ should not include marketing or sales literature, white

papers, or other superfluous materials not directly related to the requirements of this RFQ.

Request for Qualifications faxed, hand delivered, or emailed submissions are not allowed.

All information requested must be submitted. Failure to submit all information requested may

result in the Purchasing Office requiring prompt submission of missing information, giving a

lower evaluation of the RFQ, and/or or a determination of non-Responsiveness.

RFQ documents can be found on the James City County website, only those RFQ documents

published on the James City County website are considered official RFQ documents. To access the

RFQ documents, including any Addenda, and submit a RFQ, follow the below steps:

1. Navigate to the James City County webpage for Bids and Proposals:

http://www.jamescitycountyva.gov/467/Bids-Requests-For-Proposals. From there,

select the “Request for Proposal” Tab from the left menu, then navigate to the

specific RFP by title. You will be directed to the specific webpage for this

solicitation, where you can find the RFP and any Addenda posted.

2. To readily access/receive updates on this solicitation, book mark the James City

County website page for Active Bids/Request for Proposals, and check back

periodically to view active listings, or sign up for the “Notify Me” feature on

the County website. You will receive notification via email/text when

bids/proposals, addendums, and awards are posted.

3. Consultants must register for Demand Star in order to submit a Bid (see

instructions in Attachment 2). It is recommended that Vendors register for

Demand Star well in advance of the RFQ due date to ensure they have

access. When a Vendor is ready to submit their RFQ, they must log into

Demand Star and locate the RFP page (see Attachment 2). They must enter all

requested Vendor information (insert a bid amount of $0) and upload their

proposal document. It is recommended that Vendors begin the Proposal

submission/upload process well in advance of the deadline to ensure the

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Proposal is received. No late proposals will be accepted, and technical

difficulties on the part of the Vendor will not be considered an excuse to accept

a late proposal.

4. Forms requiring signature may be electronically signed/scanned before

uploading to Demand Star.

Request for Qualifications required forms, and any Attachments shall be

received via Demand Star no later than 2:00 P.M. February 27, 2024.

Responses received after this time will not be considered.

Justification for Design-Build procurement method:

Competitive sealed bidding is not practical or fiscally advantageous for obtaining construction

services for a project with an expedited timeline due to funding requirements, site logistical

constraints, coordination of multiple infrastructure additions and site utility upgrades. More

information than total base bid and a prospective bidder’s responsibility and responsiveness

needs to be considered in order to obtain the best value and best vendor/product match for JCC

and its customers. A design-build RFP with criteria assessing items such as vendor experience,

proposed methodology, and cost should be used in making the award decision and is more

advantageous for JCC because the process allows detailed review and consideration of more of

the factors that will contribute to a successful job such as design expertise, construction ability

and team structure that promotes a collaborative project approach and expedited project

completion. The design-build RFP process will allow the process to incorporate these criteria.

The best value will be obtained from a contractor with proven experience who can develop a

design, receive timely feedback from JCC and promptly execute the construction. Professional

engineering, legal and purchasing staff researched possible procurement methods that will best

meet JCC’s needs. The design-build RFP process will benefit JCC because incorporating the

design and build responsibilities with one vendor will promote efficient owner/contractor

relations to deliver a quality product in a shorter time period than the traditional design/bid/build

process.

In compliance with this Request for Qualifications and subject to all the conditions thereof,

the undersigned offers to furnish the goods/services requested and certifies he/she has read,

understands, and agrees to all terms, conditions and requirements of this proposal and is

authorized to contract on behalf of the firm named below. By my signature on this

solicitation, I certify that this firm/individual is properly licensed for providing the

goods/services specified.

The Undersigned certifies that he (they) is the only person (persons) interested in said project

and that it is made without connection with other persons submitting a proposal on the same scope

of services; that the proposal is made without collusion, fraud, or reservation; that no official or

employee of the Owner is directly or indirectly interested in said proposal, or any portion thereof.

PROPRIETARY INFORMATION YES ( ) NO ( )

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Trade secrets or proprietary information are hereby submitted and identified. Reasons for

protection and exclusion from the Virginia Freedom of Information Act (2.2 et seq.) are set forth

below. (Additional sheets may be added if necessary.)

Offerors should indicate on the Cover Sheet the portions of their proposal that are proprietary.

Please list the page numbers and the reason(s). Do not mark the whole proposal

proprietary. If Proprietary information is stated, Offerors shall submit One (1) Original

and One (1) Redacted copy (removing any proprietary data or material. Clearly identify

on the Cover Sheet the “Original” and “Redacted” copy, as “Redacted Copy of Original

Proposal” RFQ# 20240763

Company Name:

Contractor License#

Type:

*State Corporation Commission ID #

Address:

City/State/Zip:

Telephone:

_FAX:

Email Address:

Federal Tax ID:

Print Name:

Title:

Signature

Date

Acknowledgement of Addendums:

#1____#2____#3____

RFQ 20240763

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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James City County Marina Upgrades & Supporting Infrastructure Improvements

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