MyPlace Inclusive Playground Equipment Furnish Install and Disposal

Agency:	James City County
State:	Virginia
Type of Government:	State & Local
Category:	78 - Recreational and Athletic Equipment
Posted:	Dec 5, 2023
Due:	Jan 23, 2024
Solicitation No:	20240642
Publication URL:	To access bid details, please log in.

Bid Number:	20240642
Bid Title:	MyPlace Inclusive Playground Equipment Furnish Install and Disposal
Category:	Request for Proposals
Status:	Open

Description:

MyPlace Playground is a unique playground located beside the James City County Recreation Center. My Place follows universal design concepts to ensure all children can play in an inclusive environment. The County intends for this valuable recreational destination to continue to be a safe, usable place that captures children's attention and stimulates and encourages involvement for the whole family. James City County is interested in proposals with site layout of inclusive playground equipment whose theme fits with the surrounding area and includes various elements which will provide opportunity for play to all children regardless of physical or mental ability.

Publication Date/Time:

12/5/2023 1:50 PM

Closing Date/Time:

1/23/2024 2:00 PM

Submittal Information:

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JAMES CITY COUNTY

REQUEST FOR PROPOSAL

RFP 20240642

MYPLACE INCLUSIVE PLAYGROUND EQUIPMENT

FURNISH, INSTALL And DISPOSAL

THIS PUBLIC BODY DOES NOT DISCRIMINATE

AGAINST FAITH-BASED ORGANIZATIONS

DECEMBER 2023

RFP20240642

December 2023

MyPlace Inclusive Playground Equipment Furnish, Install and Disposal

James City County

Page 1

JAMES CITY COUNTY, VIRGINIA

REQUEST FOR PROPOSAL

RFP 20240642

James City County Purchasing Office

101-F Mounts Bay Road, Suite 300

Williamsburg, VA 23185

Phone: (757) 253-6735

Fax: (757) 253-6753

Email: silke.hudgins@jamescitycountyva.gov

Title:

MyPlace Inclusive Playground Equipment Furnish, Install and Disposal

Issue Date:

Due Date:

December 5, 2023

January 23, 2024, no later than 2:00 p.m. EST, electronically submitted to

Demand Star (See Attachment C for Demand Star Instructions)

Non-Mandatory

Pre-Proposal: December 13, 2023, 10:30 a.m. at MyPlace Playground, James City County Recreation

Center, 5301 Longhill Rd Williamsburg, Virginia 23188.

Inquires:

Questions pertaining to this project should be emailed to:

silke.hudgins@jamescitycountyva.gov by 12:00 p.m. EST on December 21, 2023.

JAMES CITY COUNTY DOES NOT DISCRIMINATE IN THE SOLICITATION OR AWARDING OF CONTRACTS ON

THE BASIS OF RACE, RELIGION, FAITH-BASED ORGANIZATIONS, COLOR, NATIONAL ORIGIN, AGE,

DISABILITY OR ANY OTHER BASIS PROHIBITED BY STATE OR FEDERAL LAW.

In compliance with this Sealed Request for Proposal and subject to all the conditions thereof, the

undersigned offers to furnish the goods/services requested and certifies he/she has read, understands, and

agrees to all terms, conditions and requirements of this bid and is authorized to contract on behalf of the

firm named below.

My signature on this solicitation constitutes certification that I or my designated representative have

inspected the job site and am aware of the conditions under which the work must be accomplished. Claims

as a result of failure to inspect the job site will not be considered by the County. By my signature on this

solicitation, I certify that this firm/individual is properly licensed for providing the goods/services specified.

The Undersigned certifies that he (they) are the only person (persons) interested in said project and that it

is made without connection with other persons submitting a proposal on the same scope of services; that

the proposal is made without collusion, fraud, or reservation; that no official or employee of the Owner is

directly or indirectly interested in said proposal, or any portion thereof.

RFP20240642

December 2023

MyPlace Inclusive Playground Equipment Furnish, Install and Disposal

James City County

Page 2

PROPRIETARY INFORMATION

YES ( ) NO ( )

Trade secrets or proprietary information is hereby submitted and identified. Reasons for protection

and exclusion from the Virginia Freedom of Information Act (2.2-3700 et seq.) are set forth below.

(Additional sheet may be added if necessary.)

Offerors should indicate on the Cover Sheet the portions of their proposal that are proprietary. Please list

the page numbers and the reason(s). Do not mark the whole proposal proprietary. If Proprietary

information is stated, Offerors shall submit One (1) Original and One (1) Redacted copy (removing

any proprietary data or material. Clearly identify on the Cover Sheet the “Original” and “Redacted”

copy, as “Redacted Copy of Original Proposal” RFP# 20240642

Legal Name of Person, Persons, or Corporation _________________________________

By:

_ Date:

Print Name:

__Title:

Contractor’s Registration and Signature (Provide copy with Proposal) if applicable.

Registered Virginia Contractor Class and No.:

Registration Expires:

Company Name:

Address:

City/State/Zip:

Telephone: ________________________Email Address:

Federal Tax ID:

Print Name:

Title:

Signature:

Date:

Acknowledge Receipt of Addendum: #1___ #2___ #3___ #4___

(please initial)

RFP20240642

December 2023

MyPlace Inclusive Playground Equipment Furnish, Install and Disposal

James City County

Page 3

*SCC Requirement per the Virginia Public Procurement Act, VPPA:

§ 2.2-4311.2. Compliance with state law; foreign and domestic businesses authorized to transact business

in the Commonwealth.

A. All public bodies shall include in every written contract a provision that a contractor organized

as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or

registered as a registered limited liability partnership shall be authorized to transact business in the

Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 or as

otherwise required by law.

B. Pursuant to competitive sealed bidding or competitive negotiation, all public bodies shall include

in the solicitation a provision that requires a bidder or offeror organized or authorized to transact business

in the Commonwealth pursuant to Title 13.1 or Title 50 to include in its bid or proposal the identification

number issued to it by the State Corporation Commission. Any bidder or offeror that is not required to be

authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title

50 or as otherwise required by law shall include in its bid or proposal a statement describing why the

bidder or offeror is not required to be so authorized.

C. Any bidder or offeror described in subsection B that fails to provide the required information shall

not receive an award unless a waiver of this requirement and the administrative policies and procedures

established to implement this section is granted by the Director of the Department of General Services or

his designee or by the chief executive of a local governing body.

D. Any business entity described in subsection A that enters into a contract with a public body pursuant

to this chapter shall not allow its existence to lapse or its certificate of authority or registration to transact

business in the Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at

any time during the term of the contract.

E. A public body may void any contract with a business entity if the business entity fails to remain in

compliance with the provisions of this section.

RFP20240642

December 2023

MyPlace Inclusive Playground Equipment Furnish, Install and Disposal

James City County

Page 4

*Virginia State Corporation Commission (“SCC”) registration information: The

undersigned Offeror:

 is a corporation or other business entity with the following S CC identification number:

-OR-

 is not a corporation, limited liability company, limited partners hip, registered limited liability

partnership, or business trust -OR-

 is a n out-of-state business entity that does not regularly and continuously maintain as part of its

ordinary and customary business any employees, agents, offices, facilities, or inventories in Virginia (not

counting any employees or agents in Virginia who merely solicit orders that require acceptance outside

Virginia before they become contracts, and not counting any incidental presence of the Offeror in

Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts

by which such goods were sold and shipped into Virginia from bidder’s out-of-state location) -OR-

 is a n out-of-state business entity that is including with this bid an opinion of legal counsel which

accurately and completely discloses the undersigned Offeror’s current contacts with Virginia and

describes why those contacts do not constitute the transaction of business in Virginia within the

meaning of § 13.1-757 or other similar provisions in Titles 13.1 or 50 of the Code of Virginia.

**NOTE** >> Check the following box if you have not completed any of the foregoing options but

currently have pending before the SCC an application for authority to transact business in the

Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the

SCC identification number after the due date for proposals (the Commonwealth reserves the right to

determine in its sole discretion whether to allow such waiver):

RFP20240642

December 2023

MyPlace Inclusive Playground Equipment Furnish, Install and Disposal

James City County

Page 5

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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MyPlace Inclusive Playground Equipment Furnish Install and Disposal

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