Strategic Plan Consultant Services

Agency:	James City County
State:	Virginia
Type of Government:	State & Local
Category:	Q - Medical Services R - Professional, Administrative and Management Support Services
Posted:	Feb 1, 2024
Due:	Mar 4, 2024
Solicitation No:	9-20240799
Publication URL:	To access bid details, please log in.

Bid Number:	9-20240799
Bid Title:	Strategic Plan Consultant Services
Category:	Request for Proposals
Status:	Open

Description:

James City County, Virginia (“the County”) is requesting proposals from qualified, interested parties to guide a Strategic Planning update process for the County. Consultants are invited to submit a proposal which includes an outline of their experience and qualifications in performing work directly related to the services required.

Questions related to this RFP must be submitted in writing via email directed to: Kitty.Hall@jamescitycountyva.gov For security reasons, you must enable JavaScript to view this E-mail address. by not later than 2:00 pm on February 14, 2024.

Proposals deadline to be submitted in Demand Star by not later than 2:00 pm on March 4, 2024.

Publication Date/Time:

2/1/

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JAMES CITY COUNTY

Issues this

REQUEST FOR PROPOSAL

No. # 9-20240799

for

Strategic Plan Consultant Services

On behalf of

James City County

THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST

FAITH-BASED ORGANIZATIONS

FEBRUARY 2024

James City County Purchasing Office

101-F Mounts Bay Road, Suite 300

Williamsburg, VA 23185

Phone: (757) 253-6646/6644

Fax: (757) 253-6753

http://va-jamescitycounty.civicplus.com/467/Bids-Requests-For-Proposals

JAMES CITY COUNTY, VIRGINIA

SEALED REQUEST FOR PROPOSAL

No. # 9-20240799

Title:

Issue Date:

Due Date:

Submit:

Inquiries:

Strategic Plan Consultant Services

February 1, 2024

March 4, 2024 - NO LATER THAN 2:00 p.m. local time

All proposals must be submitted electronically via DemandStar. Please see

ATTACHMENT B for more information on registering and submitting electronic

proposals/bids with DemandStar.

Questions pertaining to this project should be directed to Kitty Hall,

Kitty.Hall@jamescitycountyva.gov in writing via email not later than 2:00 pm on

February 14, 2024. All questions that are pertinent to the RFP will be answered in

the form of an addendum, which will be uploaded to Demand Star and the James

City County website:

http://va-jamescitycounty.civicplus.com/467/Bids-Requests-For-Proposals

JAMES CITY COUNTY DOES NOT DISCRIMINATE IN THE SOLICITATION OR AWARDING OF CONTRACTS ON

THE BASIS OF RACE, RELIGION, FAITH-BASED ORGANIZATIONS, COLOR, NATIONAL ORIGIN, AGE,

DISABILITY OR ANY OTHER BASIS PROHIBITED BY STATE OR FEDERAL LAW.

Cover Sheet

In compliance with this Request for Proposal and subject to all the conditions thereof, the undersigned offers to

furnish the goods/services requested and certifies he/she has read, understands, and agrees to all terms, conditions and

requirements of this bid and is authorized to contract on behalf of the firm named below.

My signature on this solicitation constitutes certification that I or my designated representative have inspected the

job site and am aware of the conditions under which the work must be accomplished. Claims, as a result of failure

to inspect the job site, will not be considered by the County. By my signature on this solicitation, I certify that this

firm/individual is properly licensed for providing the goods/services specified.

The Undersigned certifies that he (they) are the only person (persons) interested in said project and that it is made

without connection with other persons submitting a proposal on the same scope of services; that the proposal is made

without collusion, fraud, or reservation; that no official or employee of the County is directly or indirectly interested in

said proposal, or any portion thereof.

PROPRIETARY INFORMATION

YES ( ) NO ( )

Trade secrets or proprietary information is hereby submitted and identified. Reasons for protection and exclusion

from the Virginia Freedom of Information Act (2.1-340 et seq.) are set forth below. (Additional sheet may be added

if necessary.)

Offerors should indicate on the Cover Sheet the portions of their proposal that are proprietary. Please list the page

numbers and the reason(s). Do not mark the whole proposal proprietary. If Proprietary information is stated,

Offerors shall submit One (1) Original and One (1) Redacted copy (removing any proprietary data or material.

Clearly identify on the Cover Sheet the “Original” and “Redacted” copy, as “Redacted Copy of Original Proposal”

RFP# No. 9-20240799"Strategic Plan Consultant Services".

Official Name of Company:

Contractor License #:

Type of Business:

*VA State Corporation Commission ID#:

Address where Company is registered:

City/State/Zip:

Telephone:

FAX:

Email Address:

Federal Tax ID:

Signature of Authorized Representative for Firm, certifying that the proposal as submitted complies with all Terms and

Conditions as set forth in RFP #9-20240799

Print Name:

Title:

Signature:

Date:

ACKNOWLEDGE RECEIPT OF ADDENDUM: #1

#3_ #4

(Please Initial)

*Virginia State Corporation Commission (SCC) Registration Information Requirement per the Virginia Public

Procurement Act, VPPA:

§ 2.2-4311.2. Compliance with state law; foreign and domestic businesses authorized to transact business in the

Commonwealth. –

A. All public bodies shall include in every written contract a provision that a contractor organized as a stock or nonstock

corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability

partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by

Title 13.1 or Title 50 or as otherwise required by law.

B. Pursuant to competitive sealed bidding or competitive negotiation, all public bodies shall include in the solicitation a

provision that requires a bidder or offeror organized or authorized to transact business in the Commonwealth pursuant to Title 13.1

or Title 50 to include in its bid or proposal the identification number issued to it by the State Corporation Commission. Any bidder

or offeror that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title

13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a statement describing why the bidder or offeror

is not required to be so authorized.

C. Any bidder or offeror described in subsection B that fails to provide the required information shall not receive an award

unless a waiver of this requirement and the administrative policies and procedures established to implement this section is granted

by the Director of the Department of General Services or his designee or by the chief executive of a local governing body.

D. Any business entity described in subsection A that enters into a contract with a public body pursuant to this chapter shall not

allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required

under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of the contract.

E. A public body may void any contract with a business entity if the business entity fails to remain in compliance with the

provisions of this section.

*Virginia State Corporation Commission (“SCC”) registration information: The undersigned Offeror:



is a corporation or other business entity with the following SCC identification number:

-OR-



is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or

business trust -OR-



is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and

customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any

employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they

become contracts, and not counting any incidental presence of the Offeror in Virginia that is needed in order

to assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and

shipped into Virginia from bidder’s out-of-state location) -OR-



is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately

and completely discloses the undersigned Offeror’s current contacts with Virginia and describes why those

contacts do not constitute the transaction of business in Virginia within the meaning of § 13.1-757 or other

similar provisions in Titles 13.1 or 50 of the Code of Virginia.

**NOTE** >> Check the following box if you have not completed any of the foregoing options but currently have

pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish to

be considered for a waiver to allow you to submit the SCC identification number after the due date for proposals (the

Commonwealth reserves the right to determine in its sole discretion whether to allow such waiver):



CERTIFICATION OF COMPLIANCE WITH IMMIGRATION LAWS AND REGULATIONS

This sworn certification of compliance with all federal immigration laws and regulations is provided by

(Name of Firm). These laws include the Federal Immigration Reform and Control

Act, which makes it unlawful for a person or other entity to hire, recruit or refer for a fee for employment in the

United States, an alien knowing the alien is unauthorized, and Section 40.1-11.1 of the Code of Virginia, which

makes it unlawful for any employer to knowingly employ an alien who cannot provide documents indicating that he

or she is legally eligible for employment in the United States. The state law, in particular, places an affirmative duty

on employers to ensure that aliens have proof of eligibility for employment.

Accordingly this certification shall be completed and attached to all contracts and agreements for goods and services

made by the City/County of James City County or any of its boards and commissions. Failure to attach a completed

certification shall render the contract or agreement void.

Type or print legibly when completing this form.

1.) Legal Name of Contractor: (Note: This is your name as reported to the IRS. This should match your

Social Security card or Federal ID Number)

2.) Type of Business Entity:

Sole proprietorship (Provide full name and address of owner):

Limited Partnership (Provide full name and address of all partners):

General Partnership (Provide full name and address of all partners):

Limited Liability Company (Provide full name and address of all managing members):

Corporation (Provide full name and address of all officers):

3.) Doing Business As: (If Applicable - Note: This is the name that appears on your invoices but is not used as your

reporting name.)

4.) Name and Position of Person Completing this Certificate:

5.) Physical Business Address:

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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Strategic Plan Consultant Services

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See also