Mill and Overlay Veterans Park Back Parking Lot Entrance
| Agency: | James City County |
|---|---|
| State: | Virginia |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Feb 1, 2024 |
| Due: | Feb 15, 2024 |
| Solicitation No: | 20240812 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
20240812
|
| Bid Title: |
Mill and Overlay Veterans Park Back Parking Lot Entrance
|
| Category: | Request for Quotes |
| Status: | Open |
|
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Attachment Preview
JAMES CITY COUNTY, VIRGINIA
REQUEST FOR QUOTE
20240812
James City County Purchasing Office
101-F Mounts Bay Road, Suite 300
Williamsburg, VA 23185
Phone: (757) 253-6735
Fax: (757) 253-6753
Email: silke.hudgins@jamescitycountyva.gov
http://www.jamescitycountyva.gov
Title:
Issue Date:
Due Date:
Submit:
Attachments:
Inquiries:
Mill and Overlay Veteran’s Park Back Parking Lot Entrance
February 1, 2024
February 15, 2024, 2:00p.m., EST
1) Quote Form (Attachment B)
2) Safety Certification Form (Attachment C)
1) JCC Veteran’s Park Back Parking Lot Site (Attachment A)
2) Quote Form (Attachment B)
3) Safety Certification Form (Attachment C)
4) James City County Terms and Conditions (Attachment D)
ONLY EMAILED RESPONSES ARE ACCEPTABLE
All questions pertaining to this project should be directed to Silke Hudgins,
Senior Procurement Specialist, no later than 2:00 p.m. on February 08, 2024,
in writing by email: silke.hudgins@jamescitycountyva.gov . Addendum will
be issued by James City County Purchasing to answer any questions.
THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST FAITH-BASED ORGANIZATIONS.
INSTRUCTIONS TO VENDORS
Instructions to Vendors: This Request for Quote is issued by the James City County (“Owner”) to
obtain quotes for milling and asphalt repairs. The successful vendor shall perform the required work
at the time and place designated by Rick Koehl, Capital Projects Coordinator. All work shall be
completed within 30 days of the start date indicated in the Notice to Proceed. Underlined text in this
document merits careful review.
Contract award shall be based on the lowest responsive and responsible Quote for the Total Base Bid.
All vendors shall be properly licensed by the Commonwealth of VA. All site supervisors assigned to
this project shall have a minimum of 3 years’ experience in commercial asphalt road repair.
RFQ 20240812
Mill and Overlay Veteran’s Park Back Parking Lot Entrance
James City County
Page 1 of 14
All quotes must be emailed by February 15, 2024, no later than 2pm, EST. Quotes will not be
received any other way. Award shall be made on the basis of Total Base Quote.
I. SCOPE OF WORK
A. Provide all management, supervision, labor, material, equipment, consumables, and supplies
required to provide asphalt repairs. The Work under this Project consists of:
1. The Veteran’s Park Back Parking Lot Entrance in James City County located at 3793
Ironbound Road, Williamsburg, VA 23188 (See Attachment A- Veteran’s Park Back
Entrance). The Contractor shall coordinate with the County’s Capital Projects Coordinator to
develop a schedule for this work. All pavement markings shall be restored to existing
conditions.
2. Contractor to mill existing pavement to a depth of two inches (2”) (approximately 708 SY).
Saw cutting of pavement will occur at all paving joints.
3. Contractor to place two inches (2”) of SM 9.5A asphalt in milled areas.
4. Contractor to restripe crosswalk and stop bar at existing locations.
5. All work and materials are to comply with the most recent edition of the HRPDC.
6. See Attachment A site plan for areas to be milled and paved.
7. Contractor will coordinate all work schedules with the Capital Projects Coordinator. Work
will be scheduled to provide minimal impact to the public’s use of the facility.
8. Access to the parking lot must be maintained during the work.
9. Contractor to provide traffic control measures as necessary.
10. The Contractor is required to notify JCC at the beginning of each workday AND when site
location has been completed. Leave a message if no one answers the phone. Provide the
Company name, telephone number, and location where work will be performed or has been
completed that day.
11. Each interested Contractor is required to visit the site so that they may submit their most
accurate quotation in conjunction with the requirements of the site. The contractor should
contact Purchasing with questions pertaining to a site PRIOR to the submittal of a quote.
B. These documents are not intended to be all-inclusive of the safety, codes, and regulatory
requirements mandated by Federal, State, and local governments and regulatory agencies. All
Contractors shall conform to all applicable regulations including, but not limited to, the
following:
1. Virginia Department of Labor, Virginia Occupational Safety, and Health (VOSH)
regulations.
2. Virginia Department of Transportation – Road and Bridge Standards.
3. Manual on Uniformed Traffic Control Devices (MUTCD) and the Virginia Work Area
Protection Manual.
4. Hampton Roads Planning District Commission (HRPDC) sixth edition of the Hampton
Roads Regional Construction Standards (HRRCS)
C. All work shall be completed within thirty (30) calendar days from the start date indicated in the
RFQ 20240812
Mill and Overlay Veteran’s Park Back Parking Lot Entrance
James City County
Page 2 of 14
Notice to Proceed; however, once the work starts, it shall be worked continuously until
satisfactory completion.
D. All vendors shall be properly licensed by the Commonwealth of VA. All vendor site supervisors
assigned to this project shall have a minimum of 3 years’ experience in similar work. A qualified
site supervisor shall be on site at all times during the Work.
II. GENERAL TERMS & CONDITIONS: SEE ATTACHMENT D
III. SPECIAL TERMS & CONDITIONS
Precedence In Terms
In the event of a conflict, the Special Terms & Conditions shall take precedence.
Contractors Title To Materials
No materials or supplies for the work shall be purchased by the contractor or by any subcontractor
subject to any security interest, installment or sales contract or any other agreement or lien by which
an interest is retained by the seller or is given to a secured party. The contractor warrants that he has
clear title to all materials and supplies which he uses in the work or for which he accepts payment in
whole or in part.
Extra Charges Not Allowed
The bidder’s offered price for the work shall include furnishing, delivering, and installing the
required equipment; no extra charges shall be allowed.
Delivery And Storage
It shall be the responsibility of the contractor to make all arrangements for delivery, unloading,
receiving, and storing materials. The owner will not assume any responsibility for receiving these
shipments. Contractor shall check with the owner and make necessary arrangements for security
and storage space if required.
Final Inspection
At the conclusion of the work, the contractor shall demonstrate to the authorized owner’s
representative that the work is fully operational and certify that it is in compliance with contract
specifications and codes. Any deficiencies shall be promptly and permanently corrected by the
contractor at the contractor’s sole expense prior to final acceptance of the work.
Warranty
The contractor agrees that the goods or services furnished under any award resulting from this
solicitation shall be covered by the most favorable commercial warranties the contractor gives any
customer for such goods or services and that the rights and remedies provided therein are in addition
to and do not limit those available to the Owner by any other clause of this solicitation. A copy of this
warranty should be furnished with the bid. At a minimum, all materials, equipment, and labor shall
be fully guaranteed by the contractor against defects resulting from the use of inferior materials,
equipment, or workmanship for one (1) year from the date of final acceptance of the entire project by
the owner in writing.
RFQ 20240812
Mill and Overlay Veteran’s Park Back Parking Lot Entrance
James City County
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The contractor warrants that, unless otherwise specified, all materials and equipment incorporated in
the work under the contract shall be new, in first class condition, and in accordance with the contract
documents. The contractor further warrants that all workmanship shall be of the highest quality and
in accordance with contract documents and shall be performed by persons qualified in their
respective trades. Defects discovered during the warranty period shall be corrected by the contractor
to the Owner’s satisfaction, at no cost to the Owner and shall be subject to the provisions of this
clause to the same extent as materials initially delivered.
Work Site Damages
Any damage to existing utilities, equipment or finished surfaces resulting from the performance of this
contract shall be repaired to the Owner’s satisfaction at the contractor’s expense.
Superintendence by Contractor
The contractor shall have a competent foreman or superintendent, satisfactory to the Owner, on the
job site at all times during the progress of the work. The contractor shall be responsible for all
construction means, methods, techniques, sequences, and procedures, for coordinating all portions of
the work under the contract except where otherwise specified in the contract documents, and for all
safety and worker health programs and practices. The contractor shall notify the owner, in writing,
of any proposed change in superintendent including the reason therefore prior to making such
change.
Use of Premises and Removal of Debris
The contractor shall:
Perform his contract in such a manner as not to interrupt or interfere with the operation of any existing
activity on the premises or with the work of any contractor.
Store his apparatus, materials, supplies, and equipment in such orderly fashion at the site of the work
as will not unduly interfere with the progress of his work or the work of any other contractor; and
Place upon the work or any part thereof only such loads as are consistent with the safety of that
portion of the work.
The contractor expressly undertakes, either directly or through his subcontractor(s), to affect all
cutting, filling, or patching of his work required to make the same conform to the drawings and
specifications, and, except with the consent of the owner, not to cut or otherwise alter the work of any
other contractor. The contractor shall not damage or endanger any portion of the work or premises,
including existing improvements, unless called for by the contract.
The contractor expressly undertakes, either directly or through his subcontractor(s), to clean up
frequently all refuse, rubbish, scrap materials, and debris caused by his operations, to the end that at
all times the site of the work shall present a neat, orderly, and workmanlike appearance. No such
refuse, rubbish, scrap material, and debris shall be left within the completed work nor buried on the
building site but shall be removed from the site and properly disposed of in a licensed landfill or
otherwise as required by law.
The contractor expressly undertakes, either directly or through his subcontractor(s), before final
payment, to remove all surplus material, false work, temporary structures, including foundations
thereof, plants of any description and debris of every nature resulting from his operations and to put
the site in a neat, orderly condition; to thoroughly clean and leave reasonably dust free all finished
surfaces including all equipment, piping, etc., on the interior of all buildings included in the
contract; and to thoroughly clean all glass installed under the contract including the removal of all
paint and mortar splatters and other defacements. If a contractor fails to clean up at the completion
of the work, the owner may do so and charge costs thereof to the contractor.
RFQ 20240812
Mill and Overlay Veteran’s Park Back Parking Lot Entrance
James City County
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Safety
The Contractor shall be responsible for initiating, maintaining, and supervising all safety
precautions and programs in connection with the work.
The Contractor shall submit a Safety Certification Form that includes the following
information:
A. The name and phone number of the individual who will be responsible for
ensuring all applicable safety procedures are followed and personal protective
equipment is used on the project site.
B. The name and phone number of the individual who should be contacted in the event of
an emergency.
C. A copy of the Safety Certification Form is included as Attachment B.
Work Performance
The Contractor shall perform the work in accordance with manufacturer’s recommendations and
specifications.
Contractor Responsibilities
Employees of the contractor must be able to work within a public setting without creating a disruption
and conform to all policies, rules, and regulations. Contractor shall require that their employees be
courteous at all times and not to use loud or profane language. Contractor shall require that its
employees shall not trespass, loiter, cross property to adjoining premises, or tamper with property not
covered by the contract resulting from this solicitation.
The Contractor shall be solely responsible for job site conditions and completely supervising and
directing the work under this contract and all subcontractors that he may utilize. Subcontractors who
perform work under this contract shall be responsible to the Contractor. The Contractor agrees that
he is fully responsible for the acts and omissions of his subcontractors and of persons employed by
them as he is for the acts and omissions of his own employees. These requirements will apply
continuously and not be limited to working hours.
It is the contractor’s responsibility to have equipment of a suitable type, and in proper condition
to operate and maintain uninterrupted schedules.
It is the contractor’s responsibility to follow schedules and instructions provided by designated
Owner contacts.
Protection of Persons and Property
The Contractor expressly undertakes, both directly and through its subcontractors, to take every
precaution at all times for the protection of persons and property, including James City County’s (JCC)
employees and property.
Emergency
In an emergency affecting the safety of life, the Work, or of the adjoining property, the Contractor,
without special instruction or authorization from the Owner, shall act to prevent threatened loss or
injury. Any compensation, claimed by the Contractor on account of emergency work, shall be
determined by agreement between the Owner and the Contractor.
Damages
The Contractor shall be responsible for damage or injury to property during the prosecution of the
RFQ 20240812
Mill and Overlay Veteran’s Park Back Parking Lot Entrance
James City County
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