Upper County Park Playground Equipment Furnish, Installation and Disposal

Agency:	James City County
State:	Virginia
Type of Government:	State & Local
Category:	78 - Recreational and Athletic Equipment
Posted:	Nov 29, 2023
Due:	Jan 16, 2024
Solicitation No:	20240628
Publication URL:	To access bid details, please log in.

Bid Number:	20240628
Bid Title:	Upper County Park Playground Equipment Furnish, Installation and Disposal
Category:	Request for Proposals
Status:	Open

Description:

Upper County Park is owned by the County of James City and is operated by the Department of Parks and Recreation. The County wants this valuable recreational destination to be a safe and stimulating place for children of all needs and abilities to play. James City County is interested in proposals with site layout of playground equipment, with a theme based on the outdoors to include swings, slides and climbing elements to include furnish of playground equipment, installation and removal of old playground equipment.

Publication Date/Time:

11/29/2023 11:00 AM

Closing Date/Time:

1/16/2024 2:00 PM

Attachment Preview

JAMES CITY COUNTY

REQUEST FOR PROPOSAL

RFP 20240628

UPPER COUNTY PARK PLAYGROUND EQUIPMENT

FURNISH, INSTALL AND DISPOSAL

THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST

FAITH-BASED ORGANIZATIONS

November 2023

Upper County Park Playground Equipment Furnish Install Disposal

RFP 20240628

November 2023

James City County

Page 1 of 25

JAMES CITY COUNTY,

VIRGINIA REQUEST

FOR PROPOSAL

20240628

James City County Purchasing Office 101-F Mounts Bay

Road, Suite 300

Williamsburg, VA 23185

Phone: (757) 253-6648

Fax: (757) 253-6753

Email: linda.hodges@jamescitycountyva.gov

https://www.jccegov.com/purchasing /index.html

Title:

Upper County Park Playground Equipment Furnish, Installation and Disposal

Issue Date: November 29, 2023

Due Date: January 16, 2024

Non-Mandatory

Pre-Proposal: December 13, 2023 @ 9:30 a.m. at Upper County Park, 180 Leisure Road, Toano, VA

23185.

Inquires: Questions pertaining to this project should be Email to Linda Hodges at:

linda.hodges@jamescitycountyva.gov no later than 12:00 P.M. on December 15, 2023.

JAMES CITY COUNTY DOES NOT DISCRIMINATE IN THE SOLICITATION OR AWARDING OF CONTRACTS ON THE BASIS OF RACE,

RELIGION, FAITH-BASED ORGANIZATIONS, COLOR, NATIONAL ORIGIN, AGE, DISABILITY OR ANY OTHER BASIS PROHIBITED BY

STATE OR FEDERAL LAW.

In compliance with this Sealed Request for Proposal and subject to all the conditions thereof, the

undersigned offers to furnish the goods/services requested and certifies he/she has read, understands, and

agrees to all terms, conditions and requirements of this bid and is authorized to contract on behalf of the

firm named below.

My signature on this solicitation constitutes certification that I or my designated representative have

inspected the job site and am aware of the conditions under which the work must be accomplished. Claims,

as a result of failure to inspect the job site, will not be considered by the County. By my signature on this

solicitation, I certify that this firm/individual is properly licensed for providing the goods/services specified.

The Undersigned certifies that he (they) is the only person (persons) interested in said project and that it is

made without connection with other persons submitting a proposal on the same scope of services; that the

proposal is made without collusion, fraud, or reservation; that no official or employee of the Owner is directly

or indirectly interested in said proposal, or any portion thereof.

Upper County Park Playground Equipment Furnish Install Disposal

RFP 20240628

November 2023

James City County

Page 2 of 25

PROPRIETARY INFORMATION

YES ( ) NO ( )

Trade secrets or proprietary information is hereby submitted and identified. Reasons for protection and

exclusion from the Virginia Freedom of Information Act (2.2-3700 et seq.) are set forth below. (Additional

sheets may be added if necessary.)

Offerors should indicate on the Cover Sheet the portions of their proposal that are proprietary. Please list the page

numbers and the reason(s). Do not mark the whole proposal proprietary. If Proprietary information is stated,

Offerors shall submit One (1) Original and One (1) Redacted copy (removing any proprietary data or

material. Clearly identify on the Cover Sheet the “Original” and “Redacted” copy, as “Redacted Copy of

Original Proposal” RFP#20240628.

Legal Name of Person, Persons, or Corporation _________________________________

By:

Date:

Print Name:

Title:

Contractor’s Registration and Signature (Provide copy with Proposal) if applicable.

Registered Virginia Contractor Class and No.:

Registration Expires:

Company Name:

Address:

City/State/Zip:

Telephone: ________________________Email Address:

Federal Tax ID:

Print Name:

Title:

Signature:

Date:

ACKNOWLEDGE RECEIPT OF ADDENDUM: #1 #2 # 3

(Please Initial)

#4____

Upper County Park Playground Equipment Furnish Install Disposal

RFP 20240628

November 2023

James City County

Page 3 of 25

*SCC Requirement per the Virginia Public Procurement Act, VPPA:

§ 2.2-4311.2. Compliance with state law; foreign and domestic businesses authorized to

transact business in the Commonwealth.

A. All public bodies shall include in every written contract a provision that a contractor

organized as a stock or nonstock corporation, limited liability company, business trust, or limited

partnership or registered as a registered limited liability partnership shall be authorized to

transact business in the Commonwealth as a domestic or foreign business entity if so required

by Title 13.1 or Title 50 or as otherwise required by law.

B. Pursuant to competitive sealed bidding or competitive negotiation, all public bodies shall

include in the solicitation a provision that requires a bidder or offeror organized or authorized to

transact business in the Commonwealth pursuant to Title 13.1 or Title 50 to include in its bid or

proposal the identification number issued to it by the State Corporation Commission. Any bidder

or offeror that is not required to be authorized to transact business in the Commonwealth as a

foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in

its bid or proposal a statement describing why the bidder or offeror is not required to be so

authorized.

C. Any bidder or offeror described in subsection B that fails to provide the required

information shall not receive an award unless a waiver of this requirement and the administrative

policies and procedures established to implement this section is granted by the Director of the

Department of General Services or his designee or by the chief executive of a local governing

body.

D. Any business entity described in subsection A that enters into a contract with a public body

pursuant to this chapter shall not allow its existence to lapse or its certificate of authority or

registration to transact business in the Commonwealth, if so required under Title 13.1 or Title 50,

to be revoked or cancelled at any time during the term of the contract.

E. A public body may void any contract with a business entity if the business entity fails to

remain in compliance with the provisions of this section.

Upper County Park Playground Equipment Furnish Install Disposal

RFP 20240628

November 2023

James City County

Page 4 of 25

*Virginia State Corporation Commission (“SCC”) registration information: The

undersigned Offeror:

 is a corporation or other business entity with the following S CC identification number:

-OR-

 is not a corporation, limited liability company, limited partners hip, registered limited liability

partnership, or business trust -OR-

 is a n out-of-state business entity that does not regularly and continuously maintain as part of

its ordinary and customary business any employees, agents, offices, facilities, or inventories in

Virginia (not counting any employees or agents in Virginia who merely solicit orders that require

acceptance outside Virginia before they become contracts, and not counting any incidental

presence of the Offeror in Virginia that is needed in order to assemble, maintain, and repair

goods in accordance with the contracts by which such goods were sold and shipped into

Virginia from bidder’s out-of-state location) -OR-

 is a n out-of-state business entity that is including with this bid an opinion of legal counsel

which accurately and completely discloses the undersigned Offeror’s current contacts with

Virginia and describes why those contacts do not constitute the transaction of business in

Virginia within the meaning of § 13.1-757 or other similar provisions in Titles 13.1 or 50 of the

Code of Virginia.

**NOTE** >> Check the following box if you have not completed any of the foregoing options

but currently have pending before the SCC an application for authority to transact business in

the Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the

SCC identification number after the due date for proposals (the Commonwealth reserves the

right to determine in its sole discretion whether to allow such waiver): 

Upper County Park Playground Equipment Furnish Install Disposal

RFP 20240628

November 2023

James City County

Page 5 of 25

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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Upper County Park Playground Equipment Furnish, Installation and Disposal

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