Youth and Adult Learn to Swim Program

Agency:	James City County
State:	Virginia
Type of Government:	State & Local
Category:	G - Social Services R - Professional, Administrative and Management Support Services
Posted:	Mar 4, 2024
Due:	Apr 9, 2024
Solicitation No:	20240853
Publication URL:	To access bid details, please log in.

Bid Number:	20240853
Bid Title:	Youth and Adult Learn to Swim Program
Category:	Request for Proposals
Status:	Open

Description:

James City County Parks and Recreation seeks requests for proposals for the planning and operation of Group Swim Lessons for youth and adults, to be held at the James City County Recreation Center. Interested Offerors must demonstrate a commitment to quality, affordability, and safety. Offerors would be required to provide necessary/appropriate insurance coverage as well as any physical supplies and staffing, aside from lifeguards, necessary for the operation of the program. Anticipated start date would be July 2024.

Publication Date/Time:

3/4/2024 8:55 AM

Closing Date/Time:

4/9/2024 2:00 PM

Submittal Information:

Upload bid package to DemandStar

Contact Person:

Questions pertaining to this project should be directed to Silke Hudgins, Senior Procurement Specialist at silke.hudgins@jamescitycountyva.gov in writing via email no later than 2:00 p.m. on March 19, 2024.

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JAMES CITY COUNTY

Issues this

REQUEST FOR PROPOSAL

20240853

Youth and Adult Learn to Swim Program

THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST

FAITH-BASED ORGANIZATIONS

March 2024

James City County, Virginia

Request For Proposals No. 20240853

James City County Purchasing Office

101-F Mounts Bay Road

Williamsburg, VA 23185

Phone: (757) 253-6735

Fax: (757) 253-6753

Email: silke.hudgins@jamescitycountyva.gov

http://www.jamescitycountyva.gov/467/Bids-Requests-For-Proposals

Title:

Youth and Adult Learn to Swim Program

Issue Date: March 4, 2024

Due Date: April 9, 2024, NO LATER THAN 2:00 P.M. ET.

Submit:

All proposals must be submitted electronically via Demand Star. Please reference

Attachment C for more information on registering and submitting electronic

proposals/bids with Demand Star.

FAX, HAND-DELIVERED OR EMAIL SUBMISSIONS ARE NOT PERMITTED

Inquiries:

Questions pertaining to this project should be directed to Silke Hudgins, Senior

Procurement Specialist at silke.hudgins@jamescitycountyva.gov in writing via

email no later than 2:00 p.m. ET on March 19, 2024.

All questions that are pertinent to the RFP will be answered in the form of an

addendum, which will be uploaded to DemandStar and the James City County

website:http://va-jamescitycounty.civicplus.com/467/Bids-Requests-For

Proposals

JAMES CITY COUNTY DOES NOT DISCRIMINATE IN THE SOLICITATION OR AWARDING OF

CONTRACTS ON THE BASIS OF RACE, RELIGION, FAITH-BASED ORGANIZATIONS, COLOR, NATIONAL

ORIGIN, AGE, DISABILITY OR ANY OTHER BASIS PROHIBITED BY STATE OR FEDERAL LAW.

Cover Sheet

In compliance with this Sealed Request for Proposal and subject to all the conditions thereof, the undersigned

offers to furnish the goods/services requested and certifies he/she has read, understands, and agrees to all terms,

conditions and requirements of this bid and is authorized to contract on behalf of the firm named below.

My signature on this solicitation constitutes certification that I or my designated representative have inspected

the job site and am aware of the conditions under which the work must be accomplished. Claims, as a result of

failure to inspect the job site, will not be considered by the County. By my signature on this solicitation, I certify that

this firm/individual is properly licensed for providing the goods/services specified.

The Undersigned certifies that he (they) is the only person (persons) interested in said project and that it is made

without connection with other persons submitting a proposal on the same scope of services; that the proposal is

made without collusion, fraud, or reservation; that no official or employee of the Owner is directly or indirectly

interested in said proposal, or any portion thereof.

PROPRIETARY INFORMATION

YES ( ) NO ( )

Trade secrets or proprietary information is hereby submitted and identified. Reasons for protection and

exclusion from the Virginia Freedom of Information Act (2.1-340 et seq.) are set forth below. (Additional sheet

may be added if necessary.

Offerors should indicate on the Cover Sheet the portions of their proposal that are proprietary. Please list the page

numbers and the reason(s). Do not mark the whole proposal proprietary. If Proprietary information is

stated, Offerors shall submit One (1) Original and One (1) Redacted copy (removing any proprietary data

or material. Clearly identify on the Cover Sheet the “Original” and “Redacted” copy, as “Redacted Copy of

Original Proposal” RFP# 20240853 and upload the Redacted Copy in Demand Star Supplemental Documents

and any additional documents may also be in the supplemental category per Demand Star instructions.

Name of Person, Persons, or Corporation _______________________________________

By: _______________________________________Date: ________________________________

Print Name: __________________________________Title: _________________________________

Offeror’s Registration and Signature (Provide copy with Proposal)

State Corporation Commission ID #: _________________________________________________

Company Name: __________________________________________________________________________

Address: ____________________________________________________________________

Telephone: ___________________________________ FAX: ________________________________

Email Address:___________________________________________________________________

Federal Tax ID:

Print Name:

Title: _____________________________________

Signature:________________________________________ Date: _________________________________

This form must be signed in ink. All signatures must be original.

ACKNOWLEDGE RECEIPT OF ADDENDUM: #1____ #2____ #3____ #4____ (Please Initial)

*SCC Requirement per the Virginia Public Procurement Act, VPPA:

§ 2.2-4311.2. Compliance with state law; foreign and domestic businesses authorized to transact business

in the Commonwealth. -- A. All public bodies shall include in every written contract a provision that a contractor

organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or

registered as a registered limited liability partnership shall be authorized to transact business in the Commonwealth

as a domestic or foreign business entity if so required by Title 13.1 or Title 50 or as otherwise required by law.

B. Pursuant to competitive sealed bidding or competitive negotiation, all public bodies shall include in the

solicitation a provision that requires a bidder or offeror organized or authorized to transact business in the

Commonwealth pursuant to Title 13.1 or Title 50 to include in its bid or proposal the identification number issued

to it by the State Corporation Commission. Any bidder or offeror that is not required to be authorized to transact

business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by

law shall include in its bid or proposal a statement describing why the bidder or offeror is not required to be so

authorized.

C. Any bidder or offeror described in subsection B that fails to provide the required information shall not receive

an award unless a waiver of this requirement and the administrative policies and procedures established to

implement this section is granted by the Director of the Department of General Services or his designee or by the

chief executive of a local governing body.

D. Any business entity described in subsection A that enters into a contract with a public body pursuant to this

chapter shall not allow its existence to lapse or its certificate of authority or registration to transact business in the

Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term

of the contract.

E. A public body may void any contract with a business entity if the business entity fails to remain in compliance

with the provisions of this section.

*Virginia State Corporation Commission (“SCC”) registration information: The undersigned Offeror:

 is a corporation or other business entity with the following SCC identification number: ____________ -OR-

 is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or

business trust -OR-

 is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and

customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any

employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they

become contracts, and not counting any incidental presence of the Offeror in Virginia that is needed in order to

assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped

into Virginia from bidder’s out-of-state location) -OR-

 is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately and

completely discloses the undersigned Offeror’s current contacts with Virginia and describes why those contacts do

not constitute the transaction of business in Virginia within the meaning of § 13.1-757 or other similar provisions

in Titles 13.1 or 50 of the Code of Virginia.

**NOTE** >> Check the following box if you have not completed any of the foregoing options but currently have

pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish

to be considered for a waiver to allow you to submit the SCC identification number after the due date for proposals

(the Commonwealth reserves the right to determine in its sole discretion whether to allow such waiver):

REQUEST FOR PROPOSAL No. 20240853

Youth and Adult Learn to Swim Program

INTRODUCTION and NOTICES TO OFFERORS

The intent and purpose of this Request for Proposal (RFP) is to solicit through competitive

negotiation for a group Learn to Swim program for youth and adults to be held at the

James City County Recreation Center.

It shall be the Offeror’s responsibility to advise the James City County Purchasing Office

in writing if any language, requirement, specification, etc., or any combination thereof,

inadvertently restricts or limits the requirements stated in the RFP to a single source. The

Purchasing Director must receive such notification not later than five (5) business days

after the solicitation release date.

1.1 Electronic Submission of Proposals

James City County will only accept electronic copies of the requested proposal through

DemandStar (referred to as “bid” on DemandStar). Do not send routine correspondence

to DemandStar, only the proposal files. Do not send hard copies of the proposal to the

Purchasing Office. Proposals should not include marketing or sales literature, white

papers, or other superfluous materials not directly related to the requirements of this RFP.

No faxed, hand delivered, or emailed submissions are allowed.

To maintain the integrity of the sealed proposal process, Offerors must sign up and

time specified in the RFP documents, including any addenda issued, in order to submit

their proposal.

The electronic date/time stamp on the proposal attachment when submitted through

DemandStar is considered the delivery date and time. James City County personnel

will not be able to access the electronic lockbox until after the due date and time

specified in the RFP, as amended.

All information requested must be submitted. Failure to submit all information requested

may result in the Purchasing Office requiring prompt submission of missing information,

giving a lower evaluation of the proposal, and/or a determination of non-Responsiveness.

RFP documents can be found on the James City County website, and only those RFP

documents published on the James City County website are considered official RFP

documents. To access the RFP documents, including any Addenda, and submit a

Proposal, follow the below steps:

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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Youth and Adult Learn to Swim Program

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See also