Concrete Demolition, Disposal and the Install of an ADA Ramp

Agency:	James City County
State:	Virginia
Type of Government:	State & Local
Category:	54 - Prefabricated Structures and Scaffolding N - Installation of Equipment Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Posted:	Mar 5, 2024
Due:	Mar 21, 2024
Solicitation No:	20240883
Publication URL:	To access bid details, please log in.

Bid Number:	20240883
Bid Title:	Concrete Demolition, Disposal and the Install of an ADA Ramp
Category:	Request for Quotes
Status:	Open

Description:

This Request for Quote (RFQ) is issued by the James City County Department of General Services to obtain Quotes from experienced and qualified contractors for Concrete Demolition, Disposal and the Install of an ADA Ramp at the James City County Recreation Center located at 5301 Longhill Road, Williamsburg, VA 23188

Award shall be made to the lowest responsive and responsible firm that complies with all the provisions of the RFQ.

All questions related to this RFQ shall be in writing and received by the James City County Purchasing Department, no later than 2:00 PM on March 14, 2024.

Questions should be directed to

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James City County Purchasing

Department

101-F Mounts Bay Road, Suite 300

Williamsburg, VA 23185

Phone: (757) 253-6649

Fax: (757) 253-6753

JAMES CITY COUNTY

REQUEST FOR QUOTE

Title:

Concrete Demolition, Disposal and Install of ADA Ramp

RFQ No:

20240883

Issue Date:

March 5, 2024

Due Date:

March 21, 2024, prior to 2:00 PM, Eastern Time

Inquiries:

All questions related to this Request for Quote shall be in writing and received by the James

City County Purchasing Department, no later than 2:00 PM on March 14, 2024.

• Questions should be directed to Pam Dawson, Senior Procurement Specialist via

email at pam.dawson@jamescitycountyva.gov

• The email subject line must contain the following: Questions for RFQ 20240883

All questions that are pertinent to this Request for Quote will be answered in the form of an

Addendum, which will be uploaded to the following James City County webpage:

https://www.jamescitycountyva.gov/467/Bids-Requests-For-Proposals

The respondents to this Request for Quote shall not contact, either directly or indirectly, any

other employee or agent of James City County regarding this Request for Quote. This

prohibition shall extend to all Governmental Boards and other elected County officials. Any

such unauthorized contact may disqualify the Bidder.

Liquidated Damages: $250.00 per calendar day after the time for Final Completion has expired.

JAMES CITY COUNTY DOES NOT DISCRIMINATE IN THE SOLICITATION OR AWARDING OF CONTRACTS ON THE BASIS OF RACE,

RELIGION, FAITH-BASED ORGANIZATIONS, COLOR, NATIONAL ORIGIN, AGE, DISABILITY OR ANY OTHER BASIS PROHIBITED BY

STATE OR FEDERAL LAW.

REQUEST FOR QUOTE

TABLE OF CONTENTS

I. PURPOSE AND INTENT..................................................................................................................................................... 3

A. SCOPE OF CONTRACT ............................................................................................................................................... 3

B. PERIOD OF CONTRACT ............................................................................................................................................. 3

C. DEFINITIONS ............................................................................................................................................................... 3

D. COMPETITION INTENDED ........................................................................................................................................ 5

E. ORDER OF PRECEDENCE .......................................................................................................................................... 5

II. SPECIFICATIONS ............................................................................................................................................................... 6

A. SCOPE OF WORK ........................................................................................................................................................ 6

B. SPECIAL TERMS AND CONDITIONS....................................................................................................................... 7

C. INSURANCE REQUIREMENTS ................................................................................................................................ 10

D. COMMUNICATIONS ABOUT AND REVISION OF SPECIFICATIONS; RESPONSIBILITY OF BIDDER…….13

E. METHOD FOR MAKING SUBMISSION ................................................................................................................. 14

F. CONTRACTOR CERTIFICATIONS .......................................................................................................................... 14

III. EVALUATION OF QUOTE............................................................................................................................................... 15

A. PRICING AND DELIVERY TERMS; TAX EXEMPTION AND RESPONSIBILITY ............................................. 15

B. REQUIRED ELEMENTS OF QUOTE PACKAGE .................................................................................................... 16

C. QUOTE FORM AND EVALUATION ........................................................................................................................ 17

D. REFERENCES ............................................................................................................................................................. 19

E. DETERMINING IF BIDDER RESPONSIBLE........................................................................................................... 19

F. QUOTE ACCEPTANCE PERIOD .............................................................................................................................. 19

G. WITHDRAWAL OF QUOTE...................................................................................................................................... 19

IV. METHOD OF AWARD OF CONTRACT ......................................................................................................................... 20

A. AWARD TO LOWEST RESPONSIVE AND RESPONSIBLE BIDDER .................................................................. 20

B. ANNOUNCEMENT OF AWARD .............................................................................................................................. 20

V. MISCELLANEOUS............................................................................................................................................................ 20

A. AUTHORITY OF AGENTS ........................................................................................................................................ 20

B. EXAMINATION OF DOCUMENTS .......................................................................................................................... 20

C. COOPERATIVE PURCHASING ................................................................................................................................ 21

VI. SUBMISSION FORMS ...................................................................................................................................................... 21

A. QUOTE FORM ............................................................................................................................................................ 22

B. STATE CORPORATION COMMISSION (SCC) AUTHORIZATION TO TRANSACT BUSINESS IN V.A. ....... 24

C. NON-COLLUSION AFFIDAVIT ............................................................................................................................... 25

D. CERTIFICATION REGARDING DEBARMENT ...................................................................................................... 27

E. SAFETY CERTIFICATION FORM............................................................................................................................ 28

F. CERTIFICATION OF COMPLIANCE WITH IMMIGRATION LAWS AND REGULATIONS ............................ 29

G. LITIGATION DISCLOSURE FORM.......................................................................................................................... 31

APPENDICES:

APPENDIX A: JAMES CITY COUNTY GENERAL TERMS AND CONDITIONS

APPENDIX B: JAMES CITY COUNTY RECREATION CENTER SITE PLAN

I. PURPOSE AND INTENT

A. SCOPE OF CONTRACT

James City County is soliciting responses from experienced and qualified contractors for Concrete

Demolition, Disposal and Install of an ADA Ramp in accordance with specification and attachments

herein.

B. PERIOD OF CONTRACT

Contractor shall begin performance under this Contract on the date specified from Notice to Proceed issued

by the Project Manager. Once the contractor has received the Notice to Proceed, Contractor shall complete

all work within 30 days from the start date specified in the Notice to Proceed.

C. DEFINITIONS

Capitalized terms that are defined in the Virginia Public Procurement Act (VPPA), James City County

Purchasing Policy and the Hampton Roads Planning District Commission (HRPDC) have the same

meanings in this RFQ as are given in that law or policy. Capitalized terms not defined in the above

mentioned law or policy but used in this RFQ have the following meanings, unless the context clearly

requires otherwise. Undefined terms have their common meanings appropriate to their context.

1. Bid: The offeror or proposal of the Bidder submitted on the prescribed form setting forth the

prices for the Work to be performed.

2. Bid Documents: Documentation issued prior to the bid date, including documentation

accompanying the Bid (e.g., Drawings, Project Specifications, Addenda, Special Provisions, etc.)

and any Post Bid documentation submitted prior to the Notice of Award.

3. Bidder: Any individual, company, firm, corporation, partnership or other entity bidding on

solicitations and offering to enter into Contract with the Owner, James City County

4. Contract Documents: The Contract, including the Bid Documents, Notice of Award, Notice to

Proceed, Field Orders, Change Orders, and Modifications.

5. Contractor: The individual, company, firm, corporation, partnership or other entity which whom

the Owner has executed a Contract.

6. Construction: Shall mean building, altering, repairing, improving, or demolishing any structure,

building, road, drainage or sanitary facility, and any draining, dredging, excavation, grading or

similar work upon real property.

7. Competitive Sealed Bidding: Is a formal method of selecting the lowest responsive and

responsible bidder. It includes the issuance of a written Request for Quote (RFQ), public notice, a

public bid opening, and evaluation based on the requirements set forth in the RFQ. The Purchasing

Director may elect for prequalification of bidders or include a statement of any requisite

qualifications of potential Contractors in the RFQ. Multiple awards may be made when so

specified in the RFQ. An RFQ may be issued to potential Bidders electronically. Quotes may be

submitted electronically if specifically authorized in the RFQ.

8. Due Date: The date stated within this Request for Quote for receipt and opening of the Quotes.

9. Final Completion: All work, including punch list items noted at the final inspection, is complete to

the satisfaction of the Owner.

10. Hourly Rate: In this type of contract, the Bidder submits a stated hourly rate for the work to be

performed. The bid may include reimbursement for incidental expenses, such as materials and travel,

only if expressly provided for in the specifications of the Request for Quote.

11. Informality: A minor defect or variation of a bid from the exact requirements of the Request for

Quote which does not affect the price, quality, quantity or delivery schedule for the Good, Services,

Insurance or Construction being procured.

12. Insurance: has the meaning given in Virginia Code § 38.2-100.

13. Request for Quote (RFQ): A request which is made to prospective suppliers (bidders) for their

quotation on Goods, Services, Construction or Insurance desired by the Owner. The issuance of an

RFQ will contain or incorporate by reference the specifications and contractual terms and conditions

applicable to the procurement.

14. Liquidated Damages: Shall be the dollar amount calculated based on the total value of the Contract

and determined at the sole discretion of the Owner. If the Contractor breaches their Contract, they

shall compensate the Owner for its losses.

15. Non-Professional Services: All Services other than Professional Services, as identified in the

VPPA.

16. Notice to Proceed: A written notice given by the Owner to the Contractor fixing the date on

which the Contract Time will commence to run and on the which the Contractor shall start to

perform its obligations under the Contract.

17. Owner: This term refers to the public body, James City County.

18. Procurement: The receipt of Goods, Services, Insurance or Construction by a public body from a

nongovernmental source with payment from the public body or a third party.

19. Professional Services: Work performed by an independent Contractor within the scope of the

practice of accounting, actuarial services, architecture, land surveying, landscape architecture, law,

dentistry, medicine, optometry, pharmacy or professional engineering. “Professional services”shall

also include the services of an economist procured by the Sate Corporation Commission.

20. Project: The entire Work as described in the Contract Documents, including Work that is necessary

and incidental to the furnishings of all materials, services, equipment, labor and supplies required to

install, perform, and complete all items of Work in accordance with Contract Documents.

21. Proof of Insurance: A copy of the relevant portions of the insurance declaration page, or its

equivalent, showing continuing coverage at the required amounts.

22. Public Body: shall mean any legislative, executive, or judicial body, agency, office,

department, authority, post, commission, committee, institution, board, or political subdivision

created by the law to exercise some sovereign power or to perform some governmental duty

and empowered by the law. Public body shall include any metropolitan planning organization

or planning district commission that operates exclusively within the Commonwealth of

Virginia.

23. Purchasing Director: Responsible for managing all James City County procurement activity and

implementing the James City County Purchasing Policy.

24. Purchasing Policy: The applicable provision contained in the James City County Purchasing Policy, as

amended.

25. Responsible Bidder: Shall mean an individual, company, firm, corporation, partnership, or other

organization who has the capability in all respects to perform fully the Contract requirements and the

moral and business integrity and reliability which will assure good faither performance and who has

been prequalified if required.

26. Responsive Bidder: Shall mean an individual, company firm, corporation, partnership, or other

organization who has submitted a Bid that conforms in all material respects to the Request for Quote.

27. Shall: The term “shall” is mandatory.

28. Substantial Completion: The date certified by the Owner when the construction of the Project or a

specified part thereof is sufficiently completed in accordance with the Contract Documents, including

completion of all tests, so that the Project or specified part can be utilized for the purpose for which it is

intended.

29. VPPA: The Virginia Public Procurement Act, Virginia Code §§ 2.2-4300 et seq.

30. Work: All labor, materials, equipment, transportation, supervision or other facilities, duties, or

incidental necessary for execution and completion of the Project in compliance with the Contract

Documents.

D. COMPETITION INTENDED

It is the Owner’s intent that this solicitation permit competition. It shall be the Bidder’s/Offeror’s

responsibility to advise the Purchasing Director in writing if any language, requirement, specification, etc.,

or any combination thereof, stifles competition or inadvertently restricts or limits the requirements stated in

this solicitation to a single source. The Purchasing Director must receive such notification not later than

five (5) business days after the solicitation release date.

E. ORDER OF PRECEDENCE

Procurement by James City County is governed by the James City County Purchasing Policy, as amended,

and the Virginia Public Procurement Act, Sections 2.2-4300 et seq. of the Code of Virginia, as amended.

If an inconsistency exists between the Specifications of this RFQ, the General Provisions, Contract, or

other included document, or the Purchasing Policies and State Procurement Law, the inconsistency shall

be resolved by giving precedence to the following documents in the following order:

1. Virginia Public Procurement Act, as amended, except those provisions adopted by James City

County in the, James City County Purchasing Policy

2. The Specifications of Bidding contained in (Section II) of this Invitation to Bid, except to the

extent modified through negotiation permitted by VPPA when the low bid exceeds the

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Concrete Demolition, Disposal and the Install of an ADA Ramp

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