RFP 2024-055 Healthcare for Inmates of WVRJA

Agency:	Roanoke County
State:	Virginia
Type of Government:	State & Local
Category:	Q - Medical Services
Posted:	Feb 26, 2024
Due:	Mar 29, 2024
Solicitation No:	2024-055
Publication URL:	To access bid details, please log in.

Bid Number:	2024-055
Bid Title:	RFP 2024-055 Healthcare for Inmates of WVRJA
Category:	Health Services
Status:	Open

Description:

The County of Roanoke, Virginia for Western Virginia Regional Jail (WVRJ) is seeking proposals and qualifications from Offerors to administer the Healthcare for the Inmates of WVRJ in accordance with all terms, conditions and specifications as set out in this Request for Proposal (RFP).

****MANDATORY PRE-BID March 6th, 2024 at 2:00 PM. This will be held at WVRJ at 5885 W. River Rd, Salem, VA 24153

Please see ALL Downloadable Items in the "Related Documents" section, below.

DOWNLOADS AVAILABLE:

1. RFP

2. Attachment No. 1-Proposed Staffing

3. Attachment No. 2-Sample Contract

Publication Date/Time:

2/26/2024 8:00 AM

Publication Information:

The Roanoke Times and Roanoke County Purchasing Web Page

Closing Date/Time:

3/29/2024 2:00 PM

Submittal Information:

5204 Bernard Blvd, Roanoke, VA 24018 3rd Floor, Purchasing

Pre-bid Meeting:

Yes-Mandatory (details above)

Contact Person:

Dawn M. Rago 540.283.8150

Download Available:

YES

Fee:

N/A

Business Hours:

Monday - Friday 8:00 - 5:00 PM

Plan Holders List:

N/A

Attachment Preview

County of Roanoke

Finance Department

Purchasing Division

Dawn M. Rago, Senior Buyer

County of Roanoke

5204 Bernard Drive SW, Suite 300F

Roanoke, VA 24018

(540) 283-8150

(540) 561-2827

drago@roanokecountyva.gov

REQUEST FOR PROPOSAL

#2024-055

HEALTHCARE SERVICES FOR THE INMATES

OF THE WESTERN VIRGINIA REGIONAL JAIL

One (1) original, two (2) electronic (USB Flash Drive) one as submitted, and one redacted

to remove all confidential and proprietary material, and Five (5) exact duplicates of the

Sealed Proposal

Mandatory Pre-Proposal Conference Date: March 6, 2024, at 2:00 PM

At the Western Virginia Regional Jail for the purpose of questions and a site visit.

Proposal Due: March 29, 2024

2:00 P.M.

(Local Prevailing Time)

This Public body does not discriminate against faith-based organizations in accordance with the Code of Virginia 11.35.1 or against an

offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to

discrimination in employment.

Signature Form for RFP No. 2024-055 Title: Healthcare Services for The Inmates of The Western

Virginia Regional Jail

Issue Date: February 26, 2024

Issued By:

County of Roanoke, On Behalf of the Western Virginia Regional Jail Authority

Roanoke County Administration Building

Purchasing Division

5204 Bernard Drive, SW, Suite 300-F

Roanoke, VA 24018-0798

Phone (540) 772-2020

Email: drago@roanokecountyva.gov

Sealed proposals will be received on or before 2:00 P.M., March 29, 2024, for furnishing the

services and/or items described herein. The time of receipt shall be determined by the time clock

stamp in the Purchasing office.

All questions must be submitted before 4:00 p.m., March 8, 2024. If necessary, an addendum will be

issued and posted to the County website on the Current Bids/RFP Requests tab at

https://www.roanokecountyva.gov/bids.aspx.

If proposals are hand delivered or mailed, send directly to the Purchasing Division at the address

listed above. If the Roanoke County Administration Building is closed for business at the time

scheduled for the proposal opening, the sealed proposal will be accepted and opened on the next

business day of the County, at the originally scheduled hour.

THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST FAITH-BASED ORGANIZATIONS.

The County reserves the right to cancel this RFP and/or reject any or all proposals and to waive any

informalities in any proposal.

This section is to be completed by the Offeror and this page must be returned with the proposal. In

compliance with this request for proposal and subject to all terms and conditions imposed herein,

which are hereby incorporated herein by reference, the undersigned offers and agrees to furnish the

services and/or items requested in this solicitation if the undersigned is selected as the successful

Offeror. Unless the proposal is withdrawn, the Offeror agrees that any prices or terms for such

proposal shall remain valid for one hundred twenty (120) days after opening. Notices of proposal

withdrawal must be submitted in writing to the Purchasing Division.

Legal Name and Address of Firm: ______________________________________

______________________________________ ______________________________________

State: __________ Zip: __________ Date:___________________________________

By: ______________________________ __________________ (Signature in Ink)

Name:______________

____________________(Please Print)

Title:____________________________________

Phone: __________________________________FAX:____________________________________

Email: _____________________________ Business License# _____________________________

VA State Corporation Commission/Federal ID Number#: ____________________________

TABLE OF CONTENTS

FOR

HEALTHCARE SERVICES FOR THE INMATES

OF THE WESTERN VIRGINIA REGIONAL JAIL

RFP # 2024-055

PAGE

RFP REQUIREMENTS AND INFORMATION

4-10

GENERAL INFORMATION

10-11

PROPOSAL FORMAT

11-13

OFFEROR PARTICIPANT CONSIDERATION

13-15

SCOPE OF SERVICES

15-16

GENERAL REQUIREMENTS MEDICAL & PHARMACEUTICAL

16-41

MEDICAL SERVICES ONLY

41-88

INSTRUCTIONS TO OFFERORS

88-90

MISCELLANEOUS

90-91

10. EXAMPLE CONTRACT

ATTACHMENT No. 1

11 PROPOSED STAFFING

ATTACHMENT No. 2

1. RFP REQUIREMENTS AND INFORMATION

PROPOSALS MUST MEET THE FOLLOWING REQUIREMENTS TO BE CONSIDERED VALID.

PROPOSALS WILL BE REJECTED IF NOT IN COMPLIANCE WITH THESE REQUIREMENTS.

Proposals must be received in the Office of the Purchasing, County of Roanoke, 5204 Bernard Drive

SW, Suite 300F Roanoke, VA 24018 by the date and time of proposal closing indicated above. NO

late proposals will be accepted. NO faxed proposals will be accepted.

Proposals must meet all specifications, terms, and conditions of this Request for Proposal (RFP).

Offerors need to submit their Federal Identification Number on a W-9 form included in the proposal,

as well as the identification number issued to you by the Virginia State Corporation Commission, or

a statement as to why such number is not required.

The offeror’s proposal MUST be manually signed in ink and returned by the proposal closing date

and time along with any other requirements as specified in the RFP to be considered for an award.

Proposals must be in a sealed envelope/package and marked “RFP #2024-055, “Healthcare Services

for the Inmates of the Western Virginia Regional Jail.”

A proposal may not be altered after opening. The proposal must stay in effect for one hundred

twenty (120) days after the closing.

A Mandatory Pre-Proposal Conference and tour of facility will be held on March 6, 2024, at 2:00

p.m., at Western Virginia Regional Jail, located at 5885 West River Road, Salem, Virginia 24153.

The contractor will be responsible for all requirements and successful performance of this contract.

1.1. Purpose

The primary objective of this contract is to provide medically necessary services that are cost

effective and maintain a level of quality in accordance with standards established by the

Commonwealth of Virginia Board of Local and Regional Jails (BLRJ); the National Commission

on Correctional Health Care (NCCHC); and the American Correctional Association (ACA). The

facility is currently ACA accredited. The expectation is that the provider will maintain current

accreditations.

• The services under this contract shall apply to all inmates that are housed in or in the

custody of the Regional Jail. This contract is to provide for medically necessary services

that are cost effective.

• WVRJ requests proposals from qualified vendors to provide a comprehensive program of

inmate health care to include:

o An on-site medical services program to meet the medical needs of inmates (e.g., initial

physical assessments, ongoing evaluation and treatment of medical conditions,

stabilization of urgent and emergency medical/psychiatric conditions, discharge

planning and medication management);

o An on-site dental services program to meet the needs of inmates (e.g., initial

assessment, extractions, examinations and emergency treatment);

o An on-site mental health care delivery program to meet the needs of the inmates; and

o An off-site preferred provider network of hospitals, physicians, and other ancillary

medical providers to provide medically necessary services to inmates which cannot be

provided on-site at the Regional Jail.

1.2. Inquiries

Any explanation desired by a offeror regarding the meaning or interpretation of any Request

for Proposal provision must be submitted in writing no later than 5:00 p.m., EST, March 8,

2024 to the WVRJ Purchasing Manager listed below and clearly marked “Questions for

Healthcare Services for the Inmates of the Western Virginia Regional Jail”. Questions may be

sent via email or facsimile to:

Dawn M. Rago,

Senior Buyer

5204 Bernard Dr. SW, Suite 300-F

Roanoke, Virginia 24018-0798

drago@roanokecountyva.gov

Fax 540.561.2827

Any interpretation, correction, or change of the RFP will be made by an addendum. The

County Purchasing Division or its designee will issue Addendum that will be posted to the

County website on the Current Bids Opportunities tab at

https://www.roanokecountyva.gov/bids.aspx as well as on the Virginia Procurement Site

DGS/DPS eVA VBO (www.eva.virginia.gov).

Any addendum shall become part of this RFP and part of any contract resulting from

this RFP.

Interpretations, corrections, or changes of this RFP made in any other manner will not be

binding and Offerors must not rely upon such interpretations, corrections, or changes.

Vendors may visit http://roanokecountyva.gov/list.aspx to sign up to receive emails or text

message notices about bids, proposals, addendums, bid tabulation and awards. Vendors can

responsibility to keep information current in the system to receive the notifications. The

messages (if your phone is capable) and your choice of categories. However, each Offeror

is solely responsible for ensuring that such Offeror has the current, complete version

of the RFP documents, including any addenda, before submitting a proposal. The

County is not responsible for any RFP obtained from any source other than the

County.

Although ‘Notify Me’ and ‘eVA’ will be the only way to receive automatic notification, all

BIDS/RFP Information will continue to be posted on our website, and can be picked up at

the Purchasing Division, 5204 Bernard Drive, Suite 300F, Roanoke, VA 24018. Phone #

(540) 772-2020

1.3. Mandatory Pre-Proposal Conference

A mandatory pre-proposal conference has been scheduled for this RFP. The purpose of the

mandatory pre-proposal conference is to provide an opportunity for offerors to raise

questions and verify any of the proposal requirements. Offerors should send a list of attendees

to the Purchasing Manager. For the pre-proposal conference each participant must have a

valid driver’s license or other officially-issued photo identification. At least one representative

from the company electing to consider bidding and not more than three individuals may

participate for a single Contractor. The pre-proposal conference will be held:

Date/Time: 2:00 p.m., EST, March 6, 2024

Location: Western Virginia Regional Jail,

5885 West River Road,

Salem, VA 24153

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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RFP 2024-055 Healthcare for Inmates of WVRJA

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