IFB 2024-038 Network Equipment for Roanoke County Public Schools

Agency:	Roanoke County
State:	Virginia
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Posted:	Dec 21, 2023
Due:	Jan 19, 2024
Solicitation No:	2024-038
Publication URL:	To access bid details, please log in.

Bid Number:	2024-038
Bid Title:	IFB 2024-038 Network Equipment for Roanoke County Public Schools
Category:	Communications & Electronic Equipment
Status:	Open

Description:

Roanoke County, on behalf of Roanoke County Public Schools, is soliciting bids from qualified vendors for the purchase of Cisco network equipment. Please download the documentation below for further details.

Publication Date/Time:

12/21/2023 9:30 AM

Closing Date/Time:

1/19/2024 2:00 PM

Submittal Information:

Roanoke County Purchasing Division, 5204 Bernard Dr. SW, Ste. 300-F

Contact Person:

Kate Hoyt, Buyer
khoyt@roanokecountyva.gov

Business Hours:

8:00 AM to 5:00 PM EST

Attachment Preview

ROANOKE COUNTY

FINANCE & MANAGEMENT SERVICES DEPARTMENT

PURCHASING DIVISION

INVITATION FOR BID

IFB # 2024-038

Network Equipment for Roanoke County Public Schools

OPENING DATE: January 19, 2024

OPENING TIME: 2:00 P.M.

The Invitation to Bid and related documents may be obtained during normal business

hours from the Purchasing Division, at the Roanoke County Administration Building, 5204

Bernard Drive, Suite 300F, Roanoke, VA 24018. This document may be viewed and/or

downloaded from the County of Roanoke Purchasing Division’s website at

https://www.roanokecountyva.gov/bids.aspx. If you have any problems accessing the

documents, you may contact Purchasing at (540) 772-2061.

THIS PUBLIC BODY DOES NOT DISCRIMINATE

AGAINST FAITH-BASED ORGANIZATIONS

DATE of IFB: December 21, 2023

IFB#: 2024-038 Network Equipment

Revised 4.2019

INVITATION FOR BID (IFB)

IFB No. 2024-038

Issue Date: December 21, 2023

Title: Network Equipment for Roanoke County Public Schools

Issued By: County of Roanoke

Roanoke County Administration Building

Purchasing Division

5204 Bernard Drive, SW, Suite 300-F

Roanoke, VA 24018-0798

Phone (540) 772-2061

Email: KHoyt@roanokecountyva.gov

Sealed Bids will be received on or before 2:00 P.M., January 19, 2024 for furnishing the services

and/or items described herein. The time of receipt shall be determined by the time clock stamp in the

Purchasing office.

All questions must be submitted before 5:00 p.m., January 10, 2024. If necessary, an addendum will

be issued and posted to the County website on the Current Bids/RFP Requests tab at

https://www.roanokecountyva.gov/bids.aspx.

If proposals are hand delivered or mailed, send directly to the Purchasing Division at the address listed

above. If the Roanoke County Administration Building is closed for business at the time scheduled for

the proposal opening, the sealed proposal will be accepted and opened on the next business day of

the County, at the originally scheduled hour.

THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST FAITH-BASED ORGANIZATIONS.

The County reserves the right to cancel this IFB and/or reject any or all proposals and to waive any

informalities in any proposal.

This section is to be completed by the Offeror and this page must be returned with the bid. In

compliance with this Invitation For Bid and subject to all terms and conditions imposed herein, which

are hereby incorporated herein by reference, the undersigned offers and agrees to furnish the services

and/or items requested in this solicitation if the undersigned is selected as the successful Bidder. No

Bid may be withdrawn within a period of sixty (60) days after Bid opening except for clerical errors, as

set forth in part (1) of Section 2.2-4330(B), Virginia Code, 1950, as amended. Notices of bid withdrawal

must be submitted in writing to the Purchasing Division.

My signature certifies that the bid as submitted complies with all requirements specified in this Invitation

for Bid (“IFB”). If this Bid is accepted by the County, to provide the services and/or items in accordance

with this Invitation for Bid and to execute a Contract/Purchase Order substantially similar to the attached

Contract/Purchase Order Terms and Conditions for such services and/or items. My signature also

certifies that by submitting a bid in response to this IFB, the Bidder represents that in the preparation

and submission of this bid, the Bidder did not, either directly or indirectly, enter into any combination or

arrangement with any person or business entity, or enter into any agreement, participate in any

collusion, or otherwise take any action in the restraining of free, competitive bidding in violation of the

Sherman Act (15 U.S.C. Section 1) or Sections 59.1-9.1 through 59.1-9.17 or Sections 59.1-68.6

through 59.1-68.8 of the Code of Virginia.

I hereby certify that I am authorized to sign as a legal representative for the business entity submitting

this bid.

IFB#: 2024-038 Network Equipment

Revised 4/2019

Page 2 of 38

Legal Name and Address of Firm:

_________________________________________Date:___________________________________

_________________________________________By:_____________________________________

(Signature in Ink)

_________________________________________Name:__________________________________

(Please Print)

__________________________ Zip: ___________Title:____________________________________

Phone: __________________________________FAX:____________________________________

Email: _____________________________ Business License# _____________________________

Virginia State Corporation Commission Identification Number: _______________________________

IFB#: 2024-038 Network Equipment

Page 3 of 38

Revised 4/2019

TABLE OF CONTENTS

INVITATION FOR BID NO. 2024-038

Network Equipment for Roanoke County Public Schools

Contents

SECTION 1. PURPOSE ................................................................................................ 6

SECTION 2. BACKGROUND ....................................................................................... 6

SECTION 3. SERVICES AND/OR ITEMS REQUIRED ............................................... 6

SECTION 4. REQUIRED QUALIFICATIONS FOR BIDDERS /OR NOT USED............ 7

SECTION 5. TERM OF CONTRACT OR TIME OF PERFORMANCE OR NOT USED. 7

SECTION 6. PAYMENT FOR SERVICES .................................................................... 7

SECTION 7. GENERAL INSTRUCTIONS TO BIDDERS .............................................. 7

SECTION 8. MISCELLANEOUS ................................................................................. 12

SECTION 9. EVALUATION FOR LOWEST RESPONSIVE AND RESPONSIBLE

BIDDER ............................................................................................... 13

SECTION 10. CONTRACTOR'S AND SUBCONTRACTOR'S INSURANCE.............. 14

SECTION 11. NEGOTIATIONS WITH LOWEST RESPONSIVE AND RESPONSIBLE

BIDDER ............................................................................................... 14

SECTION 12. BID AWARD ......................................................................................... 14

SECTION 13. FAITH BASED ORGANIZATIONS ....................................................... 15

SECTION 14. HOLD HARMLESS AND INDEMNITY.................................................. 15

SECTION 15. PROTESTS ......................................................................................... 15

SECTION 16. COOPERATIVE PROCUREMENT ..................................................... 15

SECTION 17. INFORMATION ON CONTRACT/PURCHASE ORDER TO BE

AWARDED .......................................................................................... 16

IFB#: 2024-038 Network Equipment

Revised 4/2019

Page 4 of 38

ATTACHMENT A: BID FORM/SPECIFICATIONS ....................................................... 17

ATTACHMENT B: Virginia State Corporation Commission (SCC) Registration

Information ......................................................................................... 19

ATTACHMENT C: Direct Contact with Students Form ............................................. 20

ATTACHMENT D: NOTICE OF PROPRIETARY INFORMATION FORM.................... 21

ATTACHMENT E: SAMPLE CONTRACT and TERMS AND CONDITONS OR PO

TERMS AND CONDITIONS ................................................................ 22

EXHIBIT 1: SAMPLE CONTRACTOR'S INSURANCE REQUIREMENTS ........................................................ 34

EXHIBIT 2: SCOPE OF WORK/FEE SCHEDULE .......................................................................................... 38

IFB#: 2024-038 Network Equipment

Page 5 of 38

Revised 4/2019

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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IFB 2024-038 Network Equipment for Roanoke County Public Schools

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