RFP Cemetery Maintenance July 2020

Agency: Town of Williston
State: Vermont
Type of Government: State & Local
  • 99 - Miscellaneous
  • S - Utilities and Training Services
Posted: Jul 13, 2020
Due: Jul 21, 2020
Publication URL: To access bid details, please log in.
RFP Cemetery Maintenance July 2020
Tuesday, July 21, 2020


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Request for Quotes
Quotes for Maintaining Town Cemeteries
Bruce K. Hoar, Public Works Director
Due Date: July 21, 2020
Date of issue: July 10, 2020
Address: 7900 Williston Road
Williston, VT 05495
1. Introduction
The Town of Williston is soliciting established Landscaping and Property
Management Companies for the Seasonal Maintenance of the Town’s 4
2. Scope of Work
This project consists of spring, summer and fall maintenance which includes:
1) Generally, from beginning of May so that Cemeteries are ready for May 15th
opening through leaf drop in Fall. This quote is for the remainder of the
summer through fall of 2020.
2) Mowing as needed to keep the property in good condition with a grass length
of 3” throughout the season outlined above. Mowing to be accomplished at
least weekly but may need to be done more often during the growing season,
usually between end of May to mid-August. The amount of mowing is at the
discretion of the Director of Public Works or his/her representative.
3) Weed whacking to include along all fence lines inside and out and around all
monuments and markers.
4) General Maintenance to keep property in good order.
5) Gathering and disposal of leaves before winter.
6) Removal and disposal of any debris.
3. Contract period and budget
3.1. This work will be completed between as per the timeline in Scope of
3.2. The amount of budgeted funds available for this work is $10,000 to
4. Selection Process
The selection will be based on review and evaluation of quotes received. Also, but
not limited to the following criteria:
4.1. Experience and success of past projects and at least 5 years of relevant
4.2. Demonstration of knowledge of the project and related issues.
4.3. Clarity of the quote and thoroughness in addressing the scope of work
5. Submissions
The following are guidelines for statements of qualification submitted in response
to this quote:
5.1. Quotes can be submitted in sealed envelopes with the following printed
clearly on the outside:
Name and address of the Company
Project Name
References for past projects.
Proof of Insurance
They can also be submitted in electronic format to:
Bruce K. Hoar
Director of Public Works
Emailed submission must be sent as a separate attachment.
5.2. All quotes must be received by the Town no later than 4:00 p.m. on July
21, 2020. Statements and/or modifications received after this time will not
be accepted or reviewed. No statements received by facsimile machine.
5.3. All bids upon submission become the property of the Town of Williston.
The Town reserves the right to reject any or all bids received, to negotiate
with any qualified source. This solicitation in no way obligates Williston
to award a contract.
5.4. Any Questions about the project should be directed to Bruce K. Hoar by
July 16, 2020 after which no more questions will be accepted. All
questions will be answered by e-mail by July 17th, 2020:
Telephone: 802-878-1239
Email: bhoar@willistonvt.org
Address: 7900 Williston Road
Williston, VT 05495
Quote Sheet
Name of Company __________________________________________
Total Cost for Project = ________________________________________
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