Building Security Strategic Plan
| Agency: | City of Redmond |
|---|---|
| State: | Washington |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Nov 4, 2023 |
| Due: | Nov 15, 2023 |
| Solicitation No: | RFP 10800-23 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFP 10800-23
|
| Bid Title: |
Building Security Strategic Plan
|
| Category: | Bidding & Contracting Opportunities |
| Status: | Open |
|
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Attachment Preview
City of Redmond, Washington
Purchasing Division, M/S: 3NFN
15670 NE 85th Street
PO Box 97010
Redmond, WA 98073-9710
RFP 10800-23
Request for Proposals
Building Security Strategic Plan
City of Redmond is soliciting proposals from qualified security consultants to perform building
security risk assessments for City owned facilities.
Posting Date: Wednesday, October 18, 2023
Proposals Due: Wednesday, November 8 at 2:00PM (PST)
The City of Redmond, Washington (the “City”) requests interested parties to submit proposals for the above
referenced Request for Proposals (RFP).
Background
The City of Redmond, WA is a suburb of Seattle and hub for residential and employment growth due to its
strong technology business sector. The City encompasses an area of over 17 square miles and is located
less than 20 miles east of downtown Seattle. The City has two urban growth centers in Downtown and
Overlake, which are expected to grow significantly in the next 20 years. Today, the City has about 75,000
residents and 95,000 jobs and by 2030, it is expected to have 78,000 residents and 119,000 jobs. The City
is interested in contracting with qualified firms to assess citywide building needs for Public Safety, City Hall,
Parks and Recreation Facilities, as well as ancillary locations such as pump stations. Currently, buildings
throughout the city are on a variety of systems which create operational efficiencies.
Scope of Work
Consultant will make recommendations to direct future security upgrades for a comprehensive approach
and unified system. The Scope of Work for this project is included as Attachment A. This is not a complete
scope as additional areas of opportunity will be identified during the assessment.
Subconsultants:
If any service is supplied by a partner or 3rd party, identify the source service provider(s), as specified in the
Scope of Work (Attachments A).
RFP 10800-23 – Building Security Strategic Plan
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Licenses and permits:
Consultant will be responsible for obtaining and necessary licenses and permits.
Deliverables:
Consultant will provide a Security Risk and Assessment Report and Security Master Plan. The report will
include schematic designs for recommended physical improvements to buildings and surrounding site area
facility.
Project Schedule: Work is to commence on an agreed upon date or as soon as the contract is signed with
the awarded consulting firm. All work shall be completed no later than three (3) months after purchase
order (PO) is issued.
Please provide a work schedule with your proposal to allow for adequate notification and staff scheduling
during the performance of this work. The work schedule is to include all proposed major milestones.
Actual work schedule shall be confirmed at the time of order placement.
Proposed Timeline
The following table outlines the anticipated schedule for this RFP process. The City reserves the right to
modify or reschedule milestones as necessary.
Item
RFP Announced
Questions Due
Proposals Due
Evaluation of Proposals
Interviews (optional at City discretion)
Consultant Selected
Contract Negotiation
City Council Approval (if required)
Main Task Order Timeframe
Date
October 18, 2023
November 1, 2023
November 8, 2023
November 8 – November 17, 2023
TBD
Late November 2023
Early December
January 2024
February 2024 – May 2024
Proposal Due Date/Time
2:00PM on November 8, 2023. The City must receive proposals no later than said date and time.
Proposal Submittal Procedures
City of Redmond now utilizes Docusign for the electronic submittal of bids and proposals. This service is
free of charge for bidders and does not require that a bidder have a DocuSign account to complete the
signature process. Please refer to the instructions shared in the online posting for this RFP on
www.redmond.gov/bids for step-by-step instructions for submitting a proposal.
The City of Redmond must receive electronically submitted proposals no later than said date and time.
RFP 10800-23 – Building Security Strategic Plan
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Responses received after such time will be returned unopened. By submitting a proposal, respondents
acknowledge their satisfaction as to the size, scope and location of the work to be performed.
Response Requirements & Format
All costs for developing a response to this RFP are the obligation of the respondent and are not
chargeable to the City. The respondent must bear all costs associated with the preparation of the
submittal and of any oral presentation requested by the City. All responses and accompanying
documentation will become property of the City and will not be returned. Proposals may be withdrawn at
any time prior to the published close date, provided notification is received in writing to the below listed
City agent(s). Proposals cannot be withdrawn after the published close date.
Proposals must include all information requested and meet all specifications and requirements outlined
in this RFP. The following submittals must be part of your proposal; if any are not included, your proposal
may be judged as non-responsive. A committee will evaluate the submitted proposals. During the
evaluation process, the City reserves the right to request additional information or clarification from firms
responding to this RFP.
A complete response will include:
1) Executive Summary & Overall Approach – Summarize your proposal and include your firm’s
qualifications and contact information. The summary should discuss your overall approach,
understanding of identified work, and your strategy for completing the work.
2) Experience & Capabilities – Describe your level of industry experience and capabilities/expertise in
the proposed services and tools. Identify the individual you propose to assign as principal and any
associate(s); include resume and relevant work (sample sites) for each member.
3) Pricing Methodology – Provide price estimate including number of hours, hourly rate of all named
team members and total cost, as identified in the Scope of Work (Attachments A). Any expenses
that are to be included as part of your proposal must be listed as separate line items and must
include both the total anticipated expenses to be claimed and nature of the expenses (such as: office
supplies, lodging, meals, etc.).
4) Project Schedule – Include a proposed timeline for completion of each deliverable, as identified in
the Scope of Work. It is anticipated that the term of the project is as needed for the stated
deliverables.
5) References and Work Samples – Include a list of references (with contact name and telephone
number) of at least three (3) projects completed within the last two years. The City reserves the right
to contact references without prior notification.
RFP 10800-23 – Building Security Strategic Plan
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6) Subconsultants – If any service is supplied by a partner or 3rd party, identify the source service
provider(s), as specified in the Scope of Work and Technical Specifications (Attachments X and X).
7) Business Name – Proposals must be made in the official name of the firm or individual under which
business is conducted (showing official business address) and must be signed by a person duly
authorized to legally bind the person, partnership, company, or corporation submitting the
proposal. A corporation must indicate place and date of incorporation.
8) Business License – Provide a statement to the effect that you understand and agree to obtain a City
of Redmond business license as a requirement for performing these services. A city business license
application can be found at: http://www.redmond.gov/BusinessLicense. If your place of business is
not located within the City limits, but you or your agents will be physically coming into the City to
conduct business, call on clients, or provide services, you will need a Redmond business license.
9) Valid Time Period – Provide a statement indicating the number of calendar days the proposal shall
be valid (the City’s minimum number of days is 60).
The City of Redmond is an active member of the King County Directors Association (KCDA) and several
other joint purchasing entities and would be eligible to seek access to any and all price considerations,
terms and conditions outlined in master agreements formed by one of these agencies. If a proposal is
based on any of these pricing agreements/arrangements it shall be the responsibility of the bidder to
identify such. It is requested that the City be contacted prior to bid submission if beneficial pricing may be
achieved by the City via access to an existing contract with one of these agencies.
Selection and Award
All interested parties are requested to provide a response containing all required elements herein to the
City by the deadline given. A selection committee will review and evaluate all proposals, with the intention
of selecting a Consultant who provides a proposal that, in the opinion of the City, provides the best value
(receives the highest score, as determined by the evaluation criteria listed below). If the selection
committee so chooses, respondents may be invited for an interview to supplement their submission.
Evaluation Criteria
Proposed Fees/Cost.
Qualifications – show a comprehensive organizational chart (or similar
explanation of team member roles and responsibilities), including
summaries of key team members. Team member qualifications,
particularly those of Lead Consultant, are important.
Weight
20
20
RFP 10800-23 – Building Security Strategic Plan
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Relevant Project Experience – demonstrate Consultant/team experience
with relevant projects similar in scope and size. Emphasis is placed on
both the Lead Consultant’s experience and on the number of
months/years the same consultant team/staff has worked together.
Project Understanding – demonstrate project understanding, including
how the team plans to address challenges unique to this project.
Project Approach – develop a project-specific approach to managing
and delivering this project.
TOTAL
20
20
20
100 pts
During evaluation, the City may consider the following:
• References – history of errors and omissions via reference checks
• Quality of previous performance
• Ability to meet contract deadlines
• Staff availability for the project
• Responsiveness to solicitation requirements
• Compliance with statutes and rules relating to contracts or services
• Strength and stability of the firm
• Technical experience and strength and stability of proposed subconsultants
The City reserves the right to reject any or all proposals and to waive any irregularities or information in the
evaluation process. The final decision is at the City’s sole discretion and respondents to this request have
no appeal rights or procedures guaranteed to them.
The City reserves the right to re-evaluate firms who were not originally short-listed at any time before the
determination of a finalist is made. Upon notification of an intent to award, the City reserves the right to
limit the period of contract development to thirty (30) days, after which time project award may be
rescinded. The City has the option not to award a contract at the end of this process.
Terms and Conditions
The City reserves the right to amend terms of this RFP to circulate various addenda, or to withdraw the RFP
at any time, regardless of how much time and effort firms may have spent on their responses. Terms of the
agreement are outlined in this solicitation and include the following documents, which are incorporated
herein by this reference:
• RFP 10800-23
• Attachment A, Scope of Work
• Attachment B, Consulting Services Agreement (boilerplate)
• Attachment C, Informational Privacy and Security Agreement
RFP 10800-23 – Building Security Strategic Plan
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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
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