Pavement Management & Utilities Upgrades - NE 24th St (172nd to W Lk Sammamish Pkwy)
| Agency: | City of Redmond |
|---|---|
| State: | Washington |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Feb 14, 2024 |
| Due: | Mar 8, 2024 |
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Pavement Management & Utilities Upgrades - NE 24th St (172nd to W Lk Sammamish Pkwy)
|
| Category: | Bidding & Contracting Opportunities |
| Status: | Open |
|
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Attachment Preview
Connected Community
Enhanced Livability
Environmental Sustainability
Request for Qualifications
Pavement Management & Utilities Upgrades – NE 24th St
from 172nd Ave NE to WLSP
Final Design
Project Nos. 2319-096, -403, -404, -406
QUALIFICATIONS DUE: March 8, 2024, before 2:00 p.m.
TABLE OF CONTENTS
General Information ...............................................................................................................................1
Project Information .................................................................................................................................2
Scope of Work .........................................................................................................................................3
City of Redmond Scope ...................................................................................................................... 10
Submittal Content ................................................................................................................................ 10
Submittal Requirements...................................................................................................................... 11
Evaluation and Selection Process ...................................................................................................... 11
Terms and Conditions ......................................................................................................................... 12
Appendix A: Local Agency A&E Professional Services Negotiated Hourly Rate Consultant
Agreement
Form Rev. 2024-02-01
Request for Qualifications
General Information
Introduction
The City of Redmond (Redmond or the City) is soliciting interest from consulting firms under
this Request for Qualifications (RFQ) for final design services for the construction of the
Pavement Management & Utilities Upgrades – NE 24th St. from 172nd Ave NE to WLSP. The
successful consultant/team will prepare design report, permits, plans, specifications, and
estimates.
Questions regarding this project or solicitation must be submitted to Michael Haley at
mhaley@redmond.gov or 425-556-2843. Redmond staff will not answer questions directly but
will collect questions and post responses on redmond.gov/bids. Answers to questions
submitted by 5:00 p.m. February 28, 2024, will be posted by March 1, 2024. Questions
submitted after the February 28, 2024, deadline will not be answered.
Any additional information or addendums will be posted to redmdond.gov/bids. The City
recommends signing up for text or email alerts to receive notification of updates to this bid
posting.
Schedule and Project Programming
The following table outlines key dates in this RFQ process.
Item
Solicitation publication/announcement
Last day to submit questions or Requests for Clarification
Submittals due
Notification of selection
Contract award anticipated
Date
2/14/2024 and 2/21/2024
2/28/2024
3/8/2024
4/2/2024
5/22/2024
Americans with Disabilities Act (ADA) Information
The City of Redmond in accordance with Section 504 of the Rehabilitation Act (Section 504)
and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of
disability, in all of its programs and activities. This material can be made available in an
alternate format by contacting Customer Service Division at info@redmond.gov or by calling
425-556-2900, Option 7.
Disadvantaged/Small Business Enterprise Participation
Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE)
is encouraged. In keeping with Washington State goals, a voluntary SBE goal amount of ten
percent of the Consultant Agreement is established. The Consultant shall include a SBE
Participation Plan with their submittal. Although the goal is voluntary, the outreach efforts to
provide SBE maximum practicable opportunities are not.
1
Pavement Management & Utilities Upgrades – NE 24th Street
City of Redmond
February 2024
Request for Qualifications
Title VI Statement
The City of Redmond, in accordance with Title VI of the Civil Rights Act of 1964, hereby
notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to
this advertisement, disadvantaged business enterprises as defined at 49 Code of Federal
Regulations Part 26 will be afforded full opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of race, color, national origin,
or gender in consideration for an award.
Project Information
Background
The City desires to replace water, sewer, and storm piping along the NE 24th St corridor
between 172nd Ave NE and West Lake Sammamish Parkway in advance of resurfacing the
road and updating curb ramps to current ADA standards.
The City recently completed preliminary design of the utility upgrades and pavement overlay,
including project area survey, potholing potential utility conflicts, geotechnical investigation,
archaeological review, and preliminary plan and profiles showing proposed location of new
utilities.
Project Specifics:
• Replace approximately 6,200 feet of water pipe (4” – 12”), including approximately
15 water meters and service lines, two air-vac valve stations, and six fire hydrants
• Replace approximately 2,085 feet of sewer pipe (6” – 10”), including eight manholes
and eight side sewers
• Replace approximately 615 feet of storm pipe (12”) and catch basins
• Repave and restripe approximately three lane-miles of roadway
• Upgrade curb ramp to existing ADA standards (number to be determined)
• Update existing streetlights from HPS to LED
Project work will include coordination of other design efforts in the project vicinity including
the King County Lake Hills Trunk Sewer Replacement Project.
Project Funding
Redmond General and Utility funding.
Project Schedule
The design portion of the project is estimated to be up to twelve (12) months after the
Consultant receives Notice to Proceed.
Project Challenges and Constraints
Project work will include coordination of other design efforts in the project vicinity including
the King County Lake Hills Trunk Sewer Replacement Project.
2
Pavement Management & Utilities Upgrades – NE 24th Street
City of Redmond
February 2024
Request for Qualifications
Scope of Work
Consultant shall provide preliminary and final engineering design services and other work
including:
Task 1 – Project Management
Objective
Provide overall leadership and team strategic guidance aligned with City staff objectives.
Coordinate, monitor, and control the project resources to meet the technical, communication,
and contractual obligations required for developing and implementing the project scope.
Activities
1.1 – Invoices/Status Reports
Prepare monthly invoices, including expenditures by task, hours worked by project personnel,
and other direct expenses with the associated backup documentation. Monthly status reports
to accompany each invoice and include comparisons of monthly expenditures and cumulative
charges to budget by Task, including cost-to-complete, earned value, cash flow, and certified
firm participation.
1.2 – Project Kickoff Meeting
Prepare for and attend project kickoff meeting with City staff and key team members. The
Consultant shall prepare for, attend, and lead the kickoff meeting. Prepare a detailed meeting
agenda and distribute ahead of the kickoff meeting for City review. Prepare and distribute
minutes after the meeting.
1.3 – Coordination with the Owner
Consultant will coordinate with City staff by regular status reports, regular status meetings,
telephone communication, and email during the project. City Project Manager to be copied
on email communications with City staff.
1.4 – Quality Management
Perform quality management at key milestones and on project deliverables.
1.5 – Project Management Plan
Manage and coordinate the technical and scope issues of the overall project.
Create a Project Management Plan (PMP) to include the scope and budget, project schedule,
contact list, health and safety plan, and quality management plan. Develop baseline project
schedule as part of the PMP. Update the PMP in the subsequent contracting phase.
Task Deliverables
• Consultant shall deliver to the City a monthly invoice and status report covering:
– Work on the project performed during the previous month
– Meetings attended
– Problems encountered and actions taken for their resolution
– Potential impacts to submittal dates, budget shortfalls or optional services
3
Pavement Management & Utilities Upgrades – NE 24th Street
City of Redmond
February 2024
Request for Qualifications
– Budget Analysis
– Issues requiring project team action
• Kickoff meeting agenda and minutes
• Updated monthly schedule, when applicable
• Project Management Plan
Task 2 – Surveying
Objective
Provide additional survey to complete the design of the project area.
Activities
2.1 – Surveying
Perform additional design-level topographic survey consisting of planimetric features, fencing,
roadway striping, and above- and below-grade utilities.
2.2 – Base Map Review and Site Visit Verification
Attend one site visit following receipt of the survey drawings to confirm pertinent topographic
features were included in the survey. City staff will be present to remove storm drain and
sewer manhole lids for visual inspection of structure conditions where connections are
planned.
Provide consolidated comments and questions to the City regarding base map updates
required before design effort is initiated. Comments will be provided via Bluebeam mark-up
or similar.
2.3 – Utility Record Request and Review
Assist the City during coordination with private utilities located within the project limits to
obtain as-built information and drawings for utility expansion. Incorporate the private utility
information into the project design.
Task Deliverables
• Updated survey files
• Submit preliminary design drawings, or other updated drawings as needed, to private
utilities for input and concurrence on utility locations as shown on the drawings.
Task 3 – Potholing
Objective
Potholing to supplement the 30% design and new project areas will be performed in
accordance with the Scope of Services.
4
Pavement Management & Utilities Upgrades – NE 24th Street
City of Redmond
February 2024
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For more information, please visit the Publication URL Web page.
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