Solid Waste Services

Agency:	City of Redmond
State:	Washington
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Oct 12, 2023
Due:	Jan 11, 2024
Solicitation No:	RFP 10795-23
Publication URL:	To access bid details, please log in.

Bid Number:	RFP 10795-23
Bid Title:	Solid Waste Services
Category:	Bidding & Contracting Opportunities
Status:	Open

Description:

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Redmond is requesting Proposals from qualified firms for residential and commercial garbage, recycling and compostables collection, and the processing and marketing of collected recycling and compostables. The contract term will be ten (10) years, with the opportunity for one two-year extension.

Publication Date/Time:

10/11/2023 4:00 PM

Closing Date/Time:

1/11/2024 3:00 PM

Contact Person:

RFP Content:
Adam O’Sullivan
Purchasing Supervisor
Email: aosullivan@redmond.gov
Phone: 425-556-2199

Technical Content:
Micah Bonkowski
Solid Waste and Sustainability Program Administrator
Email: mbonkowski@redmond
Phone: 425-556-2811

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City of Redmond, Washington

Purchasing Division, M/S: 3NFN

15670 NE 85th Street

PO Box 97010

Redmond, WA 98073-9710

RFP 10795-23

REQUEST FOR PROPOSALS

SOLID WASTE SERVICES

Redmond is requesting Proposals from qualified firms for residential and commercial garbage,

recycling and compostables collection, and the processing and marketing of collected recycling

and compostables. The contract term will be ten (10) years, with the opportunity for one two-

year extension.

Posting Date: October 11, 2023

Proposals Due: January 11, 2024 at 3:00PM (PST)

_____________________________________________________________________________

Redmond’s current service contract with Waste Management ends on December 31, 2025, and

Redmond will not be exercising the final two-year extension to December 31, 2027.

Redmond seeks to continue most existing solid waste collection system components under one

contract along with service enhancements, including updates to contract language and

standards as described in Section 3 and in Attachment C Draft Base Contract. Redmond also

seeks proposed costs for several alternatives to the base contract.

Request for Proposal (RFP) Contents

REQUEST FOR PROPOSALS SOLID WASTE SERVICES ......................................................................................................1

1 RFP SCHEDULE AND COORDINATOR ....................................................................................................................2

2 BACKGROUND AND CURRENT SERVICES ..............................................................................................................2

3 RFP PRIORITIES AND REQUESTED SERVICES .........................................................................................................3

4 PROPOSER INSTRUCTIONS....................................................................................................................................6

5 PROPOSAL CONTENT..........................................................................................................................................12

6 REDMOND REVIEW AND EVALUATION...............................................................................................................18

7 ADDITIONAL INFORMATION ..............................................................................................................................21

Redmond Solid Waste RFP 10795-23

Final (10/11/23)

Attachments

A. Proposal Non-Price Forms

B. Proposal Price Form

C. Draft Base Contract

D. Current Services Data

E. Redmond Prices 2023

F. Industry Review Comments

1 RFP SCHEDULE AND COORDINATOR

Redmond has set the following RFP schedule for the receipt and review of the proposals.

Redmond reserves the right to modify this schedule if deemed necessary.

Release Industry Review Draft

August 11, 2023

Industry Review Comments

3:00 PM PDT September 8, 2023

Final RFP Posted & Distributed

October 11, 2023

First Round Proposer Questions 3:00 PM PST November 7, 2023

Second Round Proposer Questions 3:00 PM PST December 8, 2023

Proposals Due

3:00 PM PST Jan 11, 2024

Proposal Evaluation & Selection January & February 2024

Finalization of Contract

March & April 2024

Redmond City Council Authorization May& June 2024

Redmond Executes Contract

July 2024

Start of Collection Services

January 1, 2026

All communication regarding this RFP must be through the RFP Coordinator listed below:

Adam O’Sullivan

Purchasing Supervisor

Email: aosullivan@redmond.gov

Phone: 425-556-2199

As described in Section 4.3 Process Integrity, any communications related to this RFP or

subsequent evaluation and negotiations with any other City staff, representatives or elected

officials shall not be binding and may be grounds for proposer disqualification.

2 BACKGROUND AND CURRENT SERVICES

Redmond’s current contract provides garbage, recyclables and compostables services to all

residents and businesses. Commercial recycling and compostables services are also provided by

open market vendors outside of the contract. Redmond’s current population is approximately

80,000.

Redmond Solid Waste RFP 10795-23

Final (10/11/23)

Waste Management has provided contracted services in Redmond since 1995. The WM

partnership has successfully serviced residents and businesses over the decades with

improvements that have supported Redmond to be a regional recycling and composting leader.

Single-family residences receive weekly garbage, recycling and compostables services. The

recycling and compostables services are embedded in garbage prices. Single-family customers

are provided curbside pickup of special item recycling materials placed on or near the cart, such

as electronics, small appliances, and motor oil.

Multifamily and commercial properties are serviced with a variety of frequencies from carts,

detachable containers, or drop-box containers for garbage, carts or detachable containers for

recycling, and carts for compostables. Compostables carts are relined during each service with

compostable bags. The current contract provides for multifamily and commercial recycling

services embedded in garbage prices, for a recycling volume up to 200% of each customer’s

subscribed garbage volume. Multifamily and commercial recycling services generally accept the

same materials as single-family recycling. Special item recycling is not provided at multifamily or

commercial sites. Redmond pays the cost of weekly or twice per week compostables cart service

for multifamily and commercial sites, with no charges to the customer.

Customer service and billing is provided by the contractor, who produces and distributes public

information about recycling, collection schedules, and promotes new collection services.

Redmond administers the collection contract, coordinates with state, regional, and local

agencies, develops and administers solid waste policy, and coordinates waste reduction and

recycling outreach within the service area.

Residential and commercial services are not mandatory. Current service levels and participation

rates, as reported by the current contractor, are provided in the Appendix B Price Form and in

Appendix D Current Service Data. Customer counts have not been independently confirmed by

Redmond and proponents are encouraged to perform their own investigation to confirm

customer data as desired. Appendix E provides 2023 customer rates under the current service

provider.

Additional information about current service may be obtained from WM’s Redmond service

website: www.wmnorthwest.com/redmond.

3 RFP PRIORITIES AND REQUESTED SERVICES

3.1 RFP Priorities

Redmond has identified the following priorities:

1. Continue desired and reliable services

2. Minimal customer rate increases

3. Robust and responsive customer service (and option for city billing)

Redmond Solid Waste RFP 10795-23

Final (10/11/23)

4. Strong city-contractor collaboration

5. Leading innovation and sustainability

6. Clear and open RFP process (with multiple proposals)

7. Clearly set performance expectations

In addition, Redmond’s focus on innovation and sustainability, supports alignment with key local

and regional solid waste policies, including:

• Redmond Utilities Strategic Plan 2020 focusses on increasing waste diversion to 70% by

2030 (up from 47% diversion today) and decreasing contamination to 5% in recycling and

compost by 2040.

• Redmond Environmental Sustainability Action Plan 2018 targets 50% reduction in GHG

emissions by 2030, 70% waste diversion by 2030, and zero waste of resources by 2050.

The RFP structure and terms, sample base contract, proposed alternatives, and evaluation

process are intended to support these priorities.

3.2 Requested Base Services

Redmond requests proposals from qualified proposers for garbage, recyclables, and

compostables collection for all sectors, disposal through the King County Disposal System, and

the processing and marketing of collected recycling and compostables. The future contractor

shall start services under the awarded contract on January 1, 2026.

The service descriptions in this section provide a general overview and summary of Redmond’s

requested services. Proposers must carefully review Attachment C Draft Base Contract for the

detailed and specific service and contract requirements. Through this RFP, Redmond is seeking

to continue most existing solid waste services and components under one new contract, while

updating the contractor partnership to improve customer services, expand opportunities, and

support other city goals.

The new contract will continue current service frequencies, materials, and options for all sectors

and wastes, as described in Section 2, while adding a few restrictions and enhancements.

Current Single-family service levels continue for the new contract, with block Styrofoam pickup

added next to recycling carts. Wildlife resistant carts will be added for single-family services on a

fee basis.

The new draft contract provides unlimited multifamily and commercial recycling, up to a

maximum of 8 cubic yards per week, instead of the current maximum volume 200% of

subscribed garbage services. The RFP base contract adds embedded compostables cart services

for all requesting multifamily and commercial customers. The embedded compostables service is

limited to two carts collected weekly or one cart of any size collected twice per week. The base

services also introduce subscription fee-based 2-yard and 4-yard detachable compostables

container services for requesting multifamily and commercial customers.

Redmond Solid Waste RFP 10795-23

Final (10/11/23)

Specifications for base operations include a new collection fleet fueled with renewable natural

gas, renewable diesel, or other state-qualified low carbon fuels, and electric support vehicles.

The selected contractor will provide color-coded and leak proof waste containers. Redmond’s

current contract includes provisions allowing Redmond to take over ownership of all carts and

allows for the purchase of remaining detachable containers at the end of the contract for a cost

of 50% of the average cost for new containers.

The contractor shall be responsible for providing all customer service functions relating to

service delivery, including informing customers of potential service levels and charges, receiving

and resolving customer complaints, dispatching drop-box container pick-ups and special

collections, and directly billing all residential and commercial customers. The contractor will

provide low-income discount, at 50% of the monthly service fee, for qualified single-family

customers. Redmond has currently approved approximately 100 qualified customers.

The contractor shall produce and distribute public information about recycling, collection

schedule changes (such as holiday hours), and the promotion of new collection Services. The

contractor will have primary responsibility for all customer materials (subject to Redmond’s

input and review).

3.3 Requested Alternative Services

Redmond has identified several service alternatives for which it seeks pricing. Proposals will

provide price variation for these on Attachment B. Price Form. Proposers will also provide

context for their alternative price responses as part of Section F in their proposal. Omitting

pricing from one or more alternatives can result in a determination that a proponent’s proposal

is non-responsive.

A. Every other week Garbage for Single-family - The base contract includes weekly single-

family garbage collection. As part of the effort to encourage diversion, reduce traffic, and

reduce fuel consumption in line with sustainability goals, Redmond proposes to reduce

collection frequency in the future. Enter the amount of fee reduction per month per

single-family customer to provide every-other-week garbage collection (any container

size).

B. Subscription-based Multifamily and Commercial Compostables Collection - The base

contract offers limited embedded cart-based compostables services to multifamily and

commercial customers and subscription-based detachable container compostables

services. Under this alternative, all compostables services would be subscription-based

and customers would pay a monthly subscription fee for the services. Please provide the

annual decrease in dollars per year to your initial multifamily and commercial annual

gross revenue requirement associated with this alternative, along with monthly customer

fees for cart-based compostables services.

Redmond Solid Waste RFP 10795-23

Final (10/11/23)

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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Solid Waste Services

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See also