Public Safety Mobile Command Vehicle
| Agency: | City of Redmond |
|---|---|
| State: | Washington |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Jan 24, 2024 |
| Due: | Jan 31, 2024 |
| Solicitation No: | RFP 10806-24 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFP 10806-24
|
| Bid Title: |
Public Safety Mobile Command Vehicle
|
| Category: | Bidding & Contracting Opportunities |
| Status: | Open |
|
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Attachment Preview
City of Redmond, Washington
Purchasing Division, M/S: 3NFN
15670 NE 85th Street
PO Box 97010
Redmond, WA 98073-9710
RFP 10806-24
Request for Proposals
Public Safety Mobile Command Vehicle
The City is soliciting proposals from licensed suppliers to provide Redmond Police Department
a Public Safety Mobile Command Vehicle.
Posting Date: January 11, 2024
Questions Deadline: January 22, 2024 at 12:00PM (PST)
Proposals Due: January 26, 2024 at 2:00PM (PST)
The City of Redmond, Washington (the “City”) requests interested parties to submit proposals for the above
referenced Request for Proposals (RFP).
Background
The City of Redmond, WA is a suburb of Seattle and hub for residential and employment growth due to its
strong technology business sector. The City encompasses an area of over 17 square miles and is located
less than 20 miles east of downtown Seattle. The City has three urban growth centers in Downtown,
Overlake, and Marymoor, which are expected to grow significantly in the next 20 years. Today, the City has
about 77,000 residents and 95,000 jobs and by 2030, it is expected to have 78,000 residents and 119,000
jobs. The City is interested in contracting with qualified suppliers to provide a Public Safety Mobile
Command Vehicle.
Scope of Work
The complete Scope of Work for this RFP is included as Attachment A.
Notice regarding site visits:
If your staff visits the site to prepare proposals/reports, please stay on public streets. Do not enter private
property.
RFP 10806-24 – Public Safety Mobile Command Unit
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Licenses and permits:
Vendor is responsible for obtaining any necessary licenses and permits.
Delivery Schedule: Please provide an estimated delivery schedule. Delivery schedule shall be confirmed at
the time of order placement. Work shall be authorized via Purchase Order.
Proposed Timeline
The following table outlines the anticipated schedule for this RFP process. The City reserves the right to
modify or reschedule milestones as necessary.
Item
RFP Announced
Questions Deadline
Proposals Due
Selection of Vendor
Main Task Order Timeframe
Date
January 11, 2024
January 22, 2024, 12:00 PM (PST)
January 26, 2024, 2:00 PM (PST)
February 9, 2024
TBD
Proposals Due Date/Time
2:00PM (local time) on Thursday, January 26, 2024. The City of Redmond – Purchasing Division must
receive proposals no later than said date and time. Proposals received after such time will be returned
unopened.
Proposal Submittal Procedures
City of Redmond now utilizes Docusign for the electronic submittal of bids and proposals. This service is
free of charge for bidders and does not require that a bidder have a DocuSign account to complete the
signature process. Please refer to the instructions shared in the online posting for this RFP on
www.redmond.gov/bids for step-by-step instructions for submitting a proposal.
The City of Redmond must receive electronically submitted proposals no later than said date and time.
Responses received after such time will be returned unopened. By submitting a proposal, respondents
acknowledge their satisfaction as to the size, scope and location of the work to be performed.
Response Requirements & Format
All costs for developing a response to this RFP are the obligation of the respondent and are not
chargeable to the City. The respondent must bear all costs associated with the preparation of the
submittal and of any oral presentation requested by the City. All responses and accompanying
documentation will become property of the City and will not be returned. Proposals may be withdrawn at
any time prior to the published close date, provided notification is received in writing to the below listed
City agent(s). Proposals cannot be withdrawn after the published close date.
Proposals must include all information requested and meet all specifications and requirements outlined
in this RFP. The following submittals must be part of your proposal; if any are not included, your proposal
RFP 10806-24 – Public Safety Mobile Command Unit
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may be judged as non-responsive. A committee will evaluate the submitted proposals. During the
evaluation process, the City reserves the right to request additional information or clarification from firms
responding to this RFP.
A complete response will include:
1) Executive Summary & Overall Approach – Summarize your proposal and include your firm’s
qualifications and contact information. The summary should discuss your overall approach,
understanding of identified work, and your strategy for completing the work.
2) Experience & Capabilities – Describe your level of industry experience and capabilities/expertise in
the proposed services and tools. Identify the individual you propose to assign as principal and any
associate(s).
3) Pricing – Provide pricing for items identified in the scope of work. Any additional expenses that are
to be included as part of your proposal must be separate line items and should include a clear
description.
4) Estimated Delivery Schedule – Include a proposed delivery schedule of the mobile command
vehicle, as identified in the Scope of Work.
5) References and Work Samples – Include a list of references (with contact name and telephone
number) of at least three (3) similar projects completed within the last two years. The City reserves
the right to contact references without prior notification.
6) Product Specifications – Proposals must include Product Specifications, Complete Detailed
Drawing(s), and other Descriptive Matter for the proposed unit.
7) ISO Certification – A copy of ISO Certification. ISO Certification must be for design, fabrication,
integration, upfit, and retrofit of emergency response and commercial specialty vehicles
8) Describe your quality control and quality assurance measures.
9) Warranty Period in months
10) Business Name – Proposals must be made in the official name of the firm or individual under which
business is conducted (showing official business address) and must be signed by a person duly
authorized to legally bind the person, partnership, company, or corporation submitting the
proposal. A corporation must indicate place and date of incorporation.
RFP 10806-24 – Public Safety Mobile Command Unit
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11) Business License – Provide a statement to the effect that you understand and agree to obtain a City
of Redmond business license as a requirement for performing these services. A city business license
application can be found at: http://www.redmond.gov/BusinessLicense. If your place of business is
not located within the City limits, but you or your agents will be physically coming into the City to
conduct business, call on clients, or provide services, you will need a Redmond business license.
12) Valid Time Period – Provide a statement indicating the number of calendar days the proposal shall
be valid (the City’s minimum number of days is 60).
The City of Redmond is an active member of the King County Directors Association (KCDA) and several
other joint purchasing entities and would be eligible to seek access to any and all price considerations,
terms and conditions outlined in master agreements formed by one of these agencies. If a proposal is
based on any of these pricing agreements/arrangements it shall be the responsibility of the bidder to
identify such. It is requested that the City be contacted prior to bid submission if beneficial pricing may be
achieved by the City via access to an existing contract with one of these agencies.
Selection and Award
All interested parties are requested to provide a response containing all required elements herein to the
City by the deadline given. A selection committee will review and evaluate all proposals, with the intention
of selecting a Contractor who provides a proposal that, in the opinion of the City, provides the best value
(receives the highest score, as determined by the evaluation criteria listed below). If the selection
committee so chooses, respondents may be invited for an interview to supplement their submission.
Evaluation Criteria
Proposed Fees/Cost.
Qualifications – show a comprehensive organizational chart (or similar
explanation of team member roles and responsibilities), including summaries
of key team members. Team member qualifications, particularly those of Lead
Contractor, are important.
Relevant Project Experience – demonstrate Contractor/team experience with
relevant projects similar in scope and size. Emphasis is placed on both the
Lead Contractor’s experience and on the number of months/years the same
Contractor team/staff has worked together.
Project Understanding – demonstrate project understanding, including how the
team plans to address challenges unique to this project.
Project Approach – develop a project-specific approach to managing and
delivering this project.
TOTAL
Weight
30
15
25
15
15
100 pts
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During evaluation, the City may consider the following:
• References – history of errors and omissions via reference checks
• Quality of previous performance
• Ability to meet contract deadlines
• Staff availability for the project
• Responsiveness to solicitation requirements
• Compliance with statutes and rules relating to contracts or services
• Strength and stability of the firm
The City reserves the right to reject any or all proposals and to waive any irregularities or information in the
evaluation process. The final decision is at the City’s sole discretion and respondents to this request have
no appeal rights or procedures guaranteed to them.
The City reserves the right to re-evaluate firms who were not originally short-listed at any time before the
determination of a finalist is made. Upon notification of an intent to award, the City reserves the right to
limit the period of contract development to thirty (30) days, after which time project award may be
rescinded. The City has the option not to award a contract at the end of this process.
Terms and Conditions
The City reserves the right to amend terms of this RFP to circulate various addenda, or to withdraw the RFP
at any time, regardless of how much time and effort firms may have spent on their responses. Terms of the
agreement are outlined in this solicitation and include the following documents, which are incorporated
herein by this reference:
• RFP 10806-24
• Attachment A, Scope of Work/Specifications
• Attachment B, City of Redmond Standard Terms and Conditions
Any forthcoming purchase order will be in accordance with City of Redmond Standard Terms and
Conditions (Attachment B) and the requirements of this solicitation. There will be no down payment,
prepayments, or progress payments. No changes or deviations from the terms set forth in this document are
permitted without the prior approval of the City.
Performance Criteria
Contractor shall perform in accordance with the terms and conditions as stated herein and in accordance
with the highest standards and commercial practices. Charges of poor performance/service against the
Contractor shall be documented by the City and submitted to the Contractor for corrective action.
Continued poor performance shall be deemed a breach of City requirements and shall be the cause for
immediate termination of services.
RFP 10806-24 – Public Safety Mobile Command Unit
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For more information, please visit the Publication URL Web page.
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