Project 2639 RFP Engineering Services for Kayak Launches

Agency: Brown County
State: Wisconsin
Type of Government: State & Local
Category:
  • C - Architect and Engineering Services - Construction
  • R - Professional, Administrative and Management Support Services
Posted: Dec 4, 2023
Due: Dec 11, 2023
Solicitation No: Project 2639
Publication URL: To access bid details, please log in.

Project 2639 RFP Engineering Services for Kayak Launches

Project 2639 Attachment 1 Specifications

Project 2639 Attachment 2 Boat Ramp Permit Checklist

Project 2639 Addendum 1 Q & A

Attachment Preview

Engineering Services for Kayak Launches; Project #2639
Request for Proposal (RFP)
For
Brown County
Engineering Services for Kayak Launches
Project # 2636
Publish Date: November 17, 2023
Response Deadline: December 11, 2023
To:
3:00 PM
CST
Brown County Purchasing Department
Table of Contents
Engineering Services for Kayak Launches; Project #2639
Project # 2636 ..................................................................................................................................................................................................1
RFP PROJECT DETAILS ..................................................................................................................................................................................3
1. General ............................................................................................................................................................................... 3
2. Addendums......................................................................................................................................................................... 3
3. RFP Tentative Project Timeline........................................................................................................................................... 3
4. RFP Non-Mandatory Site Visit: ........................................................................................................................................... 3
5. RFP Questions Due: November 30, 2023, at 3:00 PM ........................................................................................................ 3
6. RFP Questions & Answers Publish Date: December 4, 2023, at 3:00 PM........................................................................... 4
7. RFP Due Date & Delivery Address Details: December 11, 2023, at 3:00 PM...................................................................... 4
8. RFP Format & Submission Requirement............................................................................................................................. 5
9. Performance or Applicable Payment Bonds ....................................................................................................................... 5
10. RFP Method of Payment..................................................................................................................................................... 5
11. Financial Verification .......................................................................................................................................................... 5
12. “Piggyback” Clause ............................................................................................................................................................. 5
13. Other................................................................................................................................................................................... 5
14. RFP Attachments ................................................................................................................................................................ 6
ATTACHMENT A: RFP SCOPE OF WORK, SPECIFICATIONS & REQUIREMENTS ..................................................................................................... 7
ATTACHMENT C: RFP COST SHEET .......................................................................................................................................................................9
ATTACHMENT D: RFP REFERENCE DATA SHEET ............................................................................................................................................... 11
ATTACHMENT E: RFP DESIGNATION OF CONFIDENTIAL & PROPRIETARY INFORMATION ............................................................................... 12
ATTACHMENT F: RFP ADDENDUM(S) ACKNOWLEDGEMENT............................................................................................................................. 13
ATTACHMENT G: RFP APPEALS ...................................................................................................................................................................... 14
ATTACHMENT H: CONTRACT INSURANCE REQUIREMENTS................................................................................................................................. 15
ATTACHMENT I: PROFESSIONAL CONTRACT FOR SERVICE TEMPLATE ........................................................................................................... 17
SIGNATURE PAGE ................................................................................................................................................................................................ 27
Engineering Services for Kayak Launches; Project #2639
RFP PROJECT DETAILS
1. General
Brown County is issuing a Request for Proposals (RFP) to iden�fy engineering firms who would be interested in providing
engineering services for kayak launches. All vendors are responsible for any addendums issued for this project.
2. Addendums
DemandStar Website: When an open project is posted, addendum notification will automatically be sent if potential
vendors are registered and have downloaded the project details.
REGISTER at NO CHARGE at www.demandstar.com
Brown County Website: When an open project is posted, Brown County is not able to track who downloads project
information off our website. Vendors who download project information must monitor our website for any addendums
that may be issued.
All projects are posted on the County website. Not all projects are posted on the DemandStar website.
3. RFP Tentative Project Timeline
Please Note: These dates are for planning purposes. They represent the County’s desired timeline for implementing this
project. Any revision to the Due Date for submission of project will be made by addendum. All other dates may be
adjusted without notice, as needs and circumstances dictate
RFP Published
RFP Non-Mandatory Site Visit
RFP Questions Due
RFP Questions & Answers Published
RFP Responses Due from Vendors
Preliminary RFP review to address potential budget issues
Selection Team Kickoff Meeting
Preliminary Scoring from proposal review
Reference Check if required by
Consensus Scoring Meeting
Send out Thank You & Intent to Award Letters by
Contract Negotiations / Complete Contract Signing by
Desired contract completion date
Date
November 17, 2023
No Site Visit
November 30, 2023
December 4, 2023
December 11, 2023
December 12, 2023
December 13, 2023
December 19, 2023
December 27, 2023
January 3, 2024
January 5, 2024
January 15, 2024
March 31, 2024
Time
(CST)
4. RFP Non-Mandatory Site Visit:
RFP Site visits are based on the date & time listed in the Tentative Project Time Line above
Potential Vendors meet:
Site Visit conducted by:
Site Visit contact phone number for
questions:
5. RFP Questions Due: November 30, 2023, at 3:00 PM
Questions-All questions related to this project must be in writing and received by the Brown County Purchasing
Department, no later than the due date.
Questions can be delivered via e-mail to: bcpurchasing@browncountywi.gov
Questions MUST be clearly marked in the subject line: “Questions for Project # 2639
Engineering Services for Kayak Launches; Project #2639
6. RFP Questions & Answers Publish Date: December 4, 2023, at 3:00 PM
Answers - If any questions are received, answers to all written questions will be issued in the form of an addendum.
Answers will be published on the Brown County website at: www.browncountywi.gov > Departments > Purchasing >
Open Projects
AND on the Demand Star Onvia website at: www.demandstar.com
It is the responsibility of all interested vendors to access the web site(s) for project information. Calls for assistance with
the web site can be made to (920) 448-4040.
7. RFP Due Date & Delivery Address Details: December 11, 2023, at 3:00 PM
Responses are due to Brown County Purchasing no later than the Due Date. Prospective vendors can submit proposals via
email, hand deliver or by mail via DHL, FedEx, UPS, USPS, etc. as outlined below:
Emailed proposal must include the following items:
Be clearly marked in the subject line with perspective project #2639
Include 2 separate electronic files:
One file named proposal to include proposal excluding any pricing details.
The other file named ‘pricing’ to include the completed Attachment C: RFP Cost Sheet.
Be received, dated & time stamped by the due date and received at the following address:
o bcpurchasing@browncountywi.gov
A courtesy email response will be generated after due date for receipt of all proposals.
Hand delivered or mailed proposal must include the following items:
Be clearly marked with project #2639 on the outside of the sealed envelope or box in the lower left hand corner.
Along with the proposal include one flash drive (no CD’s) containing the 2 files as follows:
One file named proposal to include proposal excluding pricing details.
The other file named ‘pricing’ and includes the completed Attachment C: RFP Cost Sheet.
Be received, dated & time stamped by the due date and received at the following address:
Delivery Address for DHL, FedEx, Hand
Delivery, UPS, etc.
Brown County Clerk
Project 2639
305 E. Walnut St. Room 120
Green Bay, WI 54301
Delivery Address for Mail, USPS
Brown County Purchasing Department
Project 2639
305 E. Walnut St. 5th Floor
Green Bay, WI 54301
Note: It shall be the responsibility of the sender to ensure proposals arrive by the required due date and time. Any
information received after the due date and time will be rejected. When hand delivering project; prospective vendors are
encouraged to verify the time on the atomic clock as this is the official time used for the receiving of all information. Time
discrepancies between wall clocks, watches, cell phones, etc. will not be honored. Please make sure the outside package is
clearly labeled with the project number and description of the project when mailing proposals via a 3rd party delivery service.
This ensures the proposal can be applied to the appropriate project.
Engineering Services for Kayak Launches; Project #2639
8. RFP Format & Submission Requirement
Any deviation from these requirements may result in the document submission to be considered non-responsive, thus
eliminating the vendor from consideration. The document submission shall include the following attachments:
RFP SCOPE OF WORK & SPECIFICATIONS (Attachment A) - Provide specific procedures and explanations to each
requirement in your document submission.
RFP COST SHEET (Attachment C) - Provide attachment listing your price with your document submission in a
separate sealed envelope or separate file if submitted via email.
RFP REFERENCE DATA SHEET (Attachment D) – Provide attachment with three (3) to five (5) references with your
document submission.
RFP DESIGNATION OF CONFIDENTIAL & PROPRIETARY INFORMATION (Attachment E) – Provide attachment if any of part of
your proposal includes proprietary and confidential information which qualifies as a trade secret, as provided in s.
19.36(5) Wis. Stats., or is otherwise material that can be kept confidential under the Wisconsin Open Records
Law. Prices always become public information when quotes/bids/proposals are opened, and therefore cannot be
kept confidential.
RFP ADDENDUM(S) ACKNOWLEDGEMENT (Attachment F) - If Addendum(s) exist for this project, please sign and date
the attachment and provide with your document submission.
9. Performance or Applicable Payment Bonds
Bonds are not required for this project.
10. RFP Method of Payment
Monthly progress invoicing is acceptable.
Prior to first formal billing please submit a draft of your proposed invoice format for review and approval by Brown
County and OR.
Payment Terms: Payments may apply as noted in Wisconsin Statute 66.0135. If milestone payments are appropriate they
will be defined in the contract. Vendors are strongly encouraged to accept P-Card payments.
11. Financial Verification
Vendor verification prior to award: Vendor’s financial solvency may be verified through financial background checks via
Dun & Bradstreet or other means (i.e. Wisconsin Circuit Court Access, UCC) prior to contract award. Brown County
reserves the right to reject RFBs/RFQs/RFPs based on information obtained through these background checks if it’s
deemed to be in the best interest of the County.
12. “Piggyback” Clause
Common purchasing practices in government include cooperative or “piggyback” purchasing among various units of
government or municipalities. This contract will be extended, with the authorization of the vendor, to other units of
government or municipalities at the same prices and/or discounts and terms and conditions. If another unit of
government or municipality decides to use this contract, the vendor must deal directly with the respective unit of
government or municipality concerning the placement of orders, issuance of the purchase orders, contractual disputes,
invoicing and payment. Brown County acts only as the “Contracting Agent” for those public agencies.
13. Other
1. Cancelled Project Records: Brown County reserves the right to not disclose records of cancelled project to ensure
open and fair competition of future solicitations.
2. Laws: All services shall conform to all applicable industry, Federal, State and Local Laws, Codes, Ordinances, OSHA
requirements and Standards.
3. License: Vendors performing work are required to have the necessary professional licenses for the state for which the
work is to be done. All applicable licenses must be current on the day of Contract execution and throughout the
length of the project.
4. Project Manager: Vendor shall provide a Project Manager who will act as a single point of contact for Brown County.
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
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