Project 2642 RFB Fencing for Lake Largo Community Garden

Agency:	Brown County
State:	Wisconsin
Type of Government:	State & Local
Category:	56 - Construction and Building Materials Y - Construction of Structures and Facilities
Posted:	Feb 14, 2024
Due:	Feb 21, 2024
Solicitation No:	Project 2642
Publication URL:	To access bid details, please log in.

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Fencing for Lake Largo Community Garden, Brown County Project #2642

LEGAL NOTICE

Brown County is accepting bids for a fencing project in Green Bay WI. A non-mandatory pre-bid site visit is scheduled

for Wednesday, February 14, 2023, at 10:00am CST. Specifications are available on-line at: www.browncountywi.gov

Departments > Purchasing > Open Projects > Project 2642 and DemandStar at: www.demandstar.com

All vendors are responsible for addendums. Bids are to be sent to the Brown County Clerk no later than 11:00 am CST

on Wednesday, February 21, 2024. Submit in a sealed envelope marked “Project 2642”. A public bid opening (no in-

person) will be conducted via WebEx. Call-in information will be provided via addendum. Brown County reserves the

right to accept or reject any or all bids and to waive any informality in bids. Late receipts, e-mails and facsimiles will not

be accepted. Contact the Purchasing Office at 920-448-4049 if assistance is required.

Published by Authority of

UW Extension

By Patrick W. Moynihan, Jr.

Brown County Clerk

Fencing for Lake Largo Community Garden, Brown County Project #2642

Request for Bid (RFB)

(Public Works Project Over $25,000)

For

Brown County

Fencing for Lake Largo Community Garden

Project # 2642

Published Date: February 5, 2024

Bidder’s Proof of Responsibility Form February 16,

Deadline (only required from the

2024

contractor submitting the bid) must be

emailed prior to bid opening to:

bcpurchasing@browncountywi.gov

11:00 Local Time

CST

Failure to provide by required date will

result in the automatic rejection of submitted

bid. Even if you have recently submitted this

form on a previous project, submittal is

required for every project requesting the

form.

Bid Response Deadline: February 21,

2024

To:

Brown County Clerk

11:00 Local Time

CST

Fencing for Lake Largo Community Garden, Brown County Project #2642

Table of Contents

LEGAL NOTICE .................................................................................................................................................................................................. 1

Fencing for Lake Largo Community Garden.......................................................................................................................................... 2

Project # 2642 .................................................................................................................................................................................................. 2

RFB PROJECT DETAILS .................................................................................................................................................................................. 4

1. General ............................................................................................................................................................................... 4

2. Addendums......................................................................................................................................................................... 4

3. RFB Tentative Project Timeline........................................................................................................................................... 4

4. RFB Non-Mandatory Pre-bid Site Visit: February 14, 2024, at 10:00am ............................................................................ 4

5. RFB Questions Due: February 15, 2023, by 3:00pm ........................................................................................................... 4

6. RFB Questions & Answers Published Date: February 16, 2024, by 3:00pm ....................................................................... 5

7. RFB Due Date & Delivery Address Details: February 21, 2023, by 11:00am ...................................................................... 5

8. RFB Selection Criteria ......................................................................................................................................................... 5

9. Award Notification.............................................................................................................................................................. 6

10. RFB Format & Submission Requirement............................................................................................................................. 6

11. Bond Requirements for this Project ................................................................................................................................... 6

12. RFB Method of Payment..................................................................................................................................................... 6

13. Financial Verification .......................................................................................................................................................... 7

14. Other................................................................................................................................................................................... 7

15. RFB Attachments ................................................................................................................................................................ 7

Attachment A: RFB Scope of Work, Specifications / Drawings....................................................................................................... 8

Attachment B: RFB Cost Sheet ................................................................................................................................................................. 10

Attachment C: RFB Addendum Acknowledgement ......................................................................................................................... 12

Attachment D: RFB Appeals ..................................................................................................................................................................... 13

Attachment E: Contract Insurance Requirements ........................................................................................................................... 14

Attachment F: BIDDER’S CERTIFICATE ................................................................................................................................................ 16

Attachment G: BIDDER’S PROOF OF RESPONSIBILITY ................................................................................................................... 17

Attachment H: NON-Professional Standard Contract Template ................................................................................................ 20

Signature Page .............................................................................................................................................................................................. 27

Fencing for Lake Largo Community Garden, Brown County Project #2642

RFB PROJECT DETAILS

1. General

It is the intent of Brown County to contract with a contractor/vendor, hereafter referred to as the “Contractor” for a fencing

project. All contractors are responsible for any addendums issued for this project. County retains the right to award multiple

contracts on this project.

2. Addendums

DemandStar Website: When an open project is posted, addendum notification will automatically be sent if potential vendors

are registered and have downloaded the project details.

Brown County Website: When an open project is posted, Brown County is not able to track who downloads project

information off our website. Vendors who download project information must monitor our website for any addendums that

may be issued.

All projects are posted on the County website. Not all projects are posted on the DemandStar website.

3. RFB Tentative Project Timeline

RFB Published

RFB Public Notice Advertised

RFB Non-Mandatory Pre-bid Meeting

RFB Questions Due

RFB Questions & Answers Published

Bidder’s Proof of Responsibility Form

Must be emailed to bcpurchasing@browncountywi.gov

RFB Responses Due from Vendors via mail or hand

delivery and including Bidder’s Certificate Form

PD&T Committee Pre-Approval to Contract

County Board Approval to Contract

Send out Thank You & Intent to Award Letters by

Obtain all required signatures on Contract by

Date

February 5, 2024

February 5 & 12, 2024

February 14, 2024

February 15, 2024

February 16, 2024

February 16, 2024 (Due

at least 5 days before

RFB Responses are due)

February 21, 2024

February 27, 2024

March 20, 2024

March 22, 2024

April 5, 2024

Time

(CST)

10:00 AM

3:00 PM

11:00 AM

4. RFB Non-Mandatory Pre-bid Site Visit: February 14, 2024, at 10:00am

Site visits are based on the date & time listed in the Tentative Project Time Line above

Contractors meet at

Near intersection of Lake Largo Drive and Largo Ridge Drive, Green

Bay, WI 54311

Site Visit conducted by:

Rachel Quintas

Site Visit contact phone number for

920-391-4660

questions:

5. RFB Questions Due: February 15, 2023, by 3:00pm

Questions-All questions related to this RFB must be in writing and received by the Brown County Purchasing Department, no

later than the due date.

• Questions can be delivered via email to: bcpurchasing@browncountywi.gov

• Questions MUST be clearly marked in the subject line: “Questions for Project # 2642”

MAILED, PHONE CALL AND FAXED QUESTIONS WILL NOT BE ACCEPTED

Fencing for Lake Largo Community Garden, Brown County Project #2642

6. RFB Questions & Answers Published Date: February 16, 2024, by 3:00pm

Answers - If any questions are received; answers to all written questions will be issued in the form of an addendum.

• Answers will be published on the Brown County website at: www.browncountywi.gov > Departments > Purchasing >

Open Projects

• AND on the DemandStar website at: www.demandstar.co

It is the responsibility of all interested vendors to access the website(s) for project information. Calls for assistance with the

website can be made to (920) 448-4040.

7. RFB Due Date & Delivery Address Details: February 21, 2023, by 11:00am

Responses are due to Brown County Clerk no later than the Due Date.

Prospective vendors can submit Project Information by Hand Delivery, DHL, FedEx, Mail, UPS, USPS, etc.

IMPORTANT: Hand delivery of bids is accepted. Bid opening will be conducted via

WebEx. No in-person bid opening.

Hard copy project information:

• Must be in Sealed envelope

• Must be clearly marked with perspective project #2642 on the outside of the sealed envelope in the lower left-hand

corner

• Must be received, dated & time stamped by the due date

• Refer to section 10 for format and submission requirements

Project Requirements:

• No fax or email bid accepted

• No bid may be withdrawn for ninety (90) days

• Pricing is to remain firm for a minimum of ninety (90) days

Bid opening will be via WebEx (no in-person bid opening). An addendum will be issued providing the

required call-in information

Delivery Address for Hand Delivered, DHL,

FedEx, Mail, UPS, USPS, etc.

Brown County Clerk

Project 2642

305 E. Walnut St. Room 120

Green Bay, WI 54301

Note: It shall be the responsibility of the sender to ensure bids arrive by the required due date and time. Any information

received after the due date and time will be rejected. When hand delivering project; prospective vendors are encouraged to

verify the time on the atomic clock as this is the official time used for the receiving of all information. Time discrepancies

between wall clocks, watches, cell phones, etc. will not be honored.

Please make sure the outside package is clearly labeled with the project number and description of the project when mailing

bids via a 3rd party delivery service. This ensures the bid can be applied to the appropriate project.

8. RFB Selection Criteria

Selection will be based on qualified, responsible, and responsive bidder with lowest price.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Project 2642 RFB Fencing for Lake Largo Community Garden

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