Project 2644 RFB Central Library HVAC Replacement

Agency:	Brown County
State:	Wisconsin
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Posted:	Jan 3, 2024
Due:	Jan 16, 2024
Solicitation No:	Project 2644
Publication URL:	To access bid details, please log in.

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Central Library HVAC Replacement, Brown County Project #2644

LEGAL NOTICE

Brown County is accepting bids for an HVAC replacement project at the Central Library located in Green Bay, WI. A

mandatory pre-bid site visit is scheduled for Wednesday, January 3, 2024, at 9:00am CST. Specifications are available

on-line at: www.browncountywi.gov Departments > Purchasing > Open Projects > Project 2644 and DemandStar at:

www.demandstar.com

All vendors are responsible for addendums. Bids are to be sent to the Brown County Clerk no later than 11:00 am CST

on Tuesday, January 16, 2023. Submit in a sealed envelope marked “Project 2644”. A public bid opening (no in-person)

will be conducted via WebEx. Call-in information will be provided via addendum. Brown County reserves the right to

accept or reject any or all bids and to waive any informality in bids. Late receipts, e-mails and facsimiles will not be

accepted. Contact the Purchasing Office at 920-448-4049 if assistance is required.

Published by Authority of

Library

By Patrick W. Moynihan, Jr.

Brown County Clerk

Central Library HVAC Replacement, Brown County Project #2644

Request for Bid (RFB)

(Public Works Project Over $25,000)

For

Brown County

Central Library HVAC Replacement

Project # 2644

Published Date: December 20, 2023

Bidder’s Proof of Responsibility Form January 11,

Deadline (only required from the

2024

contractor submitting the bid) must be

emailed prior to bid opening to:

bcpurchasing@browncountywi.gov

Failure to provide by required date will

result in the automatic rejection of submitted

bid. Even if you have recently submitted this

form on a previous project, submittal is

required for every project requesting the

form.

Bid Response Deadline: January 16,

2024

11:00 Local Time

CST

11:00 Local Time

CST

To: Brown County Clerk

Central Library HVAC Replacement, Brown County Project #2644

Table of Contents

LEGAL NOTICE .................................................................................................................................................................................................. 1

Central Library HVAC Replacement ......................................................................................................................................................... 2

Project # 2644 .................................................................................................................................................................................................. 2

RFB PROJECT DETAILS .................................................................................................................................................................................. 4

1. General ............................................................................................................................................................................... 4

2. Addendums......................................................................................................................................................................... 4

3. RFB Tentative Project Timeline........................................................................................................................................... 4

4. RFB Mandatory Pre-bid Site Visit: January 3, 2024, at 9:00am .......................................................................................... 4

5. RFB Questions Due: January 5, 2024, by 3:00pm ............................................................................................................... 4

6. RFB Questions & Answers Published Date: January 9, 2024, by 3:00pm ........................................................................... 5

7. RFB Due Date & Delivery Address Details: January 16, 2024, by 11:00am......................................................................... 5

8. RFB Selection Criteria ......................................................................................................................................................... 5

9. Award Notification.............................................................................................................................................................. 5

10. RFB Format & Submission Requirement............................................................................................................................. 6

11. Bond Requirements for this Project ................................................................................................................................... 6

12. RFB Method of Payment..................................................................................................................................................... 6

13. Financial Verification .......................................................................................................................................................... 7

14. Other................................................................................................................................................................................... 7

15. RFB Attachments ................................................................................................................................................................ 7

Attachment A: RFB Scope of Work, Specifications / Drawings....................................................................................................... 8

Attachment B: RFB Cost Sheet .................................................................................................................................................................... 9

Attachment C: RFB Addendum Acknowledgement ......................................................................................................................... 11

Attachment D: RFB Appeals ..................................................................................................................................................................... 12

Attachment E: Contract Insurance Requirements ........................................................................................................................... 13

Attachment F: BIDDER’S CERTIFICATE ................................................................................................................................................ 15

Attachment G: BIDDER’S PROOF OF RESPONSIBILITY ................................................................................................................... 16

Attachment H: NON-Professional Standard Contract Template ................................................................................................ 19

Signature Page .............................................................................................................................................................................................. 26

Central Library HVAC Replacement, Brown County Project #2644

RFB PROJECT DETAILS

1. General

It is the intent of Brown County to contract with a contractor/vendor, hereafter referred to as the “Contractor” for a HVAC

replacement project. All contractors are responsible for any addendums issued for this project.

2. Addendums

DemandStar Website: When an open project is posted, addendum notification will automatically be sent if potential vendors

are registered and have downloaded the project details.

Brown County Website: When an open project is posted, Brown County is not able to track who downloads project

information off our website. Vendors who download project information must monitor our website for any addendums that

may be issued.

All projects are posted on the County website. Not all projects are posted on the DemandStar website.

3. RFB Tentative Project Timeline

RFB Published

RFB Public Notice Advertised

RFB Mandatory Pre-bid Meeting

RFB Questions Due

RFB Questions & Answers Published

Bidder’s Proof of Responsibility Form

Must be emailed to bcpurchasing@browncountywi.gov

RFB Responses Due from Vendors via mail

Including Bidder’s Certificate Form

Ed & Rec Committee Pre-Approval to Contract

County Board Approval to Contract

Send out Thank You & Intent to Award Letters by

Obtain all required signatures on Contract by

Date

December 20, 2023

December 20 & 27, 2023

January 3, 2024

January 5, 2024

January 9, 2024

January 11, 2024 (Due at

least 5 days before RFB

Responses are due)

January 16, 2024

February 7, 2024

February 21, 2024

March 8, 2024

Time

(CST)

9:00 AM

3:00 PM

11:00 AM

4. RFB Mandatory Pre-bid Site Visit: January 3, 2024, at 9:00am

Site visits are based on the date & time listed in the Tentative Project Time Line above

Contractors meet at

Main entrance to the library located at 515 Pine Street, Green Bay,

WI 54301

Site Visit conducted by:

Curt Beyler

Site Visit contact phone number for

920-448-5849

questions:

5. RFB Questions Due: January 5, 2024, by 3:00pm

Questions-All questions related to this RFB must be in writing and received by the Brown County Purchasing Department, no

later than the due date.

• Questions can be delivered via email to: bcpurchasing@browncountywi.gov

• Questions MUST be clearly marked in the subject line: “Questions for Project #2644”

MAILED, PHONE CALL AND FAXED QUESTIONS WILL NOT BE ACCEPTED

Central Library HVAC Replacement, Brown County Project #2644

6. RFB Questions & Answers Published Date: January 9, 2024, by 3:00pm

Answers - If any questions are received; answers to all written questions will be issued in the form of an addendum.

• Answers will be published on the Brown County website at: www.browncountywi.gov > Departments > Purchasing >

Open Projects

• AND on the DemandStar website at: www.demandstar.co

It is the responsibility of all interested vendors to access the website(s) for project information. Calls for assistance with the

website can be made to (920) 448-4040.

7. RFB Due Date & Delivery Address Details: January 16, 2024, by 11:00am

Responses are due to Brown County Clerk no later than the Due Date.

Prospective vendors can submit Project Information by Hand Delivery, DHL, FedEx, Mail, UPS, USPS, etc.

IMPORTANT: Hand delivery of bids is accepted. Bid opening will be conducted via

WebEx. No in-person bid opening.

Hard copy project information:

• Must be in Sealed envelope

• Must be clearly marked with perspective project #2644 on the outside of the sealed envelope in the lower left-hand

corner

• Must be received, dated & time stamped by the due date

• Refer to section #10 for format and submission requirements

Project Requirements:

• No fax or email bid accepted

• No bid may be withdrawn for ninety (90) days

• Pricing is to remain firm for a minimum of ninety (90) days

Bid opening will be via WebEx (no in-person bid opening). An addendum will be issued providing the

required call-in information

Delivery Address for Hand Delivered, DHL,

FedEx, Mail, UPS, USPS, etc.

Brown County Clerk

Project 2644

305 E. Walnut St. Room 120

Green Bay, WI 54301

Note: It shall be the responsibility of the sender to ensure bids arrive by the required due date and time. Any information

received after the due date and time will be rejected. When hand delivering project; prospective vendors are encouraged to

verify the time on the atomic clock as this is the official time used for the receiving of all information. Time discrepancies

between wall clocks, watches, cell phones, etc. will not be honored.

Please make sure the outside package is clearly labeled with the project number and description of the project when mailing

bids via a 3rd party delivery service. This ensures the bid can be applied to the appropriate project.

8. RFB Selection Criteria

Selection will be based on qualified, responsible, and responsive bidder with lowest price.

9. Award Notification

Intent to Award or Thank You letters will be sent via email to all vendors submitting responses.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Project 2644 RFB Central Library HVAC Replacement

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