Project 2655 RFB AC Unit for Golf Course Clubhouse
| Agency: | Brown County |
|---|---|
| State: | Wisconsin |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Feb 29, 2024 |
| Due: | Mar 21, 2024 |
| Solicitation No: | Project 2655 |
| Publication URL: | To access bid details, please log in. |
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AC Cooling Unit for Golf Course Club House, Brown County Project #2655
LEGAL NOTICE
Brown County is accepting bids for an a/c cooling unit replacement at the Golf Course Club House located in Hobart, WI.
A mandatory pre-bid site visit is scheduled for Tuesday, March 12, 2024, at 9:00am CDT. Specifications are available on-
line at: www.browncountywi.gov Departments > Purchasing > Open Projects > Project 2655 and DemandStar at:
www.demandstar.com
All vendors are responsible for addendums. Bids are to be sent to the Brown County Clerk no later than 11:00 am CDT
on Thursday, March 21, 2024. Submit in a sealed envelope marked “Project 2655”. A public bid opening (no in-person)
will be conducted via WebEx. Call-in information will be provided via addendum. Brown County reserves the right to
accept or reject any or all bids and to waive any informality in bids. Late receipts, e-mails and facsimiles will not be
accepted. Contact the Purchasing Office at 920-448-4049 if assistance is required.
Published by Authority of
Golf Course
By Patrick W. Moynihan, Jr.
Brown County Clerk
AC Cooling Unit for Golf Course Club House, Brown County Project #2655
Request for Bid (RFB)
(Public Works Project Over $25,000)
For
Brown County
A/C Cooling Unit for Golf Course Club House
Project # 2655
Published Date: March 1, 2024
Bidder’s Proof of Responsibility Form March 16, 2024
Deadline (only required from the
contractor submitting the bid) must be
emailed prior to bid opening to:
bcpurchasing@browncountywi.gov
11:00 Local Time
AM
CDT
Failure to provide by required date will
result in the automatic rejection of submitted
bid. Even if you have recently submitted this
form on a previous project, submittal is
required for every project requesting the
form.
Bid Response Deadline: March 21, 2024
To:
Brown County Clerk
11:00
AM
Local Time
CDT
AC Cooling Unit for Golf Course Club House, Brown County Project #2655
Table of Contents
LEGAL NOTICE .................................................................................................................................................................................................. 1
A/C Cooling Unit for Golf Course Club House........................................................................................................................................ 2
Project # 2655 .................................................................................................................................................................................................. 2
RFB PROJECT DETAILS .................................................................................................................................................................................. 4
1. General ............................................................................................................................................................................... 4
2. Addendums......................................................................................................................................................................... 4
3. RFB Tentative Project Timeline........................................................................................................................................... 4
4. RFB Mandatory Pre-bid Site Visit: March 12, 2024, at 9:00am .......................................................................................... 4
5. RFB Questions Due: March 14, 2023, by 3:00pm ............................................................................................................... 4
6. RFB Questions & Answers Published Date: March 18, 2024, by 3:00pm ........................................................................... 5
7. RFB Due Date & Delivery Address Details: March 21, 2023, by 11:00am .......................................................................... 5
8. RFB Selection Criteria ......................................................................................................................................................... 5
9. Award Notification.............................................................................................................................................................. 6
10. RFB Format & Submission Requirement............................................................................................................................. 6
11. Bond Requirements for this Project ................................................................................................................................... 6
12. RFB Method of Payment..................................................................................................................................................... 6
13. Financial Verification .......................................................................................................................................................... 7
14. Other................................................................................................................................................................................... 7
15. RFB Attachments ................................................................................................................................................................ 7
Attachment A: RFB Scope of Work, Specifications / Drawings....................................................................................................... 8
Attachment B: RFB Cost Sheet .................................................................................................................................................................... 9
Attachment C: RFB Addendum Acknowledgement ......................................................................................................................... 11
Attachment D: RFB Appeals ..................................................................................................................................................................... 12
Attachment E: Contract Insurance Requirements ........................................................................................................................... 13
Attachment F: BIDDER’S CERTIFICATE ................................................................................................................................................ 15
Attachment G: BIDDER’S PROOF OF RESPONSIBILITY ................................................................................................................... 16
Attachment H: NON-Professional Standard Contract Template ................................................................................................ 19
Signature Page .............................................................................................................................................................................................. 26
AC Cooling Unit for Golf Course Club House, Brown County Project #2655
RFB PROJECT DETAILS
1. General
It is the intent of Brown County to contract with a contractor/vendor, hereafter referred to as the “Contractor” for an a/c
replacement project. All contractors are responsible for any addendums issued for this project. County retains the right to
award multiple contracts on this project.
2. Addendums
DemandStar Website: When an open project is posted, addendum notification will automatically be sent if potential vendors
are registered and have downloaded the project details.
REGISTER at NO CHARGE at www.demandstar.com
Brown County Website: When an open project is posted, Brown County is not able to track who downloads project
information off our website. Vendors who download project information must monitor our website for any addendums that
may be issued.
All projects are posted on the County website. Not all projects are posted on the DemandStar website.
3. RFB Tentative Project Timeline
RFB Published
RFB Public Notice Advertised
RFB Mandatory Pre-bid Meeting
RFB Questions Due
RFB Questions & Answers Published
Bidder’s Proof of Responsibility Form
Must be emailed to bcpurchasing@browncountywi.gov
RFB Responses Due from Vendors via mail or hand
delivery and including Bidder’s Certificate Form
Ed & Rec Committee Pre-Approval to Contract
County Board Approval to Contract
Send out Thank You & Intent to Award Letters by
Obtain all required signatures on Contract by
Date
March 1, 2024
March 1 & 8, 2024
March 12, 2024
March 14, 2024
March 18, 2024
March 16, 2024 (Due at
least 5 days before RFB
Responses are due)
March 21, 2024
April 3, 2024
April 17, 2024
April 19, 2024
April 30, 2024
Time
(CDT)
9:00 AM
3:00 PM
3:00 PM
11:00 AM
11:00 AM
4. RFB Mandatory Pre-bid Site Visit: March 12, 2024, at 9:00am
Site visits are based on the date & time listed in the Tentative Project Time Line above
Contractors meet at
Brown County Golf Course Club House, 897 Riverdale Drive, Hobart,
WI 54155
Site Visit conducted by:
Scott Anthes
Site Visit contact phone number for
920-497-7819
questions:
5. RFB Questions Due: March 14, 2023, by 3:00pm
Questions-All questions related to this RFB must be in writing and received by the Brown County Purchasing Department, no
later than the due date.
• Questions can be delivered via email to: bcpurchasing@browncountywi.gov
• Questions MUST be clearly marked in the subject line: “Questions for Project # 2655”
MAILED, PHONE CALL AND FAXED QUESTIONS WILL NOT BE ACCEPTED
AC Cooling Unit for Golf Course Club House, Brown County Project #2655
6. RFB Questions & Answers Published Date: March 18, 2024, by 3:00pm
Answers - If any questions are received; answers to all written questions will be issued in the form of an addendum.
• Answers will be published on the Brown County website at: www.browncountywi.gov > Departments > Purchasing >
Open Projects
• AND on the DemandStar website at: www.demandstar.co
It is the responsibility of all interested vendors to access the website(s) for project information. Calls for assistance with the
website can be made to (920) 448-4040.
7. RFB Due Date & Delivery Address Details: March 21, 2023, by 11:00am
Responses are due to Brown County Clerk no later than the Due Date.
Prospective vendors can submit Project Information by Hand Delivery, DHL, FedEx, Mail, UPS, USPS, etc.
IMPORTANT: Hand delivery of bids is accepted. Bid opening will be conducted via
WebEx. No in-person bid opening.
Hard copy project information:
• Must be in Sealed envelope
• Must be clearly marked with perspective project #2655 on the outside of the sealed envelope in the lower left-hand
corner
• Must be received, dated & time stamped by the due date
• Refer to section 10 for format and submission requirements
Project Requirements:
• No fax or email bid accepted
• No bid may be withdrawn for ninety (90) days
• Pricing is to remain firm for a minimum of ninety (90) days
Bid opening will be via WebEx (no in-person bid opening). An addendum will be issued providing the
required call-in information
Delivery Address for Hand Delivered, DHL,
FedEx, Mail, UPS, USPS, etc.
Brown County Clerk
Project 2655
305 E. Walnut St. Room 120
Green Bay, WI 54301
Note: It shall be the responsibility of the sender to ensure bids arrive by the required due date and time. Any information
received after the due date and time will be rejected. When hand delivering project; prospective vendors are encouraged to
verify the time on the atomic clock as this is the official time used for the receiving of all information. Time discrepancies
between wall clocks, watches, cell phones, etc. will not be honored.
Please make sure the outside package is clearly labeled with the project number and description of the project when mailing
bids via a 3rd party delivery service. This ensures the bid can be applied to the appropriate project.
8. RFB Selection Criteria
Selection will be based on qualified, responsible, and responsive bidder with lowest price.
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only as a convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.