Description Document Management System Solution

Agency:	State Government of Illinois
State:	Illinois
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services
Posted:	Mar 12, 2024
Due:	Apr 5, 2024
Solicitation No:	Bid Solicitation # 24-350SOS-ITSOS-B-42096
Publication URL:	To access bid details, please log in.

Header Information

Bid Number:

24-350SOS-ITSOS-B-42096

Description:

Document Management System Solution

Bid Opening Date:

04/05/2024 02:00:00 PM

Purchaser:

Katherine Tople

Organization:

SOS - Secretary of State

Department:

ITSOS350 - Information Technology

Location:

AB001 - Information Technology

Fiscal Year:

Type Code:

15 - Request for Proposal (RFP)

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date
:

03/08/2024 01:16:03 PM

Info Contact:

Katherine Tople ktople@ilsos.gov

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:
Bulletin Desc:	ILSOS is seeking proposals from Offerors for a commercially available off-the-shelf Document Management System (DMS) software to collect, store, organize, and publish documents. The DMS software must meet all mandatory requirements specified in the RFP. The software should come with all necessary licenses for full operational use within ILSOS. See the attached RFP for additional details.

Ship-to Address:

Illinois Secretary of State
501 South 2nd Street
116 Howlett Building
Springfield, IL 62756
US
Email: ktople@ilsos.gov
Phone: (217)782-7198

Bill-to Address:

Illinois Secretary of State
501 South 2nd Street
116 Howlett Building
Springfield, IL 62756
US
Email: ktople@ilsos.gov
Phone: (217)782-7198

Print Format:

Bid Print

File Attachments:

ILSOS BEP Utilization Plan for Document Management System Solution B-42096.docx
IL SOS RFP Document Management System Solution.docx
Attachment A Mandatory Qualifications~1.xlsx
Attachment B Desirable Specifications~1.xlsx

Form Attachments:

Required Quote Attachments


Desired Attachment Name:	Attachment A Mandatory Qualifications	Description:	Attachment A Mandatory Qualifications
Desired Attachment Name:	Attachment B Desirable Specifications	Description:	Attachment B Desirable Specifications
Desired Attachment Name:	Pricing	Description:	Pricing
Desired Attachment Name:	Offeror's Proposal Solutions to Meet the State's Needs	Description:	Offeror's Proposal Solutions to Meet the State's Needs
Desired Attachment Name:	Vendor Disclosures	Description:	Vendor Disclosure Forms or Vendor Disclosures with Active IPG Registration
Desired Attachment Name:	BEP Utilization Plan	Description:	BEP Utilization Plan

SPO Name:

Dave Littrell

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Yes

If yes, BEP Goal Percentage:

3.00000

If yes, VBP Goal Percentage:

0.00000

Link to Original Contract :

Item Information

Item # 1:

(

958

-
82

)

Installation Services - one time cost

NIGP Code:

958-82
Records Management Services, Including Document Management Services and Technology Integration

Qty

Unit Cost

UOM

Total Discount Amt.

Tax Rate

Tax Amount

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:

Description Document Management System Solution

See also