Police-Directed Towing, RFQ 572784

The intent of this Request for Proposal (RFP) is to obtain proposals from qualified towing firms to establish Contracts for the provision of recovery, removal, storage and impoundment of motor vehicles as requested by the County of Loudoun, Virginia (County) on behalf of the Loudoun County Sheriff’s Office (LCSO) or towing requests made by a law enforcement officer of the LCSO at the request of or on behalf of the owner or operator of an unattended, abandoned, or immobile vehicle, when no specific service provider is requested by such owner or operator (“citizen requested tow”) as authorized by Section 46.2-1217 of the Code of Virginia. (Please note that services covered under the resulting Contracts do not cover towing requests made by town police departments or the Virginia State Police.) The County reserves the right to award multiple contracts by zone for light duty towing. Specifically, the County intends to award up to three (3) contracts per zone, with a primary, secondary, and tertiary award to include a right of first refusal. (Please note that the tertiary award will be awarded to a pool of providers.) Further, the County intends to make a primary and secondary award for heavy duty towing for all zones, to include a right of first refusal.

Proposals will only be accepted from firms who own or lease tow lots located in Loudoun County, Virginia.

Offerors responding to this solicitation shall clearly indicate, in their proposal response, the zones for which they are submitting as well as the type of towing to be provided (i.e. light duty or heavy duty). Offerors may use the map function in this link to verify the zones in which they are eligible to respond. Offerors can submit a proposal for the zone where their tow lot is located as well as adjacent zones if the tow lot falls within ten (10) miles of the center of the adjacent zone.

In the event that there is no qualified or responsible Offeror for a particular zone, the County reserves the right to award that zone to an Offeror in an adjacent zone or divide the zone to be shared by more than one Contractor.

Pre-Proposal Conference:

A Pre-Proposal Conference will be held on March 16, 2023 at 11:00 AM in the Lovettsville Room, One Harrison Street, SE, 1st Floor, Leesburg, Virginia 20175 for clarification of any questions on the specifications.

Addenda:

Addendum #1 Acceptance date changed to April 20 issued on March 30, 2023.

Addendum #2 Acceptance date changed to May 19 issued on April 13, 2023.