Psychologists and Behavioral Social Workers Services

Agency: State Government of Virginia
State: Virginia
Type of Government: State & Local
Category:
  • Q - Medical Services
Posted: May 3, 2020
Due: May 29, 2020
Solicitation No: IFB 74FY20-1
Publication URL: To access bid details, please log in.
IFB 74FY20-1
  • Psychologists and Behavioral Social Workers Services
  • Status: Open
  • Time Left:26 days
  • Closing: 5/29/20 11:59 PM
  • Issued: 5/1/20 4:25 PM
  • Last Amended:
  • Buyer:Joshua Makely, CPPO, CPPB
  • joshua.makely@apsva.us
  • 703-228-6126

  • Issued By:Arlington Public Schools
  • Type:Invitation for Bids (IFB)
  • Category:Non-Professional Services - Non-Technology
  • Work Location: Arlington Public Schools 2110 Washington Blvd. Arlington, VA 22204
  • Web Address:https://www.apsva.us/procurement-office/current-solicitations/
  • Pre-Bid Conference:
  • Open Responses:6/1/20
  • Description:Psychologists and Behavioral Social Workers Services

Attachments
Attachment Size Description Posted On Type
ITB 74FY2.pdf (1.65 MB) ITB 74FY20 05/01/20 Solicitation

Attachment Preview

Invitation
Arlington Public Schools
Procurement Office
Invitation to Bid Title:
Invitation to Bid 74FY20
Psychologists and Behavioral Social Workers Services
Invitation to Bid Number:
74FY20
Invitation to Bid Issue Date:
May 1, 2020
Pre-Bid Conference:
A Pre-Bid Conference will not be held for this
Solicitation
Bid Closing Date/Time:
May 29, 2020, No Later than 11:59 P.M.
(Local Prevailing Time)
Bid Opening Date/Time:
June 1, 2020 at 10:00 A.M.
(Local Prevailing Time)
Procurement Office
Joshua A. Makely, CPPO, CPPB
Representative:
Assistant Director of Procurement
(703) 228-6126, joshua.makely@apsva.us
_________________________________________________________________________________
This is Arlington County School Board’s, operating as Arlington Public Schools (“APS” or “Owner”), Invitation to Bid
#74FY20 (“ITB”) for the establishment of a Term Contract for Psychologists and Behavioral Social Workers Services
(“Work”). Sealed Bids in response to the ITB shall be solely received electronically, through a secure cloud-based file
sharing platform (“Platform”). Bids shall not be received at the Syphax Education Center by mail, express mail, in person,
or by courier.
Bidders wishing to submit a Bid in response to the ITB are required to upload the Mandatory Requirements found in the
Instruction to Bidders into the Platform through the link found on the Current Solicitations webpage, which can be located
by accessing APS’ Procurement Office website. A link to the webpage is provided below. Found under the Due Date
column for ITB 74FY20 of the Current Solicitations table is a link for Bidders to submit their Bids. (“Link to submit Bid –
ITB 74FY20”). To assist Bidders with the submission of their respective Bids, screenshots of the steps required to submit a
Bid are attached as Appendix 1 to this ITB.
For a Bid to be considered for award of a Contract, the Bid must be received in the Platform by no later than 11:59 p.m.
(EDT) on Friday, May 29 (“Bid Closing”). Bidders are strongly encouraged to submit their Bids in advance of Bid Closing
to allow sufficient time for the Bids to be uploaded into the Platform before the Bid Closing. The time a Bid is reflected as
having been received shall be determined by the time shown under the Activity in the Folder log (“the Log”). If the upload
Invitation - 1
time shown in the Log is after Bid Closing, the Bid will be considered non-responsive and will not be considered for Contract
award. Bids received after the Bid Closing shall not be considered.
Bids shall not be opened and announced in the Syphax Education Center but will be done so remotely at 10:00 a.m. (EDT)
on Monday, June 1, 2020 (“Bid Opening”) using Microsoft Teams. Anyone wishing to view the Bid Opening can also find
the link to the Microsoft Teams invite under the Due Date column of the Current Solicitations table on the Procurement
Office website (“Link to Bid Opening – ITB 74FY20”). Please note, the link requires attendees to use the Microsoft
Teams application or the Google Chrome browser in order to view the Bid Opening.
For further information, please contact Joshua Makely at: joshua.makely@apsva.us; or, (571) 447-0925.
Link to the Current Solicitations webpage: https://www.apsva.us/procurement-office/current-solicitations/
All Bids must be submitted on the enclosed pages bearing the caption Bid Form (collectively “Bid Form”) or a copy thereof,.
The Bid Evaluation Total(s) listed on the Bid Form must match the Bid Evaluation Total(s) on the Excel Pricing Schedule.
All pages of the Bid Form must be submitted and all blanks in the Bid Form must be completed or noted as not applicable.
A notation of “not applicable” or “N/A” shall be used only if the information requested is not a required or mandatory
element of the Bid. A person authorized to bind the Bidder in contractual matters must sign the Bid Form. Mandatory
provisions of this ITB are indicated by the inclusion of the words "shall" or "must" to identify the Bidder's obligations.
Failure to comply with any requirement stated as mandatory either in this Invitation or in the Instructions to Bidders shall
result in rejection of the Bid as non-responsive, except to the extent the failure or omission either is not a mandatory statutory
requirement or does not affect price, quantity, quality or time. A response to, and meeting, any qualifications and mandatory
requirements set forth in the Instructions to Bidders, if any, is mandatory. In limited circumstances as set forth in Instructions
to Bidders, Section 27, mandatory information may be supplemented. Any mandatory requirement for which
supplementation is not addressed in Instructions to Bidders, Section 27, must be satisfied in the Bid to be responsive and no
supplementation will be permitted.
1.0 Purpose:
1.1. This solicitation is being issued to establish a Term Contract(s) for "as required" Work for all schools and
departments of APS, and will be used as a primary source for the items listed herein during the term of any
Contract awarded from this solicitation. Further detail regarding the Scope of Work and the Specifications
applicable to the Work are set forth in the Contract Documents. The right is reserved to APS to make
multiple awards if, following evaluation of the Bids, APS determines in its sole discretion that it would be
in the best interests of APS to do so. In the event multiple awards are made, no minimum percentage of
the Work is guaranteed to any Contractor. When multiple awards are made, preference will be given to the
Bidder submitting the lowest Bid Evaluation Total in ordering performance, subject to the reasonable
discretion of APS in achieving prompt, efficient and acceptable performance.
1.2. The labor rates and any materials costs specified in the Bid Form shall include all direct and indirect
overhead costs, benefits, insurance, transportation, materials, equipment, and other general and
administrative cost or markup of any type.
2.0 Bid Documents:
The Bid Documents for this solicitation consist of this Invitation, the Instructions to Bidders, the Scope of Services,
all Addenda issued prior to the Bid Closing, and the Bid Form. The Contract Documents are as defined in the form
Agreement included with this solicitation. All provisions of the Bid Documents and of the Contract Documents
shall apply to this solicitation, and submission of a Bid shall be the Bidder’s confirmation of the acceptance thereof
and agreement to comply therewith.
3.0 Pre-Bid Conference:
A pre-Bid conference (“Conference”) will not be held for this solicitation.
4.0. Taxes:
APS is exempt from the payment of any federal excise taxes Tax. The price Bid must be net, exclusive of federal
excise taxes. However, when under established trade practice any federal excise tax is included in the list price the
Invitation - 2
Bidder may quote the list price and shall show separately the amount of federal tax, either as a flat sum or as
percentage of the list price, which shall be deducted by APS in evaluating the Bid. The APS Federal Excise Tax
Number is 54-6001128. Bidders located outside the Commonwealth of Virginia may charge and collect their own
local/state sales tax when the Bid Documents provide that the Goods are to be picked up by APS at Bidder’s out of
Virginia place of business.
5.0 Term of Contract and Renewals:
5.1. The initial term of any Contract awarded shall commence on the date the Contract is fully executed by the
Procurement Director/Procurement Agent and expiring on the last day of the twelfth (12th) month following
execution of the Contract by the Procurement Director/Procurement Agent (“Initial Contract Term”), unless
otherwise stated in the Contract.
5.2. Any Contract awarded may be renewed for a term not to exceed one (1) year (“Renewal Contract Term”)
by written notice given by APS at any time prior to thirty (30) Days after expiration of the preceding Initial
Contract Term or Renewal Contract Term. No representative of APS has any authority to order, direct or
request work after expiration of the Initial Contract Term or Renewal Contract Term and prior to a Renewal
Contract Term in strict compliance with the renewal terms herein. APS, at its sole discretion, has the right,
but is under no obligation, to exercise this right to renewal not to exceed four (4) Renewal Contract Terms
at the same terms and conditions.
5.3. APS, at its sole discretion, may, but is not required to, extend any existing Initial Contract Term or Renewal
Contract Term for a period of not more than six (6) months to allow for completion of Work in progress at
the time of scheduled expiration of the Initial Contract Term or a Renewal Contract Term. If the Initial
Contract Term or a Renewal Contract Term is not extended, all Work shall terminate at the expiration of
the Contract Term or Renewal Contract Term in which it began.
5.4. For additional provisions regarding the Initial Contract Term and Renewal Contract Terms, the Bidder is
directed to the Agreement provided with this solicitation and all Contract Documents referenced therein.
6.0 Certification Regarding Criminal Convictions:
Refer to Instructions to Bidders and the Bid Form for required certifications regarding criminal convictions.
7.0 Nondiscrimination Requirements:
7.1. APS does not discriminate against faith based organizations in the solicitation or award of Contracts.
7.2. APS does not discriminate against a Bidder because of race, religion, color, sex, national origin, age,
disability, status as a service disabled veteran, or any other basis prohibited by state law relating to
discrimination in employment.
7.3. APS does encourage the inclusion in the procurement process of small businesses, businesses owned by
women, minorities and service disabled veterans, and employment services organizations, all as provided
by Va. Code Ann. § 2.2-4310.
8.0 Rejection of Bids; Waiver of Informalities:
APS reserves the right to cancel this solicitation, to reject any and all Bids, and to waive informalities in Bids.
9.0 Cooperative Contract for Use by Other Public Bodies:
This procurement is being conducted by APS not only for its benefit but for the benefit of any other public body
eligible to participate in use of the services herein solicited by means of cooperative procurement as provided by,
and to the extent permitted by, §2.2-4304 of the Virginia Public Procurement Act.
10.0. Jointly Procured Contract for use by Other Public Bodies: (intentionally deleted)
11.0 Request for Comments:
Following the award of any Contract or Contracts, or the cancellation of this solicitation, all Bidders or potential
Invitation - 3
Bidders are invited to provide to APS written comments regarding the manner in which this solicitation was
conducted and any suggested modifications to that process which might make future solicitations by APS more
efficient, more productive, and more attractive to potential Bidders.
End of Invitation
Invitation - 4
Table of Contents
Invitation ................................................................................................................................................. 1
Table of Contents ..................................................................................................................................... 5
Instructions to Bidders .............................................................................................................................. 6
Scope of Work ........................................................................................................................................17
Bid Form ................................................................................................................................................22
Attachment A - Contractor Certification Regarding Criminal Convictions ...............................................30
Agreement ..............................................................................................................................................31
Sample Purchase Order ...........................................................................................................................37
Terms and Conditions .............................................................................................................................38
Special Terms and Conditions .................................................................................................................63
Student Data Usage and Privacy Agreement ............................................................................................64
Appendix 1 – Screenshots of Steps Required to Submit a Bid ..................................................................66
Table of Content - 5
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
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