RFB 2024-071 Electricity: UM, UMA, UMF, UMM & USM

Agency:	University of Maine
State:	Maine
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies
Posted:	Apr 16, 2024
Due:	Apr 22, 2024
Solicitation No:	2024-071
Publication URL:	To access bid details, please log in.

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REQUEST FOR BIDS

Administered by:

Competitive Energy Services, LLC

Electricity:

University of Maine System including

University of Maine Orono

University of Maine at Augusta

University of Maine at Farmington

University of Maine at Machias

University of Southern Maine

RFB # 2024-071

ISSUE DATE:

April 8, 2024

BIDS MUST BE RECEIVED ON:

Monday April 22, 2024

(See Section Two for details)

Competitive Energy Services

Attn: Sarah Bilodeau

SECTION ONE

1.0 GENERAL INFORMATION:

1.1 Purpose: Competitive Energy Services (“CES”), the Bid Administrator, on behalf of the

University of Maine System (”University”), is seeking proposals from qualified electricity

suppliers for electric supply for certain University locations.

1.2 References: Each respondent to this Request for Bids (“RFB”) shall be referred to as a

"Bidder." Each Bidder to whom a contract is awarded shall be referred to as a "Supplier."

1.3 Objectives: To obtain a fixed price, including losses to the customer meter and any other

State or Federally imposed charges, with a bandwidth of no less than 25% up and down.

(a) All-Inclusive, including FCM, RMR and LFR.

(b) Broker Fee: There will be a Broker Fee in the amount of $0.001/kWh for volume

associated with Augusta only. Bidders should include the Broker Fee in their bid.

There is NO Broker Fee for volume associated with Farmington, Southern Maine,

Machias and Orono. See Section 2 below for additional details.

When submitting pricing, please include the credit status (if approved, length of

approved term; if not approved, requirements for further credit review/approval).

1.4 Timeline of Events: Timeline dates are subject to change at the University’s sole discretion.

The University reserves the right to award this RFB at any time it determines that market

conditions are favorable and such award is in the best interests of the University.

Event

Issue Date

Inquiries Deadline

Response to Inquiries

Bids Due Date

Estimated Award Date

Due Date

Monday April 8, 2024

4:00 PM Thursday April 11, 2024

4:00 PM Monday April 15, 2024

4:00 PM Monday April 22, 2024

On or Before December 1, 2025

1.5 Evaluation Criteria: Award will be made to the low Bidder provided that all other

requirements are satisfactorily met and competitively bid. The University will not consider

non-responsive bids or proposals, i.e., those with material deficiencies, omissions, errors,

or inconsistencies.

1.6 Award: The University reserves the right to award this bid on a location by location basis,

price and other factors considered. The University reserves the right to conduct any tests it

may deem advisable and to make all evaluations. The University reserves the right to reject

any or all bids, in whole or in part and is not necessarily bound to accept the lowest bid if that

bid is contrary to the best interests of the University. The University reserves the right to

waive minor irregularities. The University may cancel this request for bids and reject any or all

responses in whole or in part. Scholarships, donations, or gifts to the University, will not be

considered in the evaluation of bids. A bid may be rejected if it is in any way incomplete or

irregular. When there are tie bids, there shall be a preference for "in-state Bidders". When

tie bids are both in state or both out of state, the award will be made to the bid that arrives

first in the office designated to receive the bids.

1.7 Freedom of Access Act: The University must adhere to the provisions of the Maine Freedom

of Access Act. (FOAA), 1 MRSA sec 401 et seq. As a condition of accepting a contract under

this section, a supplier must accept that, to the extent required by Maine FOAA, responses to

this solicitation, and any ensuing contractual documents, are considered public records and

therefore are subject to freedom of access requests, except that all documents subject to

Maine FOAA will be held confidential until an award is made.

1.8 Appeal: Bidders may appeal the award decision by submitting a written protest to the

University Chief Procurement Officer within 5 business days of the date of the award notice

with a copy of the protest to the successful bidder. The protest must contain a statement of

the basis for the challenge.

1.9 Costs of Preparation: Bidder assumes all costs of preparation of the bid and any

presentations necessary to the bidding process.

1.10 Debarment: Submission of a signed bid in response to this solicitation is certification that

your firm (or any subcontractor) is not currently debarred, suspended, proposed for

debarment, declared ineligible or voluntarily excluded from participation in this transaction by

any State or Federal department or agency. Submission is also agreement that the

University will be notified of any change in this status.

END SECTION ONE

SECTION TWO

2.0 BIDDING REQUIREMENTS:

2.1 Bid Understanding: By submitting a bid, the Bidder agrees and assures that the

specifications are adequate, and the Bidder accepts the terms and conditions herein. Any

exceptions must be noted in a Bidder’s response. Notwithstanding a Bidder’s apparent low

bid price or any provision to the contrary herein, any conditions or exceptions that Bidder

places upon the University’s terms and conditions shall be weighed as part of the evaluation

criteria for bid award.

2.2 Communication with the University and the Bid Administrator: It is the responsibility of the

Bidder to inquire about any requirement of this RFB that is not understood. Responses to

inquiries, if they change or clarify the RFB in a substantial manner, will be forwarded by

addenda to all parties that have received a copy of the RFB. The University will not be bound

by oral responses to inquiries or written responses other than addenda.

Inquiries must be made to:

Sarah Bilodeau

Tel (207) 772-6190

Fax (207) 772-6320

Email sbilodeau@competitive-energy.com

Chris Brook

Tel (207) 772-6190

Fax (207) 772-6320

Email cbrook@competitive-energy.com

2.3 Submission: Signed bids must be received VIA FAX OR EMAIL no later than 4:00 PM Monday

April 22 2024, in accordance with this RFB. The signed bid document must be submitted to the

Bid Administrator acknowledging the terms and conditions of the bid. Bids that do not include

a signed bidder form will not be considered. Late bids will not be considered. Bids shall be

submitted to the Bid Administrator via fax to 207-772-6320 or email to sbilodeau@competitive-

energy.com.

Bidders may submit additional information, at their discretion. Such information should be

submitted in accordance with the terms of this RFB.

Due to market volatility, the bidding process may be conducted in multiple rounds. If market

conditions are unfavorable the University may decide not to award a contract on that day but may

invite Bidders to submit bids at a later time, such as if market conditions appear favorable.

There will be NO public opening of the bids. All bids will be held confidential until an

award is made. After an award has been made bids will be available for public inspection.

Please submit pricing as follows:

Individually by Campus

University of Maine at Augusta

Est. Annual (aggregated) kWh: 3,335,010

# of Accounts: 19

Utility: CMP (8); Versant (11)

Start Date: 12/1/2025

Term: up to 36-months

CES Fee: $0.001

University of Maine at Farmington

Est. Annual (aggregated) kWh: 4,475,432

# of Accounts: 35

Utility: CMP

Start Date: 12/1/2025

Term: up to 36-months

CES Fee: No Fee

University of Maine at Machias

Est. Annual (aggregated) kWh: 1,268,531

# of Accounts: 10

Utility: Versant

Start Date: 12/1/2025

Term: up to 36-months

CES Fee: No Fee

University of Southern Maine

Est. Annual (aggregated) kWh: 16,152,032

# of Accounts: 30

Utility: CMP

Start Date: 12/1/2025

Term: up to 36-months

CES Fee: No Fee

University of Maine Orono

Est. Annual (aggregated) kWh: 46,211,755

# of Accounts: 9

Utility: CMP (3); Versant (6)

Start Date: 12/1/2025

Term: up to 36-months

CES Fee: No Fee

More detailed account and usage information is provided in the attachments to this RFB

(including the supplier bid form and utility usage data).

END SECTION TWO

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

bid #	due date	due time	commodity	attachments	addenda
2024-071	22-Apr-2024	04:00 pm	RFB 2024-071 Electricity: UM, UMA, UMF, UMM & USM	No attachments available	RFB 2024-071 Addendum 1

RFB 2024-071 Electricity: UM, UMA, UMF, UMM & USM

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