RFQ 2404 - Chemical Toilets, Associated Products, Rental and Maintenance...

Agency:	East Bay Municipal Utility District
State:	California
Type of Government:	State & Local
Category:	W - Lease or Rental of Equipment
Posted:	Feb 20, 2024
Due:	Mar 6, 2024
Publication URL:	To access bid details, please log in.

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EAST BAY MUNICIPAL UTILITY DISTRICT

REQUEST FOR QUOTATION (RFQ) NO. 2404

for

CHEMICAL TOILETS, ASSOCIATED PRODUCTS,

RENTAL AND MAINTENANCE

Contact Person: Mel Go

Phone Number: 510‐287‐2017

E‐mail Address: mel.go@ebmud.com

For complete information regarding this project, see RFQ posted at

https://www.ebmud.com/business‐center/materials‐and‐supplies‐bids/current‐requests‐

quotation‐rfqs/ or contact the EBMUD representative listed above. Please note that prospective

bidders are responsible for reviewing this site during the RFQ process, for any published

addenda regarding this RFQ.

Bids Due

1:30 p.m.

February 21, 2024

All bid submissions hand delivered or mailed (USPS, FedEx, UPS, etc.) to the address or

PO Box noted below and must be received no later than 1:30 p.m. on the bid due date.

RESPONSE DELIVERED IN‐PERSON, BY

COURIER, OR PACKAGE DELIVERY

SERVICE (UPS, FedEx, DHL, etc.)

RESPONSE DELIVERED BY MAIL (USPS) to:

EBMUD–Purchasing Division

375 Eleventh Street, First Floor

Oakland, CA 94607

EBMUD–Purchasing Division

P.O. Box 24055

Oakland, CA 94623

REV: 1/24/23

EAST BAY MUNICIPAL UTILITY DISTRICT

RFQ No. 2404

for

CHEMICAL TOILETS, ASSOCIATED PRODUCTS, RENTAL AND MAINTENANCE

TABLE OF CONTENTS

I. STATEMENT OF WORK ........................................................................................................... 3

A. SCOPE ................................................................................................................................ 3

B. BIDDER QUALIFICATIONS................................................................................................... 3

C. SPECIFIC REQUIREMENTS .................................................................................................. 3

D. FAILURE TO MEET SPECIFICATIONS ................................................................................... 6

II. CALENDAR OF EVENTS ........................................................................................................... 6

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS ................................................................ 7

A. RFQ ACCEPTANCE AND AWARD ........................................................................................ 7

B. COMPARISON OF BIDS....................................................................................................... 8

C. PRICING ............................................................................................................................. 8

D. PRICE ADJUSTMENTS ......................................................................................................... 8

E. NOTICE OF INTENT TO AWARD AND PROTESTS................................................................. 8

F. METHOD OF ORDERING..................................................................................................... 9

G. TERM / TERMINATION / RENEWAL.................................................................................. 10

H. WARRANTY ...................................................................................................................... 10

I. INVOICING ....................................................................................................................... 11

IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION ......................................... 11

A. DISTRICT CONTACTS ........................................................................................................ 11

B. SUBMITTAL OF RFQ RESPONSE........................................................................................ 12

ATTACHMENTS

EXHIBIT A – RFQ RESPONSE PACKET

EXHIBIT B – INSURANCE REQUIREMENTS

EXHIBIT C – GENERAL REQUIREMENTS

EXHIBIT D – IRAN CONTRACTING ACT CERTIFICATION

EXHIBIT E – MAPS (E1, E2, AND E3)

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CHEMICAL TOILETS, ASSOCIATED PRODUCTS, RENTAL AND MAINTENANCE

I. STATEMENT OF WORK

A. SCOPE

It is the intent of these specifications, terms, and conditions to describe providing rental

and servicing of portable chemical toilets, hand washing stations and maintenance

services for District‐owned portable toilets and vault restroom as required at various

District locations.

East Bay Municipal Utility District (District) intends to award a two‐year contract with

three options to renew for one‐year period(s), to the lowest cost bidder(s) whose

response meets the District’s requirements for the service and maintenance of the

District’s facilities.

B. BIDDER QUALIFICATIONS

1. Bidder Minimum Qualifications

a. Bidder, bidder’s principal, or bidder’s staff shall have been regularly

engaged in the business of providing Chemical Toilets and Associated

Products Rental and Maintenance for at least five (5) years.

b. Bidder shall be a Chemical Toilets and Associated Products Rental and

Maintenance manufacturer, dealer, or provider.

c. Bidder shall possess all permits, licenses, and professional credentials

necessary to supply product and perform services as specified under this

RFQ.

C. SPECIFIC REQUIREMENTS

EBMUD requires rental and service of various types of chemical toilets and hand

washing stations.

Exhibit E1 shows the service area for the District’s Local Area under Schedule I. Exhibit

E2 shows the Lafayette Reservoir Maps under Schedule II. Exhibit E3 shows the service

area for the District’s Mokelumne (MOK)/Upcountry Area under Schedule III. The

schedule and frequency of service is subject to change by agreement between the

Contractor and the District at the request of the District.

1. General Requirements

a. All portable toilets shall minimally consist of a commode, urinal, and

dispensers for toilet paper and toilet seat covers.

RFQ No. 2404

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CHEMICAL TOILETS, ASSOCIATED PRODUCTS, RENTAL AND MAINTENANCE

b. All toilets shall have appropriate hasps that allow them to be locked. The

District will provide Contractor with keyed‐alike standard padlocks so that

units can be cleaned when District personnel are not on site.

c. The approximate expected number of rental units in the field at any time

is approximately fifty (50). All of these units will be located in the District’s

Local Area (see Exhibits E ‐ Maps). These units will have sinks or interior

hand washing facilities; and approximately ten to twenty (10‐20) of these

units will be required to be towable (on wheels) with either a pintle‐ or

ball‐type hitch, as requested. All quantities stated in this proposal

including quantities stated in the bidding sheets, are approximate

estimates and are not guaranteed.

d. Contractor shall make delivery or pick‐up of units within twenty‐four (24)

to forty‐eight (48) hours of phone/email request by District personnel. Due

to legal requirements for facilities at jobsites, failure to do so may result in

District rental from an alternate vendor.

e. Emergency or same‐day services shall be required to clean units that have

been vandalized or tipped over and are no longer useable due to

unsanitary conditions.

f. All rental units must be serviced at least once per week or more,

depending on specific arrangements for each site. District staff will

coordinate with the Contractor any modifications to service schedule.

g. Contractor shall notify the District of any vandalism that has occurred or

repairs that are needed to any of the units.

h. Any rental unit that is destroyed or damaged or stolen for any reason

except for willful or accidental acts by District employees, shall be replaced

or repaired by the Contractor at no cost to the District.

2. Service Requirements for each Schedule

The expected number of District‐owned units consists of approximately ten (10)

vault toilets located at the Lafayette Reservoir, one (1) vault toilet off Miller Road

in Castro Valley, and one (1) vault toilet in Moraga. There are twenty (20)

portable toilets, seven (7) vault toilets at the District’s MOK/Upcountry Area. All

vault toilets range from 30‐1000 gallons.

a. For Schedule I ‐ Local Area, See service area list and Exhibit E1 (Multiple

Vendor Award) Contractor shall pump out all waste material from tank, fill

tank with approximately 5 gallons of fresh water and 1 to 3 ounces of

chemical; replenish toilet paper, toilet seat covers, and urinal deodorizer

blocks as needed; remove graffiti; disinfect interior and sink (if existing);

RFQ No. 2404

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CHEMICAL TOILETS, ASSOCIATED PRODUCTS, RENTAL AND MAINTENANCE

remove litter, leave all floors free of standing water; and all repairs

necessary to make the toilet useable. Note: Unusable toilets must be

repaired or replaced immediately. Contractor shall be responsible for

properly disposing of all trash and waste removed from the units. District

may require Contactor to modify these requirements as appropriate

during the term.

Typical locations may include but are not limited to the following. (Please

see service area maps for additional information.):

1) AMC Shops Parking Lot – 1200 21st St., Oakland

2) San Pablo Rec Parking Lot – 7301 San Pablo Dam Road, El Sobrante

3) Castaneda Service Area – 5050 Crow Canyon Road, San Ramon

4) Contra Costa Water Parking Lot – 1901 Bates Ave., Concord

5) 800 Rockview Dr., Walnut Creek

6) Oakport Parking Lot – 5601 Oakport St., Oakland

7) Pumping Station – El Portal Dr., San Pablo

8) PTA (NASC) 3999 Lakeside Dr., Richmond

9) Off Bear Creek Road, Orinda

10) Moraga Area

11) Off Miller Road, Castro Valley

12) Various jobsite locations across the District’s Service Area

*Service for the trailers or delivery/removal and service for newly ordered

units may be necessary anywhere in the District’s service area as work is

conducted throughout the entire area.

b. For Schedule II ‐ Local Area Lafayette Reservoir, See Lafayette Reservoir

Exhibit E2 (Single Vendor Award) for location detail. Contractor shall pump

out all waste material from vault toilets, re‐fill small vault toilets (above

ground vault model) with 15 gallons of fresh water and 8 ounces of

chemical per toilet (sufficient fluid to meet mfr. standard), re‐fill large (CXT

Model) vault toilets with 80 gallons of fresh water (sufficient fluid to meet

mfr. standard.) Contractor shall stock all facilities with at least two rolls of

toilet paper, urinal deodorizer blocks as needed, remove graffiti, remove

litter, remove spider webs, thoroughly wash all seats and floors with

disinfectant, leave all floors and interior surfaces free of standing water,

and perform all repairs necessary to make the toilet useable. Contractor

shall begin servicing between 6:30am and 7:30am. Contractor shall be

responsible for properly disposing of all trash and waste removed from the

RFQ No. 2404

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RFQ 2404 - Chemical Toilets, Associated Products, Rental and Maintenance RFQ 2404 - Addendum No. 1 RFQ 2404 - Addendum No. 2

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