RFQ 2408 - LOX Supply and Maintenance for Sobrante and USL Water Treatment Plants

Agency:	East Bay Municipal Utility District
State:	California
Type of Government:	State & Local
Category:	68 - Chemicals and Chemical Products J - Maintenance, Repair, and Rebuilding of Equipment Z - Maintenance, Repair or Alteration of Real Property
Posted:	Mar 7, 2024
Due:	Mar 20, 2024
Publication URL:	To access bid details, please log in.

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EAST BAY MUNICIPAL UTILITY DISTRICT

REQUEST FOR QUOTATION (RFQ) No. 2408

for

LOX SUPPLY AND MAINTENANCE FOR SOBRANTE AND USL WATER

TREATMENT PLANTS

Contact Person: John W. Grimes, Buyer II

Phone Number: (510) 287-0316

E-mail Address: john.grimes@ebmud.com

For complete information regarding this project, see RFQ posted at

https://www.ebmud.com/business-center/materials-and-supplies-bids/current-requests-

quotation-rfqs/ or contact the EBMUD representative listed above. Please note that prospective

bidders are responsible for reviewing this site during the RFQ process, for any published addenda

regarding this RFQ.

Bids Due

1:30 p.m.

March 20, 2024

All bid submissions hand delivered or mailed (USPS, FedEx, UPS, etc.) to the address or

PO Box noted below and must be received no later than 1:30 p.m. on the bid due date.

RESPONSE DELIVERED IN-PERSON, BY

COURIER, OR PACKAGE DELIVERY

SERVICE (UPS, FedEx, DHL, etc.)

RESPONSE DELIVERED BY MAIL (USPS) to:

EBMUD–Purchasing Division

375 Eleventh Street, First Floor

Oakland, CA 94607

EBMUD–Purchasing Division

P.O. Box 24055

Oakland, CA 94623

REV: 1/24/23

EAST BAY MUNICIPAL UTILITY DISTRICT

RFQ No. 2408

for

LOX SUPPLY AND MAINTENANCE FOR SOBRANTE AND USL WATER TREATMENT PLANTS

TABLE OF CONTENTS

I. STATEMENT OF WORK ........................................................................................................... 3

A. SCOPE................................................................................................................................... 3

B. BIDDER QUALIFICATIONS .................................................................................................... 3

C. SPECIFIC REQUIREMENTS .................................................................................................... 3

D. DELIVERABLES / REPORTS ................................................................................................... 6

E. PLANT SECURITY PROCEDURES ........................................................................................... 9

F. INSPECTION ....................................................................................................................... 10

G. FAILURE TO MEET SPECIFICATIONS................................................................................... 10

II. CALENDAR OF EVENTS ......................................................................................................... 10

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS .............................................................. 11

A. RFQ ACCEPTANCE AND AWARD ........................................................................................ 11

B. BRAND NAMES, APPROVED EQUIVALENTS, DEVIATIONS, AND EXCEPTIONS .................. 11

C. PRICING.............................................................................................................................. 12

D. PRICE ADJUSTMENTS......................................................................................................... 12

E. NOTICE OF INTENT TO AWARD AND PROTESTS................................................................ 12

F. METHOD OF ORDERING .................................................................................................... 14

G. TERM / TERMINATION / RENEWAL ................................................................................... 14

H. WARRANTY ........................................................................................................................ 14

I. INVOICING ......................................................................................................................... 15

IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION ......................................... 15

A. DISTRICT CONTACTS .......................................................................................................... 15

B. SUBMITTAL OF RFQ RESPONSE ......................................................................................... 15

ATTACHMENTS

EXHIBIT A – RFQ RESPONSE PACKET

EXHIBIT B – INSURANCE REQUIREMENTS

EXHIBIT C – GENERAL REQUIREMENTS

EXHIBIT D – LOX STORAGE AND VAPORIZATION DESIGN DOCUMENTATION AND PRODUCT

DATA

REV: 1/24/23

LOX SUPPLY AND MAINTENANCE FOR SOBRANTE AND USL WATER TREATMENT PLANTS

I. STATEMENT OF WORK

A. SCOPE

It is the intent of these specifications, terms, and conditions to describe the District

requirements for supplying liquid oxygen (LOX) and maintenance and repair services for

the LOX storage tanks and vaporizers at the District’s Sobrante and Upper San Leandro

(USL) Water Treatment Plants (WTPs).

Under this proposal, the Contractor must furnish LOX f.o.b. destination in accordance

with the most recent revision of the American Water Works Association's (AWWA)

Standard B300 for LOX, except as modified or supplemented herein..

East Bay Municipal Utility District (District) intends to award a two-year contract, with

three options to renew for additional one-year periods, to the lowest cost bidder(s)

whose response meets the District’s requirements.

B. BIDDER QUALIFICATIONS

1. Bidder Minimum Qualifications

a. Bidder, bidder’s principal, or bidder’s staff shall have been regularly

engaged in the business of providing liquid oxygen as well as maintenance

and repair services for Hypolimnetic Oxygenation Systems for at least five

(5) years.

b. Bidder shall possess all permits, licenses, and professional credentials

necessary to supply product and perform services as specified under this

RFQ.

C. SPECIFIC REQUIREMENTS

1. MAINTENANCE REQUIREMENTS

a. EBMUD requires the Contractor that provides LOX to also provide the

maintenance service for the LOX storage tanks and vaporizers at Sobrante

and USL WTPs. The systems at each of the plants consist of two 20,000-

gallon horizontal liquid oxygen storage and two vaporizers. Each vaporizer

is capable of supplying a maximum of 60,000 pounds of oxygen per day or

30,000 standard cubic feet of vaporized oxygen per hour (scfh).

b. The storage tanks, vaporizers, piping, instrumentations, and control

system are owned by the District. The LOX system drawings are attached

in Exhibit D.

RFQ No. 2408

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LOX SUPPLY AND MAINTENANCE FOR SOBRANTE AND USL WATER TREATMENT PLANTS

c. Maintenance services shall be provided in strict accordance with the

requirements of the LOX system manufacturer, Chart Industries Inc., 407

7th Street NW, New Prague, MN 56071.

d. The District will provide the Contractor with the Operation and

Maintenance (O&M) Manual for the LOX system for each WTP after award

of the contract.

e. The Contractor shall do the required periodic inspection of LOX system

based on the requirements of the O&M Manual.

f. Any replacement component must be compatible with LOX and have been

properly cleaned for oxygen service per Compressed Gas Association

(CGA) Bulletin G-4.1 “Equipment Cleaned for Oxygen Service”.

g. The Contractor shall provide a written record of periodic inspection and

maintenance services performed as part of this contract within 15 days of

performance of such services to the WTPs’ supervisors, or a designee.

h. Contractor will be responsible for providing technical support and

assistance to the District through Contractor’s own personnel, equipment

and facilities as well as through manufacturer’s technical representatives.

As part of this technical support and assistance, the Contractor must

provide personnel with in-depth technical knowledge of the products the

Contractor is providing under this contract, to answer questions and offer

any assistance required by the District staff, during District business hours,

7:00 A.M. – 4:00 P.M.

2. LOX SPECIFICATONS

a. The LOX supplier shall have a production facility to supply oxygen with a

quality verification level of Grade G or better for Type II liquid oxygen as

defined by the Compressed Gas Association, Specification CGA-4.3, 2015

Edition, or latest revision.

b. Product must comply with Title 22, California Code of Regulation: Division

4: Chapter 16, California Water Works Standard: Article 7, Additives,

certified as meeting the specifications of National Sanitation Foundation /

American National Standard Institute Standard 60 (NSF/ANSI 60)-Drinking

Water Treatment Chemicals Health Effects. NSF 60 certification must apply

from manufacturer/ pickup location and to point of delivery on all orders.

c. Contractor is responsible for informing the District, within 5 days, if and

when their certification lapses or expires. Failure to inform the District

RFQ No. 2408

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LOX SUPPLY AND MAINTENANCE FOR SOBRANTE AND USL WATER TREATMENT PLANTS

within the allotted time will be sufficient grounds for immediate

termination of the contract.

d. Product must comply with AWWA Standard B304-13 or latest revision.

e. Product shall not contain any substances that can cause deleterious health

effects when used in dosages standard to the potable water industry.

f. Product shall not contain any substances that can cause water treated

with this product to fail to meet Federal and State drinking water

standards when used in dosages standard to potable water industry.

g. Contractor shall provide 30 days advance written notice to EBMUD

regarding any significant changes in the product manufacturing process or

changes to the source of supply.

h. The oxygen content of the delivered LOX shall not be less than 99.5

percent by weight.

i. The dew point of the delivered LOX shall not be above –80ºF (-62º C) at

standard atmospheric pressure at the time of delivery.

j. The total hydrocarbon content (THC) of the delivered LOX shall not exceed

40 ppm or the maximum specification defined by AWWA Standard B304-

13, whichever is less, at the time of delivery.

k. Contractor must have and maintain, throughout the contract term, and

any extension thereof, the availability to deliver adequate levels of LOX

required by the District.

All products shall be in new and unused condition and shall be of the most current and

up to date model.

Submit a Safety Data Sheet (SDS) for the product required by this contract.

Materials in Contact with Drinking Water.

1. All materials, equipment, or products that will be in contact with drinking water

(potable water) shall be tested and certified as meeting the specifications of

NSF/ANSI 61 Standard in accordance with California Code of Regulations, Title 22,

Section 64591. Examples include, but are not limited to, valves, pumps, flow

meters, protective materials (coatings, linings, liners), joining and sealing

materials, pipes, tanks, pipe fittings, filters, cleaning chemicals, and lubricants.

RFQ No. 2408

Page 5

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RFQ 2408 - LOX Supply and Maintenance for Sobrante and USL Water Treatment Plants

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