Actuarial Services - Request for Proposal (RFP)

Agency:	East Bay Municipal Utility District
State:	California
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Posted:	Jan 8, 2024
Due:	Feb 5, 2024
Publication URL:	To access bid details, please log in.

East Bay Municipal Utility District Employees’ Retirement System is soliciting proposals from qualified professional actuarial consulting firms with experience providing services to public employee pension funds.

Please respond to this RFP no later than 12:00 p.m. Pacific Time on Monday, February 5, 2024. Completed proposals must be emailed to:

Steven Goodman-Leibof, steven.goodman-leibof@ebmud.com
Robert Hannay, robert.hannay@ebmud.com

Questions

If you have questions regarding this RFP, please send an email to Steven Goodman-Leibof . To ensure a response, questions must be received by Monday, January 15, 2024.

RFP document

Document	Type	Size
Request for Proposal for Actuarial Services	PDF

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REQUEST FOR PROPOSAL (RFP)

for Actuarial Services

ADDENDA

Prospective bidders are responsible for reviewing any

published addenda regarding this bid at

ebmud.com/business-center/

CONTACT

Steven Goodman-Leibof

(510) 287-0289

steven.goodman-leibof@ebmud.com

RESPONSE DUE

Monday, February 5, 2024

12:00 p.m. Pacific

SUBMIT ELECTRONICALLY TO*

Steven Goodman-Leibof, steven.goodman-

leibof@ebmud.com

Robert Hannay, robert.hannay@ebmud.com

*Hardcopy proposals will not be accepted

375 ELEVENTH STREET . OAKLAND . CA 94607-4240 . WWW.EBMUD.COM/BUSINESS-CENTER/

EAST BAY MUNICIPAL UTILITY DISTRICT

RFP for Actuarial Services

TABLE OF CONTENTS

I. STATEMENT OF WORK

A. BACKGROUND

B. SCOPE

C. SPECIFIC REQUIREMENTS

D. PROPOSER QUALIFICATIONS

II. CALENDAR OF EVENTS

A. SUBMITTING QUESTIONS OR REQUESTS FOR CLARIFICATION

B. ADDENDUM ANSWERING QUESTIONS OR PROVIDING CLARIFICATIONS

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS

A. RFP ACCEPTANCE AND AWARD

B. EVALUATION CRITERIA/SELECTION COMMITTEE

C. PRICING

D. NOTICE OF INTENT TO AWARD AND PROTESTS

E. INVOICING

F. LIQUIDATED DAMAGES

IV. RFP RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION

A. DISTRICT CONTACTS

B. SUBMITTAL OF RFP RESPONSE

C. RESPONSE FORMAT

ATTACHMENTS

EXHIBIT A – RFP RESPONSE PACKET

EXHIBIT B – INSURANCE REQUIREMENTS

EXHIBIT C – CONSULTING AND PROFESSIONAL SERVICES AGREEMENT

EXHIBIT D – IRAN CONTRACTING ACT CERTIFICATION

REV 5/16/23

Request for Proposal for Actuarial Services

I. STATEMENT OF WORK

A. BACKGROUND

East Bay Municipal Utility District Employees’ Retirement System (“the System”,

“Retirement System” or “EBMUDERS”) is soliciting proposals from qualified professional

actuarial consulting firms with experience providing services to public employee pension

funds. This Request for Proposals (RFP) details the requirements needed by EBMUDERS

and instructs interested proposers on the application and selection process. All firms

meeting the minimum requirements outlined below are invited to propose.

EBMUDERS is the retirement system for the East Bay Municipal Utility District (“District”

or “EBMUD”) covering a majority of its employees. The System was established in 1937

to administer a single-employer, defined benefit pension plan (the “Plan”) to provide

retirement, disability, survivorship and post-employment health insurance benefits

(“HIB”) for eligible directors, officers and employees of the District. The HIB is a health

premium reimbursement plan established under section 401(h) of the IRS code. EBMUDERS

is funded by contributions from its members, the District, and investment earnings on

plan assets.

EBMUD is a municipal utility district, created in 1923 by vote of the electorate in

portions of Alameda and Contra Costa Counties in the State of California. The District is

formed under the authority of the Municipal Utility District Act, constituting Division 6

of the Public Utilities Code of the State, commencing with Section 11501 (the “Municipal

Utility District Act”). Pursuant to the Municipal Utility District Act, the District is

empowered to own and operate the Water System. The District also operates a

wastewater system (the “Wastewater System”), which treats and disposes of sewage

from a portion of the area within the District, which is designated as Special District No.

The Retirement System is administered by a Retirement Board (the Board) composed of

three members appointed by the District Board, two members elected by and from the

active membership and one (nonvoting) member elected by and from the retired

membership of the Retirement System. Ordinance No. 40 of the District, effective

October 1, 1937, as amended (the “Retirement System Ordinance”), assigns the

authority to establish Plan benefit provisions to the District Board. A copy of the

Retirement Ordinance can be found here:

https://www.ebmud.com/application/files/3316/4737/0847/Ordinance_JULY_2021_wit

h_372-21.pdf

As of June 30, 2022 the combined Actuarial Accrued Liability for pension and HIB

benefits was $2,835,771,092 and the Actuarial Value of Assets was $2,216,123,725,

Page 3

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Actuarial Services - Request for Proposal (RFP)

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