Contract Security Services
| Agency: | East Bay Municipal Utility District |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Jan 22, 2024 |
| Due: | Feb 27, 2024 |
| Publication URL: | To access bid details, please log in. |
EBMUD is soliciting proposals for well qualified security services contractors to provide physical security guard services across the breadth of its critical infrastructure and key resource sites, Request for Proposal (RFP) No. 782-24-001.
Please respond to this RFP no later than 4:00 p.m. PST on Tuesday, February 27, 2024. Completed proposal should be mailed or delivered to:
| Mail: | Hand Delivered/Fed Ex: |
|
EBMUD
|
EBMUD
|
If you have questions regarding this RFP, please send an email to David Cook , Manager of Security and Emergency Preparedness. To ensure a response, questions must be received no later than 4:00 p.m. PST on Tuesday, February 13, 2024.
RFP document(s)
| Document | Type | Size |
| 2024 Contract Security RFP | 3.8 MB |
Attachment Preview
REQUEST FOR PROPOSAL (RFP)
for CONTRACT SECURITY
SERVICES (782-24-001)
ADDENDA
Prospective bidders are responsible for reviewing any published
addenda regarding this bid at ebmud.com/business-center/
CONTACT
David Cook, Manager of Security and Emergency Preparedness
(510) 287-0881
david.cook@ebmud.com
THE LAST DATE FOR QUESTIONS REGARDING THIS RFP WILL BE:
Tuesday, February 13, 2024 by 4:00 p.m. PST
RESPONSE DUE
Tuesday, February 27, 2024
4:00 p.m. PST
SUBMIT FOUR (4) HARDCOPY PROPOSALS TO:
RESPONSE DELIVERED BY SERVICE (UPS,
FedEx, DHL, etc.) to:
Kelley Smith, Manager of Purchasing
EBMUD
RFP No. 782-24-001 – Contract Security
375 Eleventh Street
Oakland, CA 94607
RESPONSE DELIVERED BY MAIL (USPS)
to:
Kelley Smith, Manager of Purchasing
EBMUD
RFP No. 782-24-001 – Contract Security
P.O. Box 24055
Oakland, CA 94623
375 ELEVENTH STREET . OAKLAND . CA 94607-4240 . WWW.EBMUD.COM/BUSINESS-CENTER/
CONTRACT SECURITY SERVICES (RFP 782-24-001).
EAST BAY MUNICIPAL UTILITY
DISTRICT
RFP for CONTRACT SECURITY SERVICES (782-24-001)
I. STATEMENT OF WORK
A. SCOPE
TABLE OF CONTENTS
B. PROPOSER QUALIFICATIONS
C. SPECIFIC REQUIREMENTS
D. OPTIONAL SERVICES
II. CALENDAR OF EVENTS
A. MANDATORY PROPOSAL CONFERENCE
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS
A. RFP ACCEPTANCE AND AWARD
B. EVALUATION CRITERIA/SELECTION COMMITTEE
C. PRICING
D. NOTICE OF INTENT TO AWARD AND PROTESTS
F. INVOICING
H. BONDS
IV. RFP RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION
A. DISTRICT CONTACTS
B. SUBMITTAL OF RFP RESPONSE
C. RESPONSE FORMAT
ATTACHMENTS
EXHIBIT A – RFP RESPONSE PACKET
EXHIBIT B – INSURANCE REQUIREMENTS
EXHIBIT C – GENERAL SERVICES AGREEMENT
EXHIBIT D – IRAN CONTRACTING ACT CERTIFICATION
EXHIBIT E – BOND FORMS
EXHIBIT F – INFORMATION TECHNOLOGY SECURITY INFORMATION TO BE EXCLUDED FROM
PUBLIC RECORDS ACT REQUESTS
EXHIBIT G – DISTRICT PROPOSED SECURITY STAFFING PLAN
i
CONTRACT SECURITY SERVICES (RFP 782-24-001).
I. STATEMENT OF WORK
A. SCOPE
It is the intent of these specifications, terms, and conditions to describe the contract
security services being requested by the East Bay Municipal Utility District (herein
DISTRICT).
The DISTRICT intends to award a three-year contract with options to renew for two
additional one-year terms, to the Proposer(s) who best meet(s) the DISTRICT’S
requirements. The DISTRICT reserves the right to award this scope of work to more than
one bidder, solely at its discretion. Proposers may submit responses detailing their
ability to meet all or any part of the specifications for consideration.
1. The DISTRICT is seeking well qualified security services CONTRACTORS to submit
proposals to provide physical security guard services across the breadth of its
Critical Infrastructure/Key Resource sites. Services provided by the selected
CONTRACTOR must be professional, stable, reliable, and of the highest quality to
protect the employees and infrastructure of the DISTRICT. Various services will be
required either consistently throughout the term of the contract, or periodically
based on changing requirements and/or situational assessment and may include
armed, unarmed, uniformed, and/or plain-clothed assignments.
2. The DISTRICT is a Critical Infrastructure entity providing services critical to public
health and welfare and must be considered a priority client.
3. The majority of DISTRICT contract security services are performed in the East Bay,
in the DISTRICT service area within Contra Costa and Alameda Counties.
However, regular, routine, and recurring security tasks and posts are in the
outlying DISTRICT areas within Sacramento County, Amador County, Calaveras
County, and San Joaquin County.
4. DISTRICT facilities that fall within the scope of this proposal include but are not
limited to administrative offices, maintenance facilities, storage yards, service
centers, water and wastewater treatment facilities, warehouse facilities, water
storage reservoirs, pumping plants, rate control stations, regulators, dams and
levees, DISTRICT construction sites, and other sites owned, rented, leased,
borrowed, eased, and/or encroached upon by the DISTRICT. Security services are
also required at field sites for construction projects, pipeline repair projects, and
emergency repairs. The DISTRICT also owns, operates, and regularly requires
services at sites related to its watershed facilities, land, and recreational areas.
5. Some assignments for security are full-time and others are provided on a day-to-
day basis. The DISTRICT retains the right to add, adjust, or remove any and all
1
CONTRACT SECURITY SERVICES (RFP 782-24-001).
contracted security posts, assignments, mobile patrols or other positions, and to
increase or decrease the number of security staff assigned to security posts and
patrols depending on the DISTRICT’s needs day to day and based on varying
circumstances.
6. The DISTRICT encourages selected contractor(s) to subcontract work as needed
to meet the requirements of any agreement resulting from this RFP. The
DISTRICT must approve all subcontract work and must be provided notification in
writing of proposed subcontract agreements. CONTRACTOR is responsible for
ensuring that all subcontractors meet the terms and conditions of any
agreement and will be held responsible for compliance.
B. PROPOSER QUALIFICATIONS
1. Proposer Minimum Qualifications
a. Proposer, Proposer’s principal, or Proposer’s staff shall have been
regularly engaged in the business of providing both armed and unarmed
contract security services for at least five (5) years. Proposer shall be a
California Bureau of Security and Investigative Services (BSIS) certified
provider of all types of contract security services described in this RFP.
b. All assigned security staff must possess a current valid registration card
issued by the California Bureau of Security and Investigative Services (BSIS)
authorizing them to work in the classification assigned.
c. Proposer shall possess all permits, licenses, and professional credentials
necessary to perform services as specified under this RFP.
d. Proposer shall have, or have access to, sufficient qualified staff, within the
preestablished timeframe, to meet emergency increases in staffing in
response to critical incidents and/or disasters.
e. Proposer and all Proposer’s staff shall have and maintain all training
certifications legally required by the State of California, including but not
limited to topics of workplace harassment and workplace violence.
C. SPECIFIC REQUIREMENTS
1. DISTRICT REQUIRES UNIFORMED SECURITY OFFICERS AND SUPERVISORS:
Proposers will explain their operations and how they are able to staff the
following positions and associated responsibilities to meet the following
requirements:
2
CONTRACT SECURITY SERVICES (RFP 782-24-001).
a. Provide uniformed security officers, performing security guard services to
the DISTRICT based on the proposed staffing in EXHIBIT G and others as
needed, for the hours listed for each post.
b. Perform all services as described in this RFP and such additional services as
may be required by the DISTRICT to accommodate special needs and/or
emergencies, as described in SECTION D, OPTIONAL SERVICES.
c. Furnish enough fully qualified employees, including substitute personnel,
to perform the Scope of Services specified in this RFP.
(1) Proposers will describe how they avoid gaps in coverage due to
absences, vacations, and staffing shortages on both a short term
(shift to shift), and long-term basis.
2. DISTRICT RESERVES THE RIGHT TO CHANGE ASSIGNMENTS/DUTIES
a. The DISTRICT may increase, decrease, or otherwise alter the hours, posts
and types of security services needed, in response to events, disasters,
emergencies, weather or other circumstances as needed and expects the
selected CONTRACTOR to be able to increase and decrease security
staffing quickly in order to provide security services as needed under those
circumstances.
b. While not a regularly staffed position, the DISTRICT may periodically
require the assignment of armed security officers who are lawfully trained,
qualified, and licensed to carry either an exposed or concealed firearm as
well as any other required equipment, such as body armor, baton, pepper
spray, etc.
3. GENERAL SECURITY DUTIES FOR ALL CONTRACT SECURITY OFFICERS AND
SUPERVISORS
a. All security officers shall comply with the requirements of any agreement
resulting from this RFP, and with all applicable post orders, policies and
procedures of the selected CONTRACTOR, and all applicable laws and
regulations.
b. Conduct foot patrols to check doors, windows, gates, fences, vehicles, and
equipment to ensure they are secured and undamaged.
c. Provide access control at points of entry for facilities and buildings to
ensure only authorized employees, contractors, and escorted visitors
access properties.
3
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