Remote Wastewater Facilities Improvements Project

Agency:	East Bay Municipal Utility District
State:	California
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction Y - Construction of Structures and Facilities
Posted:	Nov 14, 2023
Due:	Dec 22, 2023
Publication URL:	To access bid details, please log in.

EBMUD is soliciting proposals for Remote Wastewater Facilities Improvements, Request for Proposal (RFP) No. 928-23-440.

Please respond to this RFP no later than 3:00 p.m. on Friday, December 22, 2023. Completed proposal should be emailed to Raul Ruiz at Raul.Ruiz@ebmud.com .

Please note, hard copies will not be accepted at this time.

Questions

If you have questions regarding this RFP, please send an email to Raul Ruiz , Assistant Engineer. To ensure a response, questions must be received no later than 12:00pm. on Wednesday, December 6, 2023.

RFP document(s)

Document	Type	Size
SD440 RFP FINAL Full Package	PDF	1.8 MB

Attachment Preview

REQUEST FOR PROPOSAL (RFP)

for SD-440 Remote Wastewater

Facilities Improvements Project

ADDENDA

Prospective bidders are responsible for reviewing any

published addenda regarding this bid at

ebmud.com/business-center/

CONTACT

Raúl Ruiz, Assistant Engineer

(510) 287 1609

Raul.Ruiz@ebmud.com

RESPONSE DUE

December 22, 2023

3:00 p.m. PST

SUBMIT ELECTRONICALLY TO*

Raúl Ruiz, EBMUD

Raul.Ruiz@ebmud.com

*Hardcopy proposals will not be accepted

375 ELEVENTH STREET . OAKLAND . CA 94607-4240 . WWW.EBMUD.COM/BUSINESS-CENTER/

SD-440 Remote Wastewater Facilities Improvements Project

EAST BAY MUNICIPAL UTILITY DISTRICT

RFP

for

SD-440 Remote Wastewater Facilities Improvements Project

TABLE OF CONTENTS

I. STATEMENT OF WORK

A. SCOPE

B. PROPOSER QUALIFICATIONS

C. SPECIFIC REQUIREMENTS

II. CALENDAR OF EVENTS

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS

A. RFP ACCEPTANCE AND AWARD

B. EVALUATION CRITERIA/SELECTION COMMITTEE

C. NOTICE OF INTENT TO AWARD AND PROTESTS

D. INVOICING

IV. RFP RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION

A. DISTRICT CONTACTS

B. SUBMITTAL OF RFP RESPONSE

C. RESPONSE FORMAT

ATTACHMENTS

EXHIBIT A – RFP RESPONSE PACKET

EXHIBIT B – INSURANCE REQUIREMENTS

EXHIBIT C – CONSULTING AND PROFESSIONAL SERVICES AGREEMENT (SAMPLE)

EXHIBIT D – IRAN CONTRACTING ACT CERTIFICATION

EXHIBIT E – SCOPE OF SERVICES

EXHIBIT F – LABOR HOURS BY TASK TEMPLATE

EXHIBIT G – ENVIRONMENTAL, HEALTH, SAFETY AND SECURITY CHECKLIST (SAMPLE)

REV 5/16/23

SD-440 Remote Wastewater Facilities Improvements Project

I. STATEMENT OF WORK

A. SCOPE

It is the intent of these specifications, terms, and conditions to describe the professional

services needed for improvements to the East Bay Municipal Utility District’s (DISTRICT)

remote facilities under SD-440. Consultant services shall include engineering services for

pre-design, detailed design, bid period support, and engineering services during

construction in the following areas: architectural, structural, civil, mechanical, fire

protection, electrical, and instrumentation.

The DISTRICT’s remote facilities include three wet weather treatment facilities (WWF);

Oakport WWF, Point Isabel WWF, and San Antonio Creek WWF, and fifteen pump

stations. The WWFs provide additional storage and primary treatment, if needed, during

the fall and winter seasons when rain events can exceed the treatment capacity of the

DISTRICT’s Main Wastewater Treatment Plant. Various improvements are required

across different remote facilities, including but not limited to:

• Point Isabel Wet Weather Facility

• Oakport Wet Weather Facility

• San Antonio Creek Wet Weather Facility

• Pump Station B

• Pump Station G

• Pump Station R

• Galbraith Pump Station

The DISTRICT intends to award a contract to the Proposer who best meets the

DISTRICT’s requirements. Construction is anticipated to be phased and may require

separate construction document bid packages.

B. PROPOSER QUALIFICATIONS

1. Proposer Minimum Qualifications

a. Proposer, Proposer’s principal, or Proposer’s staff shall have been

regularly engaged in the business of providing architectural, civil,

mechanical, fire protection, structural, electrical and instrumentation

engineering design services for at least five (5) years. The Proposer shall

also have experience working on similar municipal wastewater facilities.

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SD-440 Remote Wastewater Facilities Improvements Project

b. Proposer’s project manager (PM) assigned to this project shall have the

following experience:

(1) At least ten (10) years of experience providing evaluation and

design services for similar municipal wastewater facilities.

(2) As project manager, successful completion of at least one (1)

evaluation and design project within the last five (5) years.

Preference will be given to Proposers whose project manager has

experience with comparable projects in size and complexity.

(3) Experience in managing the preparation of bid documents for

construction, including for municipal capital improvement projects.

c. The Qualification of the Proposer’s firm, any subconsultant(s), and the

project team must collectively demonstrate experience on projects of

similar type, size, and complexity as the proposed project. A project may

be used for more than one category. Experience must include at least the

following:

(1) Three (3) evaluation and retrofit design projects, resulting in the

production of bid documents for construction, completed within

the last ten (10) years. At least one project shall have had a

consultant contract value over $500,000.

(2) One (1) seismic evaluation and retrofit design project, including

buildings or light industrial facilities in a high seismic hazard zone,

resulting in the production of bid documents for construction,

completed within the last ten (10) years.

(3) One (1) fire protection evaluation and retrofit design project,

including buildings or light industrial facilities in a high seismic

hazard zone, resulting in the production of bid documents for

construction, completed within the last ten (10) years.

d. The Proposer’s staff or subconsultants shall stamp all reports, drawings,

and specifications. Stamps shall be of their relevant disciplines including

but not limited to:

(1) California Professional Engineer(s), Structural Engineer(s), and Fire

Protection Engineers(s) in good standing licensed with the Board for

Professional Engineers, Land Surveyors, and Geologists.

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SD-440 Remote Wastewater Facilities Improvements Project

e. Proposer shall possess all permits, licenses, and professional credentials

necessary to perform services as specified under this RFP.

C. SPECIFIC REQUIREMENTS

The DISTRICT seeks a Consultant to provide engineering services for pre-design and

detailed design for improvements to various remote wastewater facilities. Tasks will

include field evaluation and condition assessment; architectural and structural analysis;

detailed design; drafting; permit assistance; cost estimating; developing construction

sequencing and scheduling; preparation of bid documents (specifications and drawings)

for construction; bid services; and engineering services during construction. The

following is a general outline of tasks for this project, see Exhibit E for full scope of

services.

Task 1

Project Management - The Consultant shall coordinate engineering analysis

and design work with the DISTRICT; prepare meeting agenda and minutes;

attend meetings; manage quality assurance and quality control; prepare

deliverables; and provide documents and invoices as necessary to effectively

manage this project.

Task 2

Data and Condition Assessments - The Consultant shall collect and review

facility documents and data prior to performing on-site, multi-disciplinary

condition assessments of the existing facilities to support the evaluation and

design efforts.

Task 3

Preliminary Design - The Consultant shall perform preliminary design services

to define the design criteria; project area; prioritization; develop alternatives;

preliminary equipment/product selection; preliminary layouts and sections;

cost estimates; list of drawings; list of specifications; project constraints such

as permitting, staging, wet weather, facility outages, procurement of

materials, etc., and other details needed to prepare the Preliminary Design

Report that will serve as the basis of design for the project

Task 4

Detailed Design – Bid Package(s) - The project will include detailed design as

defined and recommended in the Preliminary Design Report. The Consultant

shall perform detailed design with submittals at 10%, 50%, 90%, and Final

completion. Project duration and construction scheduling will be evaluated to

determine the number of separate bid packages necessary. User Group

meetings will be held to solicit feedback and address concerns

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Remote Wastewater Facilities Improvements Project

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