RFQ 2401 - Activated Carbon

Agency:	East Bay Municipal Utility District
State:	California
Type of Government:	State & Local
Category:	68 - Chemicals and Chemical Products
Posted:	Nov 13, 2023
Due:	Dec 6, 2023
Publication URL:	To access bid details, please log in.

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EAST BAY MUNICIPAL UTILITY DISTRICT

REQUEST FOR QUOTATION (RFQ) No. 2401

for

ACTIVATED CARBON

Contact Person: John W. Grimes, Buyer II

Phone Number: (510) 287-0316

E-mail Address: john.grimes@ebmud.com

For complete information regarding this project, see RFQ posted at

https://www.ebmud.com/business-center/materials-and-supplies-bids/current-requests-

quotation-rfqs/ or contact the EBMUD representative listed above. Please note that prospective

bidders are responsible for reviewing this site during the RFQ process, for any published addenda

regarding this RFQ.

Bids Due

1:30 p.m.

December 6, 2023

All bid submissions hand delivered or mailed (USPS, FedEx, UPS, etc.) to the address or

PO Box noted below and must be received no later than 1:30 p.m. on the bid due date.

RESPONSE DELIVERED IN-PERSON, BY

COURIER, OR PACKAGE DELIVERY

SERVICE (UPS, FedEx, DHL, etc.)

RESPONSE DELIVERED BY MAIL (USPS) to:

EBMUD–Purchasing Division

375 Eleventh Street, First Floor

Oakland, CA 94607

EBMUD–Purchasing Division

P.O. Box 24055

Oakland, CA 94623

REV: 1/24/23

EAST BAY MUNICIPAL UTILITY DISTRICT

RFQ No. 2401

for

ACTIVATED CARBON

TABLE OF CONTENTS

I. STATEMENT OF WORK ........................................................................................................... 3

A. SCOPE................................................................................................................................... 3

B. BIDDER QUALIFICATIONS .................................................................................................... 3

C. BACKGROUND ..................................................................................................................... 3

D. DIGESTER GAS DESIGN CRITERIA......................................................................................... 4

E. SPECIFIC REQUIREMENTS .................................................................................................... 4

F. INSPECTION ......................................................................................................................... 5

G. FAILURE TO MEET SPECIFICATIONS..................................................................................... 5

II. CALENDAR OF EVENTS ........................................................................................................... 5

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS ................................................................ 6

A. RFQ ACCEPTANCE AND AWARD .......................................................................................... 6

B. BRAND NAMES, APPROVED EQUIVALENTS, DEVIATIONS, AND EXCEPTIONS .................... 6

C. PRICING................................................................................................................................ 7

D. PRICE ADJUSTMENTS........................................................................................................... 7

E. NOTICE OF INTENT TO AWARD AND PROTESTS.................................................................. 8

F. METHOD OF ORDERING ...................................................................................................... 9

G. TERM / TERMINATION / RENEWAL ..................................................................................... 9

H. WARRANTY .......................................................................................................................... 9

I. INVOICING ......................................................................................................................... 10

IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION ......................................... 11

A. DISTRICT CONTACTS .......................................................................................................... 11

B. SUBMITTAL OF RFQ RESPONSE ......................................................................................... 11

ATTACHMENTS

EXHIBIT A – RFQ RESPONSE PACKET

EXHIBIT B – INSURANCE REQUIREMENTS

EXHIBIT C – GENERAL REQUIREMENTS

EXHIBIT D – IRAN CONTRACTING ACT CERTIFICATION

REV: 1/24/23

ACTIVATED CARBON

I. STATEMENT OF WORK

A. SCOPE

It is the intent of these specifications, terms, and conditions to describe requirement to

furnish and deliver as required, f.o.b. destination to the District’s Main Wastewater

Treatment Plant (MWWTP), 2020 Wake Avenue, Oakland, CA 94607, activated carbon as

specified herein during the one (1)-year period beginning approximately January 11,

2024 and ending January 10, 2025, with two (2) options, to be exercised at the sole

discretion of the District, to extend the contract for additional one (1)-year periods.

East Bay Municipal Utility District (District) intends to award a contract to the lowest

cost bidder(s) whose response meets the District’s requirements.

B. BIDDER QUALIFICATIONS

1. Bidder Minimum Qualifications

a. Bidder, bidder’s principal, or bidder’s staff shall have been regularly

engaged in the business of providing activated carbon for at least three (3)

years.

b. Bidder shall be a certified or authorized manufacturer, dealer, or provider.

c. Bidder shall possess all permits, licenses, and professional credentials

necessary to supply product and perform services as specified under this

RFQ.

C. BACKGROUND

The District currently utilizes digester gas, largely methane, produced through the

anaerobic digestion of municipal solids and renewable wastes to produce electricity at

the Power Generation Station (PGS) facility. The on-site production of electricity is used

to operate the Main Wastewater Treatment Plant (MWWTP) and offset electrical power

purchases from the local energy utility, which significantly reduces greenhouse gas

emissions associated with power production.

Prior to use at the PGS, the digester gas is conditioned by chilling for moisture removal

and carbon adsorption for removal of siloxanes. Siloxanes causes fouling in the PGS

combustion engines and turbine as the combustion process turns siloxanes into silicon

dioxide, i.e. sand. The activated carbon media shall be suitable for siloxane removal in

digester gas and shall make allowances for being exhausted by Volatile Organic

Compounds (VOC) and Hydrogen Sulfide (H2S).

RFQ No. 2401

Page 3

ACTIVATED CARBON

D. DIGESTER GAS DESIGN CRITERIA

Treatment System Gas Characteristics

Flow Rate per Train, Max.

Flow Rate per Train, Min.

Influent Gas Pressure (Nominal)

Allowable Pressure Drop, Vessels

Influent Gas Temperature

Influent Gas Moisture Level, After Reheating

Influent Gas Moisture Level, Dew Point at

Pressure

Value

1,500 SCFM

1,322 ACFM

1,200 SCFM

947 ACFM

7.0 psig

1.0 psig

80 °F

24% RH

40 °F

Digester Gas Composition

Specific Gravity

Methane Content, (dry basis) normal

Carbon Dioxide Content, (dry basis) normal

VOCs, non-methane

Hydrogen Sulfide

Siloxanes:

Total Combined

Value

0.7 to 0.9

60 – 70 mole %

30 – 40 mole %

7.5 ppmv

200 ppmv, Max

100 ppmv, Avg

4,740 ppbv

150 ppbv

350 ppbv

4,100 ppbv

E. SPECIFIC REQUIREMENTS

This section describes the activated carbon to be supplied by the successful bidder:

Gas Stream:

Ac�vated Carbon Type

Pellet Diameter

Pellet Length

CCl4 Ac�vity, wt% (ASTM D3467):

Butane Ac�vity, wt% (ASTM D5742):

Hardness Number, wt%:

Ash Content, wt%:

Moisture, wt% (as packaged):

Apparent Density, lbs/�3:

Digester Gas

Virgin, bituminous coal, hard pelle�zed

3.0 ± 0.3 mm

8.0 ± 4 mm

60 min.

25 min

95 min.

10 max.

5 max.

26 - 30

Coconut shell based activated carbons are not allowed.

RFQ No. 2401

Page 4

ACTIVATED CARBON

Delivery Requirements:

Estimate 33,000-lb shipments in approximate four (4)-month intervals.

The activated carbon must be shipped in 1,100-lb supersacks. Double-stacked pallets,

and must be secured together with shrink wrapping. District personnel will contact

Contractor with order release(s) as required.

All products shall be in new and unused condition and shall be of the most current and

up to date model.

F. INSPECTION

The District will inspect material after its arrival at the delivery point. If the rejection

rate of a sample of components is 10% or higher, all components will be rejected.

Contractor is solely responsible for ensuring the material arrives at the District’s ship-to

location free of defects and manufactured in strict conformance with the specifications.

In the case that an item or lot is rejected, District Inspectors will provide Contractor and

the EBMUD Purchasing Division with an Inspectors Job Report which will itemize the

product deficiencies and required corrective action.

The District reserves the right-of-access to the Contractor’s facility to verify

conformance to this specification at the District’s expense.

G. FAILURE TO MEET SPECIFICATIONS

In the event any shipment or shipments of a Contractor’s product do not meet the

specification or delivery requirements, the District may reject the shipment or

shipments and, at its option, may purchase this material from any supplier on the open

market who can meet the District’s specification requirements, or the District may

demand immediate replacement by Contractor of the non-conforming product. Any

costs over and above the original contract price will be charged back to the Contractor.

In addition, Contractor shall bear the costs of removal and disposition for any delivery

which fails to conform to the specifications.

II. CALENDAR OF EVENTS

EVENT

RFQ Issued

Deadline For Submission

of Questions

Response Due

DATE/LOCATION

November 13, 2023

November 20, 2023

December 6, 2023 by 1:30 p.m.

At this time all bids will be opened publicly in the EBMUD

Board Room at 375 Eleventh St.,

RFQ No. 2401

Page 5

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RFQ 2401 - Activated Carbon

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