RFP - Greenhouse Gas Report Verification

Agency:	East Bay Municipal Utility District
State:	California
Type of Government:	State & Local
Category:	66 - Instruments and Laboratory Equipment
Posted:	Feb 26, 2024
Due:	Mar 15, 2024
Publication URL:	To access bid details, please log in.

EBMUD is soliciting proposals for verification services at the Main Wastewater Treatment Plant in Oakland, required annually for the California Air Resources Board (CARB) Greenhouse Gas (GHG) Report required under the Mandatory Reporting Rule.

Please respond to this RFP no later than 3:00 p.m. on Friday, March 15, 2024. Completed proposal must be submitted via electronic mail (email) to the project manager Chris Dembiczak, chris.dembiczak@ebmud.com.

Questions

If you have questions regarding this RFP, please send an email to Chris Dembiczak, chris.dembiczak@ebmud.com. To ensure a response, questions must be received no later than 3:00 p.m. on March 8, 2024.

RFP document(s)

Document	Type	Size
RFP For GHG Verification Services 2024	PDF

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REQUEST FOR PROPOSAL (RFP)

for CARB Greenhouse Gas Report

Verification

ADDENDA

Prospective bidders are responsible for reviewing any

published addenda regarding this bid at

ebmud.com/business-center

CONTACT

Chris Dembiczak, Senior Environmental Health and Safety

Specialist

(510) 287-0509

chris.dembiczak@ebmud.com

RESPONSE DUE

March 15, 2024

3:00 p.m. PST

SUBMIT ELECTRONICALLY TO*

Chris Dembiczak, EBMUD

chris.dembiczak@ebmud.com

*Hardcopy proposals will not be accepted

375 ELEVENTH STREET . OAKLAND . CA 94607-4240 . WWW.EBMUD.COM/BUSINESS-CENTER/

EAST BAY MUNICIPAL UTILITY DISTRICT

RFP for CARB Greenhouse Gas Report Verification

TABLE OF CONTENTS

I. STATEMENT OF WORK

A. SCOPE

B. PROPOSER QUALIFICATIONS

C. SPECIFIC REQUIREMENTS

II. CALENDAR OF EVENTS

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS

A. RFP ACCEPTANCE AND AWARD

B. EVALUATION CRITERIA/SELECTION COMMITTEE

C. PRICING

D. NOTICE OF INTENT TO AWARD AND PROTESTS

E. INVOICING

IV. RFP RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION

A. DISTRICT CONTACTS

B. SUBMITTAL OF RFP RESPONSE

C. RESPONSE FORMAT

ATTACHMENTS

EXHIBIT A – RFP RESPONSE PACKET

EXHIBIT B – INSURANCE REQUIREMENTS

EXHIBIT C – CONSULTING AND PROFESSIONAL SERVICES AGREEMENT

EXHIBIT D – NOT USED

EXHIBIT E – NOT USED

EXHIBIT F – INFORMATION TECHNOLOGY SECURITY INFORMATION TO BE EXCLUDED FROM

PUBLIC RECORDS ACT REQUESTS

REV 5/16/23

CARB Greenhouse Gas Report Verification

I. STATEMENT OF WORK

A. SCOPE

It is the intent of these specifications, terms, and conditions to describe verification

services required annually for the California Air Resources Board (CARB) Greenhouse

Gas (GHG) Report required under the Mandatory Reporting Rule. One site, the Main

Wastewater Treatment Plant in Oakland, is subject to reporting and verification

annually.

East Bay Municipal Utility District (District) intends to award a two-year contract (with

four (4) options to renew for one-year terms) to the Proposer(s) who best meets the

District’s requirements.

B. PROPOSER QUALIFICATIONS

1. Proposer Minimum Qualifications

a. Proposer, Proposer’s principal, or Proposer’s staff shall have been

regularly engaged in the business of providing GHG report verification

services for at least three (3) years.

b. Proposer shall be a certified CARB-accredited verifier.

c. Proposer shall possess all permits, licenses, and professional credentials

necessary to perform services as specified under this RFP.

C. SPECIFIC REQUIREMENTS

The scope of work includes the annual verification of the District’s GHG Emissions

Report for the Main Wastewater Treatment Plant located at 2020 Wake Avenue,

Oakland, CA 94607 (ARB ID #101511). All verification work must be done as prescribed

and in compliance with the Mandatory GHG Reporting Regulation (Title 17, CCR,

sections 95100-95163).

Verification and all related reporting must be complete by August 10 of each reporting

year (starting with the 2023 Reporting Year due August 10, 2024) or as otherwise

specified by CARB. All required verification statements and paperwork must be provided

to the District and/or CARB with each verification.

The Main Wastewater Treatment Plant is subject to the Mandatory GHG Reporting

Regulation primarily due to the combustion of biogas in several combustion sources. A

typical GHG report for the Plant includes the following direct emissions from four (4)

sources, including a turbine, a boiler, natural gas devices, and three (3) cogeneration

engines (reported as one source). The cogeneration engines also use some diesel fuel

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CARB Greenhouse Gas Report Verification

which is included in the report. Electricity and thermal energy production is quantified

and reported in the GHG report. An electronic copy of the facility report from the 2022

reporting year is available upon request to Proposers by contacting the contact person

on the cover of the RFP.

II. CALENDAR OF EVENTS

EVENT

RFP Issued

Questions Due

Response Due

Anticipated Contract Start Date

DATE/LOCATION

February 26, 2024

March 8, 2024 at 3:00 p.m.

March 15, 2024 at 3:00 p.m.

July 1, 2024

Note: All dates are subject to change by District.

Proposers are responsible for reviewing https://www.ebmud.com/business-

center/requests-proposal-rfps/ for any published addenda. Hard copies of addenda

will not be mailed out.

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS

A. RFP ACCEPTANCE AND AWARD

1. RFP responses will be evaluated by the Selection Committee and will be scored

and ranked in accordance with the RFP section entitled “Evaluation

Criteria/Selection Committee.”

2. The Selection Committee will recommend award to the Proposer who, in its

opinion, has submitted the RFP response that best serves the overall interests of

the District. Award may not necessarily be made to the Proposer with the lowest

overall cost.

3. The District reserves the right to award to a single or to multiple General or

Professional Service Providers, dependent upon what is in the best interest of the

District.

4. The District has the right to decline to award this contract or any part of it for any

reason.

5. Any specifications, terms, or conditions issued by the District, or those included in

the Proposer’s submission, in relation to this RFP, may be incorporated into any

purchase order or contract that may be awarded as a result of this RFP.

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CARB Greenhouse Gas Report Verification

6. Award of contract. The District reserves the right to reject any or all proposals, to

accept one part of a proposal and reject the other, unless the proposer stipulates

to the contrary, and to waive minor technical defects and administrative errors,

as the interest of the District may require. Award will be made, or proposals

rejected by the District as soon as possible after proposals have been opened.

B. EVALUATION CRITERIA/SELECTION COMMITTEE

All proposals will be evaluated by a Selection Committee. The Selection Committee may

be composed of District staff and other parties that have expertise or experience in this

type of procurement. The Selection Committee will select a Proposer in accordance with

the evaluation criteria set forth in this RFP. The evaluation of the RFP responses shall be

within the sole judgment and discretion of the Selection Committee.

The Selection Committee will evaluate each RFP response meeting the qualification

requirements set forth in this RFP. Proposer should bear in mind that any RFP response

that is unrealistic in terms of the technical or schedule commitments, or unrealistically

high or low in cost, will be deemed reflective of an inherent lack of technical

competence or indicative of a failure to comprehend the complexity and risk of the

District’s requirements as set forth in this RFP.

RFP responses will be evaluated and scored according to the Evaluation Criteria below

and scored according to a zero to five-point scale. The scores for all Evaluation Criteria

will then be added to arrive at a weighted score for each RFP response. An RFP response

with a high weighted total will be ranked higher than one with a lesser-weighted total.

The Evaluation Criteria are as follows:

Evaluation Criteria

A. Technical Criteria:

Since all verifiers must be CARB-accredited, the only technical review that

will be done is to confirm that the Proposer is currently CARB-accredited by

checking the CARB website for the list of accredited verification bodies or

requesting proof of accreditation if a Proposer is not listed. Proposals will

be given five (5) points if accredited and disqualified if not accredited.

B. Cost:

The points for Cost will be computed by dividing the amount of the lowest

responsive RFP response received by each Proposer’s total proposed cost.

While not reflected in the Cost evaluation points, an evaluation may also be

made of:

1. Reasonableness (i.e., does the proposed pricing accurately reflect the

Proposer’s effort to meet requirements and objectives?)

2. Realism (i.e., is the proposed cost appropriate to the nature of the

products and services to be provided?)

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RFP - Greenhouse Gas Report Verification

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