RFQ 2402 - Bixler Yard Security Fencing RFQ 2402

Agency:	East Bay Municipal Utility District
State:	California
Type of Government:	State & Local
Category:	56 - Construction and Building Materials Y - Construction of Structures and Facilities
Posted:	Feb 23, 2024
Due:	Mar 6, 2024
Publication URL:	To access bid details, please log in.

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EAST BAY MUNICIPAL UTILITY DISTRICT

REQUEST FOR QUOTATION (RFQ) No. 2402

for

BIXLER YARD SECURITY FENCING

Contact Person: John W. Grimes, Buyer II

Phone Number: (510) 287-0316

E-mail Address: john.grimes@ebmud.com

For complete information regarding this project, see RFQ posted at

https://www.ebmud.com/business-center/materials-and-supplies-bids/current-requests-

quotation-rfqs/ or contact the EBMUD representative listed above. Please note that prospective

bidders are responsible for reviewing this site during the RFQ process, for any published addenda

regarding this RFQ.

Bids Due

1:30 p.m.

March 6, 2024

All bid submissions hand delivered or mailed (USPS, FedEx, UPS, etc.) to the address or

PO Box noted below and must be received no later than 1:30 p.m. on the bid due date.

RESPONSE DELIVERED IN-PERSON, BY

COURIER, OR PACKAGE DELIVERY

SERVICE (UPS, FedEx, DHL, etc.)

RESPONSE DELIVERED BY MAIL (USPS) to:

EBMUD–Purchasing Division

375 Eleventh Street, First Floor

Oakland, CA 94607

EBMUD–Purchasing Division

P.O. Box 24055

Oakland, CA 94623

REV: 1/24/23

EAST BAY MUNICIPAL UTILITY DISTRICT

RFQ No. 2402

for

BIXLER YARD SECURITY FENCING

TABLE OF CONTENTS

I. STATEMENT OF WORK ........................................................................................................... 3

A. BACKGROUND ..................................................................................................................... 3

B. SCOPE................................................................................................................................... 3

C. BIDDER QUALIFICATIONS .................................................................................................... 3

D. SPECIFIC REQUIREMENTS .................................................................................................... 3

E. DELIVERABLES / REPORTS ................................................................................................... 4

F. FAILURE TO MEET SPECIFICATIONS..................................................................................... 4

II. CALENDAR OF EVENTS ........................................................................................................... 5

A. NON-MANDATORY SITE WALK ............................................................................................ 5

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS ................................................................ 6

A. RFQ ACCEPTANCE AND AWARD .......................................................................................... 6

B. BRAND NAMES, APPROVED EQUIVALENTS, DEVIATIONS, AND EXCEPTIONS .................... 6

C. PRICING................................................................................................................................ 6

D. NOTICE OF INTENT TO AWARD AND PROTESTS.................................................................. 7

E. METHOD OF ORDERING ...................................................................................................... 8

F. TERM / TERMINATION......................................................................................................... 8

G. WARRANTY .......................................................................................................................... 8

H. INVOICING ........................................................................................................................... 9

IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION ........................................... 9

A. DISTRICT CONTACTS ............................................................................................................ 9

B. SUBMITTAL OF RFQ RESPONSE ......................................................................................... 10

ATTACHMENTS

EXHIBIT A – RFQ RESPONSE PACKET

EXHIBIT B – INSURANCE REQUIREMENTS

EXHIBIT C – GENERAL REQUIREMENTS

EXHIBIT D – PHOTOS:

BIXLER YARD FENCING PERIMETER

NORTH SIDE ORWOOD RD. SLIDE GATE (REMOVAL/CONTIGUOUS REPLACE)

EXHIBIT E – SECURITY CHAIN LINK FENCE DRAWING 338-GB-002

REV: 1/24/23

BIXLER YARD SECURITY FENCING

I. STATEMENT OF WORK

A. BACKGROUND

Bixler Service Yard is located at 50 Bixler Road, Brentwood, California 94513. The site is

located within a remote area of unincorporated Contra Costa County surrounded by

farms and fronts a semi-busy road used by locals and visitors to a popular marina. The

service yard has been subject to numerous break-ins and theft of equipment. The

District needs a fence constructed to fully secure the site.

B. SCOPE

It is the intent of these specifications, terms, and conditions to describe security fencing

to be constructed around perimeter of the Bixler Service Yard, minus one less existing

slide gate. East Bay Municipal Utility District (District) intends to award a contract to the

lowest cost bidder(s) whose response meets the District’s requirements.

The scope of this project is for Contractor to replace the existing standard chained link

fencing surrounding the Bixler Service Yard with new security fencing to provide

increased security of the yard, in accordance with the photos in EXHIBIT D and the

drawing in EXHIBIT E of this Request for Quotation (RFQ). The security fencing is needed

reinforce the security of the service yard and prevent further theft of District property.

C. BIDDER QUALIFICATIONS

1. Bidder Minimum Qualifications

a. Bidder, bidder’s principal, or bidder’s staff shall have been regularly

engaged in the business of installing security fences for at least five (5)

years.

b. Bidder shall be a certified fence contractor in possession of a current C-13

Fence Contractor license issued by the California Contractors State License

Board.

c. Bidder shall possess all permits, licenses, and professional credentials

necessary to supply product and perform services as specified under this

RFQ.

D. SPECIFIC REQUIREMENTS

Contractor shall construct a fence satisfactory to this RFQ and District specifications and

drawings set forth in this RFQ Exhibit D and E, based on below requirements:

RFQ No. 2402

Page 3

BIXLER YARD SECURITY FENCING

1. Remove and legally dispose of approximately 2,250 LF of 6’ high chain link fence

with three strands of barbed wire. Demolition of existing fencing shall include

removing existing posts and concrete to 6 inches below grade.

2. Construct/install new 8’ chain link fencing with 1’ of barbed wire (6 strands) with

one (1) 29’ slide gate and two (2) 20’ double swing gates. Fencing to consist of

black, vinyl coated 1-inch mesh galvanized wire fabric as shown in Exhibit E.

3. Contractor shall be responsible for maintaining job-site safety and compliance

with applicable OSHA standards.

4. After any fence removal has begun and until security fencing is completed

Contractor shall be responsible for maintaining job-site security by use of

temporary fencing and contiguous secure enforcement around entire perimeter.

5. All work performed at District facilities shall be completed Monday through

Thursday, between 7:00 AM and 4:00 PM.; and Friday between 7:00 AM and 3:00

6. All chain link, posts and framework to be black vinyl coated.

7. All products shall be in new and unused condition and shall be of the most

current and up to date model.

E. DELIVERABLES / REPORTS

1. Security Fencing as described.

2. Estimated date of completion based upon estimated award date.

F. FAILURE TO MEET SPECIFICATIONS

In the event any shipment or shipments of a Contractor’s product do not meet the

specification or delivery requirements, the District may reject the shipment or

shipments and, at its option, may purchase this material from any supplier on the open

market who can meet the District’s specification requirements, or the District may

demand immediate replacement by Contractor of the non-conforming product. Any

costs over and above the original contract price will be charged back to the Contractor.

In addition, Contractor shall bear the costs of removal and disposition for any delivery

which fails to conform to the specifications.

RFQ No. 2402

Page 4

BIXLER YARD SECURITY FENCING

II. CALENDAR OF EVENTS

EVENT

RFQ Issued

Deadline For Submission of

Questions

NON-MANDATORY Site

Walk

DATE/LOCATION

February 14, 2024

February 26, 2024

February 22, 2024 at

10:30a.m.

at: Bixler Service Yard

50 Bixler Road

Brentwood, CA 94513

Questions/schedule attendance at Site Walk; contact: Dustin Cabihi, Mtc. Superintendent

dustin.cabihi@ebmud.com ofc 510-287-2040, cell 925-437-4526

Response Due

March 6, 2024 by 1:30 p.m.

At this time all bids will be opened publicly in the EBMUD

Board Room at 375 Eleventh St.,

Oakland, CA 94607*

Anticipated Contract Start

Date

April 1, 2024

Note: All dates are subject to change by District.

*Due to COVID-19, in-person bid inspection will be suspended. Following the opening a

list of submitted pricing will be posted to:

https://www.ebmud.com/business-center/materials-and-supplies-bids/

Bidders are responsible for reviewing https://www.ebmud.com/business-

center/materials-and-supplies-bids/current-requests-quotation-rfqs/ for any

published addenda. Hard copies of addenda will not be mailed out.

A. NON-MANDATORY SITE WALK

Non-Mandatory site walk/bid conference will be held to:

1. Allow the District to discuss the scope of the project.

2. Provide bidders an opportunity to view site, etc., necessary to respond to this

RFQ.

3. Provide an opportunity for bidders to ask specific questions about the project and

request RFQ clarifications.

4. Provide the District with an opportunity to receive feedback regarding the project

and RFQ.

All questions deemed to be pertinent by the District will be addressed in an Addendum

following the site walk.

RFQ No. 2402

Page 5

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

RFQ 2402 - Bixler Yard Security Fencing RFQ 2402 - Addendum No. 1

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