Upgrade Wilmette Lift Station, NSA

Agency:	Metropolitan Water Reclamation District of Greater Chicago
State:	Illinois
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Posted:	Dec 6, 2023
Due:	Jan 9, 2024
Solicitation No:	19-083-3P
Publication URL:	To access bid details, please log in.

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NOTICE

INVITATION TO BID

THE METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO

FOR

UPGRADE WILMETTE LIFT STATION

NORTH SERVICE AREA

COOK COUNTY, ILLINOIS

CONTRACT 19-083-3P

PROPOSALS ARE DUE TUESDAY, JANUARY 9, 2024

Sealed Proposals, endorsed as above, will be submitted back to the District via an electronic upload

to the Bonfire Portal only, from the date of the Invitation to Bid, up to 11:00 A.M. (Central time),

on the bid opening date, and will be opened publicly by the Director of Procurement and Materials

Management or her designee at 11:00 A.M. on Tuesday, January 9, 2024. The public cannot attend

but can view the bid opening at http://mwrd.org/bid-opening.

NO BIDS WILL BE ACCEPTED AFTER 11:00 A.M. ON THE ABOVE SCHEDULED BID

DATE. ALL BIDS FAXED, EMAILED, MAILED OR HAND DELIVERED WILL NOT

BE CONSIDERED AND WILL BE RETURNED TO THE BIDDER. THERE IS NO BID

DEPOSITORY SAFE AVAILABLE FOR MAILING OR HAND DELIVERING BIDS.

THE DISTRICT WILL ONLY ACCEPT BIDS ELECTRONICALLY UPLOADED TO

THE BONFIRE PORTAL (https://mwrd.bonfirehub.com/). PLEASE SEE SPECIFIC

INSTRUCTIONS ON HOW TO UPLOAD YOUR BID TO THE BONFIRE PORTAL IN

THE BID DOCUMENT ENTITLED “SUBMISSION VIA THE BONFIRE PORTAL”.

Specifications, proposal forms and/or plans may be obtained from the Department of Procurement

and Materials Management by downloading online from the District’s website at www.mwrd.org

(Doing Business→Procurement and Materials Management→Contract Announcements). No fee

is required for the Contract Documents. Any questions regarding the downloading of the

Contract Document should be directed to the following email: contractdesk@mwrd.org or call

(312) 751-6643.

Further the District assumes no liability or responsibility for the failure or inability of any Bidder

to successfully download any and all contract documents, including but not limited to

specifications, proposal forms and/or plans, as a result of any type of technological computer

and/or software system failure or breakdown that restricts, prohibits or prevents successful

downloading of any and all District contract documents by the Bidder, whether caused by the

District or other parties, directly or indirectly.

Contract 19-083-3P

INVITATION TO BID

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Tenders are invited for the work consisting of furnishing all materials, labor, and equipment

required to:

1. Remove remnants of the original air pump, supports, piping, power, and controls installed in

1938 or later.

2. Remove existing centrifugal pump and install two new submersible centrifugal pumps in the

dry-well to improve performance and reliability of the lift station. Pumps shall automatically

alternate running for equal wear. Duplex arrangement will allow maintenance of individual

pumps in the system without shutting down the entire system.

3. Remove and replace 8” and 10” dia. cast iron discharge pipes, install thermal insulation and

heat-tracing on new exterior pipes.

4. Remove and replace existing sump pump and discharge pipes.

5. Remove grating located inside station at elevation +3.37.

6. Install new pipes, fittings, and valves as shown on drawings.

7. Install equipment pads and supports for new pumps and piping.

8. Install an upgraded electrical system for pumps powering and lighting.

9. Provide controls to monitor submersible pumps. All controls shall be integrated through the

terminal inside the Wilmette Pumping Station into the DCS center situated at O’Brien Water

Reclamation Plant (WRP).

10. Provide DCS programming and graphics.

11. Restore existing grading and landscaping as needed to ensure proper drainage and aesthetics.

12. Perform other work as specified in the Detail Specifications and as shown on the Plans.

The site of construction is at 613 Sheridan Road, Village of Wilmette, Illinois 60091.

The estimated cost of the work under Contract 19-083-3P is between $1,529,285.00 and

$1,851,240.00.

The Voluntary Technical Pre-Bid meeting will be held online via a Zoom meeting on Thursday,

December 21, 2023, at 9:30 a.m. CDT. The link to the Zoom meeting is attached in a separate

Word document under the “Additional Documents” column on the District’s website at mwrd.org

(Doing Business➔Procurement & Materials Management➔Contract Announcements➔ (Find

correct project)➔Bidding Documents). The purpose of the Voluntary Technical Pre-Bid meeting

is to review the scope of work, to provide for identification and discussion of potential problems

that might arise during the administration of this Contract and seek clarification of technical or

procedural aspects of this Contract. There will be a Q&A session at the end of the meeting. Also,

INVITATION TO BID

Contract 19-083-3P

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suppliers must give their contact information to register prior to entering the Zoom Pre-Bid

meeting. Bidders are STRONGLY URGED to inspect all areas of the work sites, prior to bidding,

to familiarize themselves with the nature of the work and the method of accomplishing the same.

The Voluntary Site Visit without confined space entry into the lift station vault (only visual

inspection thru top opening will be allowed) will be held on Wednesday, December 13, 2023 at

9:00 AM, on the south side of the channel at the main Pump Station.

Bidders can schedule an optional individual site visit with the confined space entry.

The bidder shall be responsible for providing trained personnel and equipment, and to follow

required safety protocol. To schedule an individual site visit with confined space entry, bidders are

asked to contact the Resident Engineer, Brian Bolton, Monday through Friday, 8:00 a.m. to 3:00

p.m. CST (time) at (847) 375-2589 or email: BoltonB@mwrd.org. Bidders are reminded that no

questions will be taken during any site inspections. The District’s website (www.mwrd.org) will

be used for addressing any questions, as indicated in the Invitation to Bid documents for this

contract. The path is as follows: Doing Business➔Procurement and Materials

Management➔Contract Announcements➔ (Find a correct project)➔Ask a Question.

THE BID DEPOSIT FOR THIS PROPOSAL IS $93,000.00.

Each proposal must be accompanied by a bid deposit in the form of a bid bond in the amount of

NINETY-THREE THOUSAND DOLLARS ($93,000.00). Each bid bond must be underwritten

by a surety licensed to do business in the State of Illinois, listed in the latest copy of the Federal

must contain signatures from the Bidder and Surety Company. Failure to provide signatures on the

bid bond will result in the rejection of the bid. Photographic and/or stamped signatures are

acceptable. Any proposal submitted without being accompanied by the required bid deposit, in the

aforesaid form, will not be considered and will not be read after it is

publicly opened.

Prior to award of the Contract, the lowest responsible bidder must demonstrate compliance with

the MWRDGC Multi-Project Labor Agreement by submitting to the Director of Procurement and

Materials Management a signed Certification of Compliance with Multi-Project Labor Agreement.

The Agreement and Certificate of Compliance are contained in the Contract Documents.

The bid money value of all materials purchased directly by the Contractor, together with the bid

money value of all work performed by personnel and facilities provided directly by the Contractor,

shall not be less than 25% of the money value of all work performed under this Contract. Any bid

money value of work performed by the Subcontractors for work on the job site utilizing

Subcontractors’ materials, labor and facilities cannot be included in the percent of work to be

completed by the Contractor.

Bidders on contracts in excess of Ten Thousand Dollars ($10,000.00) will be required to comply

with the President’s Executive Order No. 11246, as amended to date, regarding

NON-DISCRIMINATION IN EMPLOYMENT. The requirements for bidders and contractors

under this order are explained in Appendix C of the Contract Documents. The provisions of

Appendix C also apply to each Subcontractor on contracts in excess of Ten Thousand Dollars

($10,000.00).

Contract 19-083-3P

INVITATION TO BID

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The Bidder shall submit with the Proposal a signed and completed MBE or WBE Utilization Plan,

which lists the firms intended to be used as MBE or WBE the type of work or service each will

perform, and the dollar amount to be allocated to each MBE or WBE.

1.) Each Bidder must submit with the proposals a signed and completed MBE/WBE Utilization

Plan which lists each business intended to be used as a MBE and WBE on pages UP-2 and UP-3

and supplemental pages as necessary. The Bidder must sign the Signature Section page on

UP-4. Failure to submit a signed MBE/WBE Utilization Plan will result in a bid being deemed

non-responsive and the bid will be rejected. Also, if a Waiver is sought, the Bidder is required to

sign pages UP-4 and UP-, the Waiver Request Form; failure to do so will be viewed as non-

responsive and the bid will be rejected.

2.) Each Bidder must submit with their bid package an original or facsimile copy of MBE/WBE

Subcontractor’s Letter of Intent, Page UP-6 for each subcontractor listed on their MBE/WBE

Utilization Plan. The submitted MBE/WBE Subcontractor’s Letter of Intent must be completed

and signed by the subcontractor and accompanied with a copy of the subcontractor’s current Letter

of Certification from a state, local government or agency or documentation demonstrating that the

subcontractor is a MBE or WBE within the meaning of the Affirmative Action Ordinance,

Revised Appendix D. Failure to submit the MBE/WBE Utilization Plan signed by the Bidder at

the time of the bid opening and the MBE/WBE Subcontractor’s Letter of Intent signed by each

MBE and WBE will be viewed as non-responsive and the bid will be rejected.

3.) If the Bidder exceeds the allowable Supplier Utilization amount which is stated in the bid

documents, the bid will be viewed as non-responsive. Therefore, the Bidder may not exceed the

use of a MBE or WBE supplier for more than 50% of each of the respective MBE or WBE goal,

unless the Administrator has authorized a Supplier’s Exception notated on page AU-1.

4.) Each Bidder must submit with their proposals a completed VBE Commitment Form which

lists each business to be used as a VBE. The Bidder must make a “Good Faith Effort” to identify

eligible Veteran-Owned Business by completing the VBE Commitment Form. If the Bidder is

unable to identify qualified VBE subcontractors capable of providing goods or services required

by the contract, the Bidder must write “no participation” on the VBE Commitment Form. Where

a Bidder has failed to meet the VBE participation goal, the Administrator shall require the

Contractor to submit a Veteran’s Business Enterprise Good Faith Efforts Documentation Form

and provide additional documentation of its good faith efforts in attempting to fulfill the VBE goal.

5.) The Contractor agrees to use the District’s online compliance monitoring system

administered by the Diversity Section for payment and reporting purposes, in order to fulfill

the Affirmative Action Program requirements.

The Utilization Plan MUST be signed by the bidder, even if the bidder requests a waiver and/or

offers itself to meet any of the Affirmative Action Ordinance Revised Appendix D goals. If the

bidder offers itself to satisfy any of the Affirmative Action Ordinance Revised Appendix D goals,

then its name shall be shown in the appropriate space(s) on the Utilization Plan.

Where a bidder is a business owned and controlled by a minority woman (M/WBE) or where the

bidder utilizes a M/WBE in a joint venture or as a subcontractor, the bidder may count the M/WBE

participation either toward the achievement of its MBE or WBE goal, but not both.

INVITATION TO BID

Contract 19-083-3P

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The work under this contract is classified “Mechanical” for the MBE or WBE utilization goals

contained in the Affirmative Action Ordinance Revised Appendix D and for the VBE utilization

goals contained in Appendix V – VBE Instructions and Commitment Form. The associated goals

are 12% MBE and/or WBE, and 3% VBE. The MBE, WBE, and VBE utilization goals do not

apply to the work assigned to the portions of the DCS work included as part of the Negotiated

Price Item with the DCS manufacturer, Emerson and ABB. Should you have any questions,

contact the Diversity Office at (312) 751-4035.

The Bidder to whom the contract is awarded must be prepared to comply with the requirements of

the Affirmative Action Ordinance Revised Appendix D during the life of the contract.

Any contract or contracts awarded under this invitation for bids are expected to be funded in part

by a loan from the Illinois Environmental Protection Agency (IEPA). Neither the State of Illinois

nor any of its departments, agencies, or employees is or will be a party to this invitation for bids

or any resulting contract. The procurement will be subject to regulations contained in the

Procedures for Issuing Loans from the Water Pollution Control Loan Program (35 IAC Part 365),

the Davis-Bacon Act (40 USC 276a through 276a-5) as defined by the United States Department

of Labor, the Employment of Illinois Workers on Public Works Act (30 ILCS 570), Illinois Works

Jobs Program Act (30 ILCS 559/20-1), and the “Use of American Iron and Steel” requirements as

contained in Section 436 of H.R. 3547, The Consolidated Appropriations Act, 2014. This

procurement is also subject to the loan recipient’s policy regarding the increased use of

disadvantaged business enterprises. The loan recipient’s policy requires all bidders to undertake

specified affirmative efforts at least sixteen (16) days prior to bid opening. The policy is contained

in the specifications. Bidders are also required to comply with the President’s Executive Order

No. 11246, as amended. The requirements for bidders and contractors under this order are

explained in 41 CFR 60-4.

Federal Regulations regarding labor standards, the Copeland Anti-Kickback Act, equal

employment opportunity and access to work shall be in effect. These regulations appear in

Appendices B and I in the Contract Documents and form a part thereof. The Bidder must execute

Grant Forms Nos. 1, 2, 3, 4, 5 and 6 in the appropriate place in Appendix B as part of the Proposal.

Any Proposal submitted without being accompanied by the executed Grant Forms Nos. 1, 2,

3, 4, 5 and 6 will be rejected as non-responsive. The Bidder shall specifically take note of

Section 7, “Certification,” of Appendix I regarding non-collusion requirements, and shall comply

with same.

Bidders should read page R-2, Paragraph 6, in regards to questions on this Contract.

Any potential bidder with questions regarding the meaning of any part of the specifications or

other bidding documents should submit such inquiries online at the District’s website,

www.mwrd.org. The path is as follows: Doing Business→Procurement and Materials

Management→Contract Announcements. The District will provide an online response to such

inquiries, as the District deems appropriate. Strings of appropriate questions and answers regarding

the bidding documents will be available online on the District’s website until the bid opening date

of the bidding documents. No questions will be accepted by telephone, fax, email, mail, or any

other such form of delivery.

Contract 19-083-3P

INVITATION TO BID

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

contract number	contract description	advertise date	bid opening date	contract documents	questions and answers	plan holder list
19-083-3P	Upgrade Wilmette Lift Station, NSA	12/6/2023 12:00:00 AM	1/9/2024 11:00:00 AM	» General Information » Invitation to Bid* » Bidding Documents	» Ask A Question » View Questions and Answers	Plan Holder List

Upgrade Wilmette Lift Station, NSA

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