Westchester Pumping Station Relief Sewer, SSA

Agency:	Metropolitan Water Reclamation District of Greater Chicago
State:	Illinois
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Posted:	Aug 30, 2023
Due:	Oct 24, 2023
Solicitation No:	21-168-3S
Publication URL:	To access bid details, please log in.

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NOTICE

INVITATION TO BID

THE METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER

CHICAGO

FOR

WESTCHESTER PUMPING STATION RELIEF SEWER, SSA

CONTRACT 21-168-3S

PROPOSALS ARE DUE TUESDAY, OCTOBER 24, 2023

Sealed proposals, endorsed as above, will be submitted back to the Metropolitan Water

Reclamation District of Greater Chicago (District) via an electronic upload to the Bonfire Portal

only, from the date of the Invitation to Bid, up to 11:00 A.M. (Central Daylight Time (CDT)), on

the bid opening date, and will be opened publicly by the Director of Procurement and Materials

Management or designee at 11:00 AM on OCTOBER 24, 2023. The public cannot attend but can

view the bid opening at https://mwrd.org/bid-opening.

No bids will be accepted after 11:00 A.M. (Central Daylight Time) on the above scheduled

due date. Faxed, mailed, emailed, or hand delivered proposals will not be accepted. There

is no Bid Depository safe for this purpose. The District will only accept bids electronically

uploaded to the Bonfire Portal (https://mwrd.bonfirehub.com/). Please see specific

instructions on how to upload your bid to the Bonfire Portal in the bid document entitled

“Submission via the Bonfire Portal.”

Tenders are invited for the work consisting of furnishing all materials, labor, and equipment required

to install approximately 215 linear feet of 45-inch diameter glass-fiber reinforced plastic (GRP) pipe

by microtunneling, approximately 60 linear feet of 45-inch diameter GRP by open cut, 1 connecting

structure, 1 microtunnel launching shaft, 1 microtunnel receiving pit and paving and surface

restoration work.

The construction is located in the Village of Westchester and Village of Broadview, County of Cook,

State of Illinois.

The Contract 21-168-3S consists of 4 items. The work shall be completed within 450 calendar days

after approval of the contractor’s bond. The Bidder must bid on all items for a bid to be considered

responsive. The District intends to issue one Contract to one bidder for all the work to be performed.

The estimated cost of the work under Contract 21-168-3S is between $6,317,500.00 and

$7,647,500.00.

THE BID DEPOSIT FOR THE PROPOSAL IS THREE HUNDRED FIVE THOUSAND

NINE HUNDRED DOLLARS AND ZERO CENTS ($305,900.00).

Contract 21-168-3S

INVITATION TO BID

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The Voluntary Technical Pre-Bid Conference will be held online via Zoom meeting on

Thursday September 14, 2023, at 11:00 a.m. CDT. The link to the Zoom meeting is attached in a

separate Word document under the “Additional Documents” column on the District’s website at

mwrd.org (Doing Business➔Procurement & Materials Management➔Contract

Announcements➔(Find correct Project➔ Bidding Documents). The purpose of the Voluntary

Technical Pre-Bid meeting is to review the scope of work, to provide for identification and discussion

of potential problems that might arise during the administration of this Contract and seek clarification

of technical or procedural aspects of this Contract. There will be a Q&A session at the end of the

meeting. Also, suppliers must give their contact information to register prior to entering the Zoom

Pre-Bid meeting.

Bidders are STRONGLY URGED to inspect all areas of the work sites, prior to bidding, to

familiarize themselves with the nature of the work and the method of accomplishing the same. A

Voluntary Pre-Bid Walk-Through will be held on Wednesday, September 13, 2023, at 11:00

a.m. CDT at the Westchester Pumping Station, 1140 Gardner Road, Westchester, IL 60154.

Attendees are advised to bring a hard hat and appropriate footwear for an industrial type of facility

and a current business card. Bidders are reminded that no questions will be taken during any site

inspections. The District’s website (www.mwrd.org) will be used for addressing any questions, as

indicated in the Invitation to Bid documents for this Contract. The path is as follows: Doing

Business➔Procurement & Materials Management➔Contract Announcements➔(Find correct

Project➔Ask a Question. Potential bidders may also contact the Project Manager, Patrick Jensen at

jensenp2@mwrd.org Monday through Friday, 8:30 a.m. to 4:00 p.m. CDT to schedule additional site

visits within the Westchester Pumping Station if needed and upon availability of the District.

Further, the District assumes no liability or responsibility for the failure or inability of any Bidder to

successfully download any and all contract documents, including but not limited to specifications,

proposal forms and/or plans, as a result of any type of technological computer and/or software system

failure or breakdown that restricts, prohibits or prevents successful downloading of any and all District

contract documents by the Bidder, whether caused by the District or other parties, directly or

indirectly.

If any potential Bidder contemplating to submit a proposal is in doubt as to the true meaning of any

part of the specifications or other contract documents, such inquiry should be submitted online at the

District’s website, www.mwrd.org. The path is as follows: Doing Business➔Procurement and

Materials Management➔Contract Announcements. The District will provide an online response to

such inquiries, as the District deems appropriate. Strings of appropriate questions and answers

regarding the bidding documents will be available online on the District’s website until the bid

opening date of the bidding documents. No questions will be accepted by telephone, fax, email, mail,

or any other such form of delivery.

The District will only respond to questions received online up to ONE WEEK prior to the bid opening

date of the bidding documents. The District will not respond to questions received after this date. The

District does not guarantee the timeliness of responses provided online, nor does the District guarantee

that such responses will be provided in adequate time to affect the submission of bids. The District

shall provide responses online ONLY if the responses do not interpret or otherwise change the bidding

documents.

Contract 21-168-3S

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The District’s responses online are NOT official responses and, therefore, are not binding to the

bidding documents. Any official interpretation or change to the bidding documents will be made only

by addenda duly issued to all plan holders on record by the Director of Procurement and Materials

Management.

Bidding documents are only available online, and all addenda issued for this contract will be available

online at the District’s website, www.mwrd.org. The path is as follows: Doing

Business➔Procurement and Materials Management➔Contract Announcements. A copy of such

addenda will also be emailed/faxed to each person which downloads a set of such contract documents.

Failure on the part of the prospective bidder to receive a written interpretation prior to the time of the

opening of bids will not be grounds for withdrawal of proposal.

Each proposal must be accompanied by a bid deposit in the form of a bid bond in the amount of Three

Hundred Five Thousand Nine Hundred Dollars and Zero Cents ($305,900.00). Each bid bond must

be underwritten by a surety licensed to do business in the State of Illinois, listed in the latest copy of

the Federal Register and approved by the Director of Procurement and Materials Management. The

bid bond must contain signatures from the Bidder and Surety Company. Failure to provide signatures

on the bid bond will result in the rejection of the bid. Photographic and/or stamped signatures are

acceptable. Any proposal submitted without being accompanied by the required bid deposit, in the

aforesaid form, will not be considered and will not be read after it is publicly opened.

The contract will be awarded to the lowest responsible, responsive Bidder, unless all bids are rejected.

Prior to award of the contract, the lowest responsible bidder must demonstrate compliance with the

District’s Multi-Project Labor Agreement (Cook County) by submitting to the Director of

Procurement and Materials Management a signed Certification of Compliance with the Multi-Project

Labor Agreement (MPLA). The Agreement and Certificate of Compliance are contained in the

Contract Documents.

Bidders on contracts in excess of Ten Thousand Dollars ($10,000.00) will be required to comply with

the President's Executive Order No. 11246 as amended to date regarding NONDISCRIMINATION

IN EMPLOYMENT. The requirements for Bidders and Contractors under this Order are explained

in Appendix C of the Contract Documents. The provisions of Appendix C also apply to each

Subcontractor on the Contract in excess of Ten Thousand Dollars ($10,000.00).

1. Each Bidder must submit with their proposals a signed and completed MBE/WBE

Utilization Plan which lists each business intended to be used as a MBE and WBE on

pages UP-2 and UP-3 and supplemental pages as necessary. The Bidder must sign the

Signature Section page on UP-4. Failure to submit a signed MBE/WBE Utilization Plan

will result in a bid being deemed non-responsive and the bid will be rejected. Also, if a

Waiver is sought, the Bidder is required to sign pages UP-4 and UP-5, the Waiver

Request Form; failure to do so will be viewed as non-responsive and the bid will be

rejected.

2. Each Bidder must submit with their bid package an original or facsimile copy of the

MBE/WBE Subcontractor's Letter of Intent, page UP-6 for each subcontractor listed

on their MBE/WBE Utilization Plan. The submitted MBE/WBE Subcontractor’s Letter

of Intent must be completed and signed by the subcontractor and accompanied with a

copy of the subcontractor's current Letter of Certification from a state, local government

or agency or documentation demonstrating that the subcontractor is a MBE or WBE

Contract 21-168-3S

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within the meaning of the Affirmative Action Ordinance, Revised Appendix D. Failure

to submit the MBE/WBE Utilization Plan signed by the Bidder at the time of the bid

opening and the MBE/WBE Subcontractor's Letter of Intent signed by each MBE and

WBE will be viewed as non-responsive and the bid will be rejected.

3. If the Bidder exceeds the allowable Supplier Utilization amount which is stated in the bid

documents, the bid will be viewed as non-responsive. Therefore, the Bidder may not

exceed the use of a MBE or WBE supplier for more than 50% of each respective MBE or

WBE, goal, unless the Administrator has authorized a Supplier's Exception notated on

page AU-1.

4. Each Bidder must submit with their proposal a completed VBE Commitment Form which

lists each business intended to be used as a VBE. The Bidder must make a “Good Faith

Effort” to identify eligible Veteran Owner-Businesses by completing the VBE

Commitment Form. If the Bidder is unable to identify qualified VBE subcontractors capable

of providing goods or services required by the Contract, the Bidder must write “no

participation” on the VBE Commitment Form. Where a Bidder has failed to meet the VBE

participation goal, the Administrator shall require the Contractor to submit a Veteran’s

Business Enterprise Good Faith Efforts Documentation Request Form and provide

additional documentation of its good faith efforts in attempting to fulfill the VBE goal.

5. The Contractor must use the District’s online compliance monitoring system

administered by the Diversity Section for payment and reporting purposes, in order to

fulfill the Affirmative Action Program requirements.

The bid money value of all materials purchased directly by the Contractor, together with the bid

money value of all work performed by personnel and facilities provided directly by the Contractor,

shall be not less than 35% of the money value of all work performed under this Contract. Any bid

money value of work performed by the Subcontractors, for work on the job site utilizing the

Subcontractors’ materials, labor and facilities cannot be included in the percent of work to be

completed by the Contractor.

The Bidder agrees to fulfill the Special Training for Apprentices as specified in the Appendix K and

to provide training opportunities throughout the life of the contract. The requirements of the Special

Training for Apprentices for the purpose of this contract, the requirements Special Training Provisions

for Apprentices are 400 Minority and 140 Female Hours.

The MBE/WBE Utilization Plan MUST be signed by the Bidder, even if the Bidder requests a waiver

and/or offers itself to meet any of the Appendix D goals. If the bidder offer itself to satisfy any of the

Appendix D goals, then its name shall be shown in the appropriate space(s) on the MBE/WBE

Utilization Plan.

Where a Bidder is a business owned and controlled by a minority women (M/WBE) or where the

Bidder utilized an M/WBE in a joint venture or as a subcontractor, the Bidder may count the M/WBE

participation toward the achievement of either its MBE or WBE goal, but not both.

Subsequent to the bid opening, and if it is determined by the Affirmative Action Administrator that a

Contractor’s Information form is required from the apparent low bidder, the bidder must complete

and submit the form within (3) days of receiving the written request.

Contract 21-168-3S

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The work under this contract is classified "General Construction” for the Socially and Economically

Disadvantaged Individuals utilization goals contained in the Affirmative Action Ordinance, Revised

Appendix D. The associated goals are 15% Minority-owned Business Enterprises (MBE) and/or

Women-owned Business Enterprises (WBE) and 3% Veteran-owned Businesses (VBE). Should you

have any questions, please contact the Diversity Office at 312-751-4035.

It is required that the prospective bidder indicates participation by signing each applicable MBE/WBE

Utilization Plan contained with the Contract Document.

The Bidder to whom the Contract is awarded must be prepared to comply with the requirements of

the Affirmative Action Ordinance Revised Appendix D and Appendix V during the life of the

Contract.

Bidders should read the bidding requirements set forth on pages R-1 through R-6, and in particular

page R-2, Paragraph 6, in regards to questions on this Contract.

The Project Manager for this contract is Patrick Jensen. This Project Manager will provide online

responses to online inquiries.

All Contracts for the Construction of Public Works are subject to the Illinois Prevailing Wage Act

(820 ILCS 130/1 et.seq.)

Any contract or contracts awarded under this invitation for bids are expected to be funded in part by

a loan from the Illinois Environmental Protection Agency (IEPA). Neither the State of Illinois nor

any of its departments, agencies, or employees is or will be a party to this invitation for bids or any

resulting contract. The procurement will be subject to regulations contained in the Procedures for

Issuing Loans from the Water Pollution Control Loan Program (35 IAC Part 365), the Davis-Bacon

Act (40 USC 276a through 276a-5) as defined by the United States Department of Labor, the

Employment of Illinois Workers on Public Works Act (30 ILCS 570), Illinois Works Jobs Program

Act (30 ILCS 559/20-1), and the federal “Build America, Buy America Act” requirements contained

in the Infrastructure and Investment and Jobs Act, Pub. L. No. 117-58. This procurement is also

subject to the loan recipient’s policy regarding the increased use of disadvantaged business

enterprises. The loan recipient’s policy requires all bidders to undertake specified affirmative efforts

at least sixteen (16) days prior to bid opening. The policy is contained in the specifications. Bidders

are also required to comply with the President’s Executive Order No. 11246, as amended. The

requirements for bidders and contractors under this order are explained in 41 CFR 60-4.

Federal Regulations regarding labor standards, the Copeland Anti-Kickback Act, equal employment

opportunity and access to work shall be in effect. These regulations appear in Appendices B and I in

the Contract Documents and form a part thereof. The Bidder must execute Grant Forms Nos. 1, 2, 3,

4, 5 and 6 in the appropriate place in Appendix B as part of the Proposal. Any Proposal submitted

without being accompanied by the executed Grant Forms Nos. 1, 2, 3, 4, 5 and 6 will be rejected

as non-responsive. The Bidder shall specifically take note of Section 7, “Certification,” of Appendix

I regarding non-collusion requirements, and shall comply with same

Contract 21-168-3S

INVITATION TO BID

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

contract number	contract description	advertise date	bid opening date	contract documents	questions and answers	plan holder list
21-168-3S	Westchester Pumping Station Relief Sewer, SSA	8/30/2023 12:00:00 AM	10/24/2023 11:00:00 AM	» General Information » Invitation to Bid* » Bidding Documents	» Ask A Question » View Questions and Answers	Plan Holder List

Westchester Pumping Station Relief Sewer, SSA

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