Furnish, Deliver, and Install Bag Filters at the Calumet Water Reclamation Plant

Agency:	Metropolitan Water Reclamation District of Greater Chicago
State:	Illinois
Type of Government:	State & Local
Category:	46 - Water Purification and Sewage Treatment Equipment
Posted:	Sep 20, 2023
Due:	Oct 17, 2023
Solicitation No:	22-601-21
Publication URL:	To access bid details, please log in.

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NOTICE

INVITATION TO BID

METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO

FOR

FURNISH, DELIVER, AND INSTALL BAG FILTERS

AT THE CALUMET WATER RECLAMATION PLANT

CONTRACT 22-601-21

PROPOSALS ARE DUE OCTOBER 17, 2023

Sealed proposals, endorsed as above, will be submitted back to

the District via an electronic upload to the Bonfire Portal

only, from the date of the Invitation to Bid, up to 11:00 A.M.

(Central time), on the bid opening date, and will be opened

publicly by the Director of Procurement and Materials Management

or designee at 11:00 AM on October 17, 2023. The public cannot

attend but can view the bid opening at https://mwrd.org/bid-

opening.

No bids will be accepted after 11:00 AM on the above

scheduled bid opening date. All bids faxed, mailed, emailed

or hand delivered will not be considered and will be

returned to the Bidder. There is no bid depository safe

available for mailing or hand delivering bids. The District

will only accept bids electronically uploaded to the

Bonfire Portal (https://mwrd.bonfirehub.com/). Please see

specific instructions on how to upload your bid to the

Bonfire Portal in the bid document entitled “Submission via

the Bonfire Portal. Bids will be deemed non-responsive if

not submitted using the Bonfire project-specific URL link,

provided by the District with the bidding documents.”

Specifications, proposal forms and/or plans may be obtained from

the Department of Procurement and Materials Management by

downloading online from the District's website at

www.mwrd.org(Doing Business→Procurement & Materials

Management→Contract Announcements). No fee is required for the

Contract Documents. Any questions regarding the downloading of

the Contract Document should be directed to the following email:

contractdesk@mwrd.org or call 312-751-6643.

Tenders are invited to provide all labor, materials, tools,

supplies, supervision, scaffolding, transportation, equipment,

and all appurtenances required to replace the primary filter

bags in 18 baghouses located in the Blower Building at the

Calumet Water Reclamation Plant.

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The Contract is divided, for purposes of bidding, into two

Items. Bidders must submit bids for both items or the bid will

be rejected as non-responsive. The District intends to issue one

Contract to one Bidder for all the work to be performed.

The estimated cost of this Contract is $250,000.00.

There is no bid deposit required. A Contractor’s Bond will be

required; see the Agreement Section for further information.

Funding for all Contract items is subject to the Board of

Commissioners’ approval of the District’s budget for all years

under this Contract.

The District assumes no liability or responsibility for the

failure or inability of any Bidder to successfully download any

and all contract documents, including but not limited to

specifications, proposal forms and/or plans, as a result of any

type of technological computer and/or software system failure or

breakdown that restricts, prohibits or prevents successful

downloading of any and all District contract documents by the

Bidder, whether caused by the District or other parties,

directly or indirectly.

If any potential Bidder contemplating to submit a proposal is in

doubt as to the true meaning of any part of the specifications

or other contract documents, such inquiry should be submitted

online at the District’s website, www.mwrd.org. The path is as

follows: Doing Business➔Procurement and Materials

Management➔Contract Announcements. The District will provide an

online response to such inquiries, as the District deems

appropriate. Strings of appropriate questions and answers

regarding the bidding documents will be available online on the

District’s website until the bid opening date of the bidding

documents. No questions will be accepted by telephone, fax,

email, mail, or any other such form of delivery.

The District will only respond to questions received online up

to ONE WEEK prior to the bid opening date of the bidding

documents. The District will not respond to questions received

after this date. The District does not guarantee the timeliness

of responses provided online, nor does the District guarantee

that such responses will be provided in adequate time to affect

the submission of bids. The District shall provide responses

online ONLY if the responses do not interpret or otherwise

change the bidding documents.

The District’s responses online are NOT official responses and,

therefore, are not binding to the bidding documents. Any

official interpretation or change to the bidding documents will

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be made only by addenda duly issued to all plan holders on

record by the Director of Procurement and Materials Management.

Bidding documents are only available online, and all addenda

issued for this contract will be available online at the

District’s website, www.mwrd.org. The path is as follows: Doing

Business➔Procurement and Materials Management➔Contract

Announcements. A copy of such addenda will also be emailed/faxed

to each person which downloads a set of such contract documents.

Failure on the part of the prospective Bidder to receive a

written interpretation prior to the time of the opening of bids

will not be grounds for withdrawal of proposal.

Prior to award of the contract, the lowest responsible Bidder

must demonstrate compliance with the District’s Multi-Project

Labor Agreement by submitting to the Director of Procurement and

Materials Management a signed Certificate of Compliance with the

Multi-Project Labor Agreement. The Agreement and Certificate of

Compliance are contained in the Contract Documents.

Bidders on contracts in excess of Ten Thousand Dollars

($10,000.00) will be required to comply with the President’s

Executive Order No. 11246 as amended to date, regarding NON-

DISCRIMATION IN EMPLOYMENT. The requirements for Bidders and

Contractors under this order are explained in Appendix C of the

Contract Documents. The provisions of Appendix C also apply to

each Subcontractor on the contract in excess of Ten Thousand

Dollars ($10,000.00).

Each Bidder must submit with their proposals a signed and

completed MBE/WBE Utilization Plan which lists each business

intended to be used as an MBE and WBE on pages UP-2 and UP-3 and

supplemental pages, as necessary. The Bidder must sign the

Signature Section page on UP-4. Failure to submit a signed

MBE/WBE Utilization Plan will result in a bid being deemed non-

responsive and the bid will be rejected. Also, if a Waiver is

sought, the Bidder is required to sign pages UP-4 and UP-5, the

Waiver Request Form; failure to do so will be viewed as non-

responsive and the bid will be rejected.

Each Bidder must submit with their bid package an original or

facsimile copy of the MBE/WBE Subcontractor's Letter of Intent,

page UP-6 for each subcontractor listed on their MBE/WBE

Utilization Plan. The submitted MBE/WBE Subcontractor's Letter

of Intent must be completed and signed by the subcontractor and

accompanied with a copy of the subcontractor's current Letter of

Certification from a state, local government or agency or

documentation demonstrating that the subcontractor is a MBE or

WBE within the meaning of the Affirmative Action Ordinance,

Revised Appendix D. Failure to submit the MBE/WBE Utilization

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Plan signed by the Bidder at the time of the bid opening and the

MBE/WBE Subcontractor's Letter of Intent signed by each MBE and

WBE will be viewed as non-responsive and the bid will be

rejected.

If the Bidder exceeds the allowable Supplier Utilization amount

which is stated in the bid documents, the bid will be viewed as

non-responsive. Therefore, the Bidder may not exceed the use of

a MBE or WBE supplier for more than 50% of each respective MBE

or WBE, goal, unless the Director of Procurement and Materials

Management has authorized a Supplier's Exception notated on page

AU-1.

The Contractor must use the District's online compliance

monitoring system administered by the Diversity Section for

payment and reporting purposes, in order to fulfill the

Affirmative Action Program requirements.

The MBE and WBE Utilization Plan MUST be signed by the Bidder,

even if the Bidder requests a waiver and/or offers itself to

meet any of the Appendix D goals. If the Bidder offers itself to

satisfy any of the Appendix D goals, then its name shall be

shown in the appropriate space(s) on the MBE and WBE Utilization

Plan.

Where a Bidder is a business owned and controlled by a minority

woman (M/WBE), or where the Bidder utilizes an M/WBE in a joint

venture or as a subcontractor, the Bidder may count the M/WBE

participation toward the achievement of either its MBE or WBE

goal, but not both.

If a waiver from Appendix D requirements is sought, the Bidder

should include with the bid package documentation of good-faith

efforts to meet the Appendix D utilization goals. The

documentation should be provided with the bid package on the

Contractor’s Information form; the form is included in the

package containing the Contract documents. Subsequent to the bid

opening, and if it is determined by the Affirmative Action

Administrator that a Contractor’s Information form is required

from the apparent low Bidder, the Bidder must complete and

submit the form within (3) days of receiving the written

request. The work under this Contract is classified as

“Mechanical.” The Minority Business Enterprise (MBE) and Women

Business Enterprise (WBE) individual tailored goals associated

with this Contract are: 10% MBE and/or WBE. Should you have any

questions, please contact the Diversity Office at 312-751-4035.

It is required that the prospective Bidder indicates

participation by signing each applicable MBE and WBE Utilization

Plan contained with the Contract Document.

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The Bidder to whom the contract is awarded must be prepared to

comply with the requirements of the Affirmative Action Ordinance

during the life of the contract.

A Voluntary Technical Pre-Bid meeting will be held online via a

Zoom meeting on Tuesday, October 3, 2023, at 10:30 A.M. (CT).

The link to the Zoom meeting is attached in a separate Word

document under the "Additional Documents" column on the

District's website at mwrd.org (Doing Business–>Procurement &

Materials Management –>Contract Announcements–>(Find correct

project)–>Bidding Documents). The purpose of the Technical Pre-

Bid meeting is to review the scope of work, to provide for

identification and discussion of potential problems that might

arise during the administration of this Contract and seek

clarification of technical or procedural aspects of this

Contract. There will be a Q&A session at the end of the meeting.

Also, suppliers must give their contact information to register

prior to entering the Zoom Pre-Bid meeting.

Bidders are STRONGLY URGED to inspect all areas of the work site

prior to bidding to familiarize themselves with the nature of

the work and the method of accomplishing the same. Site

inspections may be arranged by contacting the Resident Engineer

for each site. Prospective Bidders may choose to bring a hard

hat and are encouraged to wear appropriate footwear for the site

inspection. There will be no questions and answer session during

the Site inspection walk-through. No questions will be accepted

by telephone, fax, email, mail, or any other such form of

delivery. Potential bidders may submit any questions they may

have online as specified in the Invitation to Bid section of

this Contract.

The contact person for this Contract is Mr. Mark Kursell. This

contact person will provide online responses to online

inquiries.