Laboratory Information Management System software
| Agency: | University of Iowa |
|---|---|
| State: | Iowa |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Sep 20, 2023 |
| Due: | Oct 24, 2023 |
| Solicitation No: | RFP 18167 |
| Publication URL: | To access bid details, please log in. |
Bid Information
|
Contact Information
|
Attachment Preview
RFP 18167
Laboratory Information Management System software
Issue Date: 9/19/2023
Questions Deadline: 9/27/2023 03:00 PM (CT)
Response Deadline: 10/24/2023 03:00 PM (CT)
Contact Information
Contact: Doris Vaske
Address: Purchasing
PCO
202
202 PCO
Iowa City, IA 52242-2500
Phone: 319 (335) 0113
Fax:
319 (335) 2443
Email: doris-vaske@uiowa.edu
Page 1 of 29 pages
Deadline: 10/24/2023 03:00 PM (CT)
RFP 18167
Event Information
Number:
RFP 18167
Title:
Laboratory Information Management System software
Type:
Request for Proposal - Sealed
Issue Date:
9/19/2023
Question Deadline: 9/27/2023 03:00 PM (CT)
Response Deadline: 10/24/2023 03:00 PM (CT)
Notes:
The University of Iowa (hereafter, The University/University) located in Iowa City,
Iowa, desires to obtain written proposals from qualified Suppliers to provide
Laboratory Information Management System software that is currently on the market
for the University State Hygienic Laboratory.
Please be aware that this is an extensive bid. All Suppliers are cautioned to
allow ample time for the submittal of RFP responses well before the due date
time requirement. Bids must be submitted via the eBid system.
Questions regarding the bid may be submitted by registered Suppliers via the
Questions tab within eBid prior to the question cutoff date. All Supplier questions and
the University answers to those questions will be published sometime after the
Questions close deadline for all interested Suppliers to review.
Billing Information
Contact: University of Iowa
Address: Accounts Payable
PCO
202
202 PCO
Iowa City, IA 52242-2500
Phone: (319) 335-0115
Fax: (319) 335-2443
Email: acntpay@uiowa.edu
Bid Attachments
Standard Terms and Conditions Updated (2023-05-15).pdf
University of Iowa Standard Terms and Conditions
Trade Secret Affidavit Process.pdf
Trade Secret Affidavit Process
RFP 18167 LIMS Features and Functionality.xlsx
RFP 18167 LIMS Features and Functionality
RFP 18167 LIMS Instrument Interfacing Intake.xlsx
RFP 18167 LIMS Instrument Interfacing Intake
RFP 18167 LIMS Test Menu.xlsx
RFP 18167 LIMS SHL Test Menu
Download
Download
Download
Download
Download
Page 2 of 29 pages
Deadline: 10/24/2023 03:00 PM (CT)
RFP 18167
SHL Quote Example.pdf
SHL Quote Example
RFP 18167 LIMS Itemized Pricing.xlsx
RFP 18167 LIMS Itemized Pricing
Information Technology Questionnaire-v3.docx
Information Technology Questionnaire
Download
Download
Download
Requested Attachments
Financial documents
It is preferred that Supplier shall upload document(s) such as audited balance sheet/financial statements and a profile
of your company’s gross revenues over the past three years with attention to market growth and customer
satisfaction.
Trade Secret Template Affidavit
If applicable to Supplier's bid response, it is preferred that proposing Suppliers upload a completed copy of the Trade
Secret Template Affidavit.
RFP 18167 LIMS Features and Functionality
(Attachment required)
It is required that Suppliers must upload, in Excel format, a completed copy of "RFP 18167 LIMS Features and
Functionality" spreadsheet. The completed spreadsheet must be uploaded in spreadsheet format to Response
Attachments tab.
RFP 18167 LIMS Instrument Interfacing Intake
(Attachment required)
It is required that Suppliers must complete the "RFP 18167 LIMS Instrument Interfacing Intake" spreadsheet that is
found on the Attachments Tab within this RFP and upload a copy on the Response Attachments tab in Excel
spreadsheet format.
RFP 18167 LIMS Test Menu
(Attachment required)
It is required that Suppliers must review and complete the "RFP 18167 LIMS Test Menu" spreadsheet that is found on
the Attachments Tab within this RFP and upload a copy on the Response Attachments tab in Excel spreadsheet
format.
Service Level Agreement
It is preferred that Supplier provide a copy of Supplier's Service Level Agreement, if available.
Standard reports example
(Attachment required)
It is required that Suppliers upload sample copies of standard report(s)
Ad Hoc Reports
Suppliers should upload sample copies of ad hoc reports, if available.
Proposed project plan with timeline
(Attachment required)
It is required that proposing Suppliers attach a detailed project plan with timeline for the services defined herein which
describe your company's approach / methodology for achieving successful implementation for Supplier's proposed
products and services.
Terms of Use and/or License Terms agreement
(Attachment required)
It is required that proposing suppliers must upload Terms of Use and/or License Terms sample document as an
attachment.
Page 3 of 29 pages
Deadline: 10/24/2023 03:00 PM (CT)
RFP 18167
Information Technology Questionnaire
(Attachment required)
Supplier is required to complete the Information Technology Questionnaire found in Attachments and upload as an
attachment.
Connectivity and workflow diagram(s)
(Attachment required)
Suppliers are required to upload relevant connectivity and any available workflow diagram(s) as an attachment.
Accessibility VPAT
It is preferred that proposing Suppliers upload a copy of their VPAT document which evaluates how accessible a
particular product is according to the Section 508 Standards as an attachment.
Itemized quote spreadsheet : RFP 18167 LIMS Itemized Pricing
(Attachment required)
It is required that Suppliers complete the RFP 18167 LIMS Itemized Pricing spreadsheet and upload a copy as an
excel spreadsheet on the Response Attachments tab. Pricing must include all products and services necessary to
provide interfaces, implementation and integration for all proposed equipment, software and services for Supplier's
proposed products and services.
Hardware Requirements
If applicable to Supplier's proposed solution, it is required that Supplier provide information that includes the
requirements of any hardware products, such as for a server, and/or other hardware that would be sufficient to utilize
Supplier's proposed solution. Include specifications for equipment that may be required for use with Supplier's
proposed products. Supplier must clearly itemize details such as, but not limited to, how much storage, RAM, CPU
cores, etc and whether the hardware is virtual or physical pieces of equipment. The costs and manufacturer and
model number of any equipment that must be provided by Supplier as part of their proposed solution must be detailed
in the required Itemized Quote and an itemized list of any required hardware must also be uploaded as an attachment
on the Responses Attachment tab.
Bid Attributes
1 SUPPLIER INSTRUCTIONS
This Request for Proposal (RFP) may contain multiple pages. You can move from page to page by clicking on the
right side of the gray bar that appears at the top of the Attributes and Line Item sections. Bids MUST be submitted
electronically through the eBid system. Bids submitted by any other means will not be accepted.
(Optional: Maximum 4000 characters allowed)
2 Introduction
The University of Iowa (hereafter, The University/University) located in Iowa City, Iowa, desires to obtain written
proposals from qualified Suppliers to provide Laboratory Information Management System (LIMS) software that is
currently on the market for the University State Hygienic Laboratory.
Please be aware that this is an extensive bid. All Suppliers are cautioned to allow ample time for the submittal of
RFP responses well before the due date time requirement. Bids must be submitted via the eBid system.
Questions regarding the bid may be submitted via the Questions tab within eBid prior to the question cutoff date.
Page 4 of 29 pages
Deadline: 10/24/2023 03:00 PM (CT)
RFP 18167
3 Definitions
THE UNIVERSITY/UNIVERSITY: Indicates The University of Iowa, Iowa City, Iowa (all terms synonymous). MAY:
Indicates something that is not mandatory but permissible/desirable.
POINT OF CONTACT: The Supplier's representative available for all questions pertaining to the response for this
Request for Proposal.
RFP: Request for Proposal.
SHALL/MUST: Indicates mandatory requirement. Failure to meet these mandatory requirements may result in
rejection of your proposal as non-responsive.
SHOULD: Indicates something that is recommended but not mandatory. If the Supplier fails to provide recommended
information The University may, at its sole option, ask the Supplier to provide the information or evaluate the
proposal without the information.
Supplier/Successful Respondent: Proposer submitting a response to the Request for Proposal.
INDEPENDENT PURCHASING AUTHORITY(IPA): means the State of Iowa entities or agencies, such as the Board of
Regents, Regent institutions, Department of Administrative Services, the Department of the Blind, the Iowa Lottery
Authority, the Iowa Telecommunications and Technology Commission, and the Department of Transportation, that
have separate and distinct purchasing authority, including the authority to contract autonomously under the Iowa
Code or another provision of law.
POLITICAL SUBDIVISION: is any county, city, school district, or any combination thereof.
4 Background Information
The University of Iowa The University is a broad-based public university of international stature. As of 2022-2023
The University has 31,317 students and is recognized for its academic achievement; leadership in research; and its
teaching hospital The University of Iowa Hospitals and Clinics. As of 2022 The University has an overall budget of
$4.4 billion and employs approximately 19,000 full-time faculty and staff. More information can be found at the
Office of the Registrar.
The University of Iowa Hospital and Clinics The University of Iowa Hospitals and Clinics serves as the teaching
hospital and comprehensive medical center for the State of Iowa. As part of its mission, UI Hospitals and Clinics, in
conjunction with UI Carver College of Medicine and other health science colleges at The University of Iowa, provides
world-class family-centered health care, extensive medical research, and comprehensive teaching programs for
many health care professions. The hospital employs more than 924 physicians and dentists, and more than 2,445
professional nurses. More than 10,224 additional staff members support all aspects of patient care services. The
hospital provides 811 inpatient beds and more than 1 million patient visits take place in the clinics every year. UI
Hospitals and Clinics is consistently ranked by U.S. News & World Report magazine as one of the nation's best
hospitals, with many of its clinical specialties ranked among the top twenty-five in the country.
5 Purchasing Department Exclusivity for Formal Bid Requests
No individual, department, school, college or office at the University of Iowa has the authority to solicit or receive
official proposals from suppliers, other than the Purchasing Department. All solicitation is performed under the
direct supervision of the Director of Purchasing and in accordance with University, Regent, State and Federal laws,
policies, procedures and guidelines.
6 University Rights/Obligations: Acceptance or Rejection of Proposal
The University of Iowa reserves the right to accept or reject any or all proposals, waive irregularities, accept any
part of a proposal, to withhold the award, and to make no award as is deemed to be in the best interests of the
University.
Supplier Understands and Agrees
(Required: Check if applicable)
Page 5 of 29 pages
Deadline: 10/24/2023 03:00 PM (CT)
RFP 18167
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For more information, please visit the Publication URL Web page.
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