Workspace reservation management software
| Agency: | University of Iowa |
|---|---|
| State: | Iowa |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Sep 19, 2023 |
| Due: | Oct 17, 2023 |
| Solicitation No: | RFP 18162 |
| Publication URL: | To access bid details, please log in. |
Bid Information
|
Contact Information
|
Attachment Preview
RFP 18162
Workspace reservation management software
Issue Date: 9/18/2023
Questions Deadline: 9/25/2023 03:00 PM (CT)
Response Deadline: 10/17/2023 03:00 PM (CT)
Contact Information
Contact: Doris Vaske
Address: Purchasing
PCO
202
202 PCO
Iowa City, IA 52242-2500
Phone: 319 (335) 0113
Fax:
319 (335) 2443
Email: doris-vaske@uiowa.edu
Page 1 of 26 pages
Deadline: 10/17/2023 03:00 PM (CT)
RFP 18162
Event Information
Number:
RFP 18162
Title:
Workspace reservation management software
Type:
Request for Proposal - Sealed
Issue Date:
9/18/2023
Question Deadline: 9/25/2023 03:00 PM (CT)
Response Deadline: 10/17/2023 03:00 PM (CT)
Notes:
The University of Iowa (hereafter, The University/University) located in Iowa City,
Iowa, desires to obtain written proposals from qualified Suppliers to provide
workspace reservation management software that is currently on the market.
Please be aware that this is an extensive bid. All Suppliers are cautioned to
allow ample time for the submittal of RFP responses well before the due date
time requirement. Bids must be submitted via the eBid system.
Questions regarding the bid may be submitted by registered Suppliers via the
Questions tab within eBid prior to the question cutoff date. All Supplier questions and
the University answers to those questions will be published sometime after the
Questions close deadline for all interested Suppliers to review.
Billing Information
Contact: University of Iowa
Address: Accounts Payable
PCO
202
202 PCO
Iowa City, IA 52242-2500
Phone: (319) 335-0115
Fax: (319) 335-2443
Email: acntpay@uiowa.edu
Bid Attachments
Standard Terms and Conditions Updated (2023-05-15).pdf
University of Iowa Standard Terms and Conditions
Trade Secret Affidavit Process.pdf
Trade Secret Affidavit Process
UIHC_HCIS_IT_Assessment_20220805.docx
UIHC HCIS IT Assessment document Revised 8-05-2022
Download
Download
Download
Requested Attachments
Financial documents
It is preferred that Supplier shall upload document(s) such as audited balance sheet/financial statements and a profile
of your company’s gross revenues over the past three years with attention to market growth and customer
satisfaction.
Page 2 of 26 pages
Deadline: 10/17/2023 03:00 PM (CT)
RFP 18162
Trade Secret Template Affidavit
If applicable to Supplier's bid response, it is preferred that proposing Suppliers upload a completed copy of the Trade
Secret Template Affidavit.
UIHC HCIS IT Assessment
(Attachment required)
Supplier is required to complete the UIHC HCIS IT Assessment found in Attachments and upload as an attachment.
Service Level Agreement
It is preferred that Supplier provide a copy of Supplier's Service Level Agreement, if available.
Standard reports example
(Attachment required)
It is required that Suppliers upload sample copies of standard report(s)
Ad Hoc Reports
Suppliers should upload sample copies of ad hoc reports, if available.
Itemized quote
(Attachment required)
It is required that Suppliers upload as an attachment an itemized quote for all products and services necessary to
provide integration for all proposed equipment, software and services to install and implement Supplier's proposed
products and/or services.
Proposed project plan with timeline
(Attachment required)
It is required that proposing Suppliers attach a detailed project plan with timeline for the services defined herein which
describe your company's approach / methodology for achieving successful implementation for Supplier's proposed
products and/or services.
Terms of Use and/or License Terms agreement
(Attachment required)
It is required that proposing suppliers must upload Terms of Use and/or License Terms sample document as an
attachment.
Connectivity and workflow diagram(s)
(Attachment required)
Suppliers are required to upload relevant connectivity and any available workflow diagram(s) as an attachment.
Accessibility VPAT
It is preferred that proposing Suppliers upload a copy of their VPAT document which evaluates how accessible a
particular product is according to the Section 508 Standards as an attachment.
Hardware Requirements
If applicable to Supplier's proposed solution, it is required that Supplier provide information that includes the
requirements of any hardware products, such as for a server, and/or other hardware that would be sufficient to utilize
Supplier's proposed solution. Include specifications for equipment that may be required for use with Supplier's
proposed products. Supplier must clearly itemize details such as, but not limited to, how much storage, RAM, CPU
cores, etc and whether the hardware is virtual or physical pieces of equipment. The costs and manufacturer and
model number of any equipment that must be provided by Supplier as part of their proposed solution must be detailed
in the required Itemized Quote and an itemized list of any required hardware must also be uploaded as an attachment
on the Responses Attachment tab.
Page 3 of 26 pages
Deadline: 10/17/2023 03:00 PM (CT)
RFP 18162
Bid Attributes
1 SUPPLIER INSTRUCTIONS
This Request for Proposal (RFP) may contain multiple pages. You can move from page to page by clicking on the
right side of the gray bar that appears at the top of the Attributes and Line Item sections. Bids MUST be submitted
electronically through the eBid system. Bids submitted by any other means will not be accepted.
(Optional: Maximum 4000 characters allowed)
2 Introduction
The University of Iowa (hereafter, The University/University) located in Iowa City, Iowa, desires to obtain written
proposals from qualified Suppliers to provide workspace reservation management software that is currently on the
market.
Please be aware that this is an extensive bid. All Suppliers are cautioned to allow ample time for the submittal of
RFP responses well before the due date time requirement. Bids must be submitted via the eBid system.
Questions regarding the bid may be submitted via the Questions tab within eBid prior to the question cutoff date.
3 Definitions
THE UNIVERSITY/UNIVERSITY: Indicates The University of Iowa, Iowa City, Iowa (all terms synonymous). MAY:
Indicates something that is not mandatory but permissible/desirable.
POINT OF CONTACT: The Supplier's representative available for all questions pertaining to the response for this
Request for Proposal.
RFP: Request for Proposal.
SHALL/MUST: Indicates mandatory requirement. Failure to meet these mandatory requirements may result in
rejection of your proposal as non-responsive.
SHOULD: Indicates something that is recommended but not mandatory. If the Supplier fails to provide recommended
information The University may, at its sole option, ask the Supplier to provide the information or evaluate the
proposal without the information.
Supplier/Successful Respondent: Proposer submitting a response to the Request for Proposal.
INDEPENDENT PURCHASING AUTHORITY(IPA): means the State of Iowa entities or agencies, such as the Board of
Regents, Regent institutions, Department of Administrative Services, the Department of the Blind, the Iowa Lottery
Authority, the Iowa Telecommunications and Technology Commission, and the Department of Transportation, that
have separate and distinct purchasing authority, including the authority to contract autonomously under the Iowa
Code or another provision of law.
POLITICAL SUBDIVISION: is any county, city, school district, or any combination thereof.
Page 4 of 26 pages
Deadline: 10/17/2023 03:00 PM (CT)
RFP 18162
4 Background Information
The University of Iowa The University is a broad-based public university of international stature. As of 2022-2023
The University has 31,317 students and is recognized for its academic achievement; leadership in research; and its
teaching hospital The University of Iowa Hospitals and Clinics. As of 2022 The University has an overall budget of
$4.4 billion and employs approximately 19,000 full-time faculty and staff. More information can be found at the
Office of the Registrar.
The University of Iowa Hospital and Clinics The University of Iowa Hospitals and Clinics serves as the teaching
hospital and comprehensive medical center for the State of Iowa. As part of its mission, UI Hospitals and Clinics, in
conjunction with UI Carver College of Medicine and other health science colleges at The University of Iowa, provides
world-class family-centered health care, extensive medical research, and comprehensive teaching programs for
many health care professions. The hospital employs more than 924 physicians and dentists, and more than 2,445
professional nurses. More than 10,224 additional staff members support all aspects of patient care services. The
hospital provides 811 inpatient beds and more than 1 million patient visits take place in the clinics every year. UI
Hospitals and Clinics is consistently ranked by U.S. News & World Report magazine as one of the nation's best
hospitals, with many of its clinical specialties ranked among the top twenty-five in the country.
5 Purchasing Department Exclusivity for Formal Bid Requests
No individual, department, school, college or office at the University of Iowa has the authority to solicit or receive
official proposals from suppliers, other than the Purchasing Department. All solicitation is performed under the
direct supervision of the Director of Purchasing and in accordance with University, Regent, State and Federal laws,
policies, procedures and guidelines.
6 University Rights/Obligations: Acceptance or Rejection of Proposal
The University of Iowa reserves the right to accept or reject any or all proposals, waive irregularities, accept any
part of a proposal, to withhold the award, and to make no award as is deemed to be in the best interests of the
University.
Supplier Understands and Agrees
(Required: Check if applicable)
7 University Rights/Obligations: Payment for Information
The University will not pay for any information requested herein, nor is it liable for any costs incurred by the Supplier
in responding to this request. All proposals submitted become the property of The University and will not be
returned to the Supplier.
Supplier Understands and Agrees
(Required: Check if applicable)
8 Supplier/Proposal Obligations: Requested Information Compliance
Failure to supply requested information may be cause for rejection of the proposal as non-compliant.
Supplier Understands and Agrees
(Required: Check if applicable)
9 Supplier/Proposal Obligations: Determination of Compliance
Determination of compliance and responsiveness to the requirements of the RFP will be made after a thorough and
careful review of the proposals. Public review of the submitted proposals will not be possible until an award has
been made.
Supplier Understands and Agrees
(Required: Check if applicable)
1 Supplier/Proposal Obligations: Contractual Obligations of Final Agreement
0 The contents and any clarification thereto of the successful Supplier's submitted proposal shall become a part of
the contractual obligation incorporated by reference into the ensuing agreement (unless modified by mutual
agreement).
Supplier Understands and Agrees
(Required: Check if applicable)
Page 5 of 26 pages
Deadline: 10/17/2023 03:00 PM (CT)
RFP 18162
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
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