Access Control software
| Agency: | University of Iowa |
|---|---|
| State: | Iowa |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Dec 21, 2023 |
| Due: | Jan 16, 2024 |
| Solicitation No: | RFP 18172 |
| Publication URL: | To access bid details, please log in. |
Bid Information
|
Contact Information
|
Attachment Preview
RFP 18172 Addendum 2
Access Control software
Issue Date: 12/6/2023
Questions Deadline: 12/13/2023 03:00 PM (CT)
Response Deadline: 1/16/2024 03:00 PM (CT)
Contact Information
Contact: Doris Vaske
Address: Purchasing
PCO
202
202 PCO
Iowa City, IA 52242-2500
Phone: 319 (335) 0113
Fax:
319 (335) 2443
Email: doris-vaske@uiowa.edu
Page 1 of 24 pages
Deadline: 1/16/2024 03:00 PM (CT)
RFP 18172 Addendum 2
Event Information
Number:
RFP 18172 Addendum 2
Title:
Access Control software
Type:
Request for Proposal - Sealed
Issue Date:
12/6/2023
Question Deadline: 12/13/2023 03:00 PM (CT)
Response Deadline: 1/16/2024 03:00 PM (CT)
Notes:
The University of Iowa (hereafter, The University/University) located in Iowa City,
Iowa, desires to obtain written proposals from qualified Suppliers to provide access
control software that is currently on the market that could be customized for the
University of Iowa.
Please be aware that this is an extensive bid. All Suppliers are cautioned to
allow ample time for the submittal of RFP responses well before the due date
time requirement. Bids must be submitted via the eBid system.
Questions regarding the bid may be submitted by registered Suppliers via the
Questions tab within eBid prior to the question cutoff date. All Supplier questions and
the University answers to those questions will be published sometime after the
Questions close deadline for all interested Suppliers to review.
Billing Information
Contact: University of Iowa
Address: Accounts Payable
PCO
202
202 PCO
Iowa City, IA 52242-2500
Phone: (319) 335-0115
Fax: (319) 335-2443
Email: acntpay@uiowa.edu
Page 2 of 24 pages
Deadline: 1/16/2024 03:00 PM (CT)
RFP 18172 Addendum 2
Bid Activities
RFP 18172 Site Visit at University Capitol Centre January 8, 2024
1/8/2024 10:00:00 AM (CT)
Suppliers who are interested in attending a Site Visit are invited to attend a meeting that will be held on the University
of Iowa campus on Monday, January 8, 2024 from 10:00 to 11:00 am CST.
The Site Visit location is as follows:
840 University Capitol Centre
200 S. Capitol St.
Iowa City, Iowa 52242
Parking is available in the University Capitol Centre (UCC) ramp.
https://www.facilities.uiowa.edu/building/0072 This link is provided as information for wayfinding for Suppliers who will
attend the Site Visit in for RFP 18172 Access Control software.
Please park in the UCC ramp. Doris Vaske will meet Suppliers in the lobby and will escort Suppliers to the conference
room.
Directions from the Ramp:
Take the elevator (or stairs) located on the south side of the Old Capitol Mall (near the parking ramp) to the basement
level. We are located next to the main entrance of the Office of Campus Safety.
Any Supplier who plans to attend this event must email doris-vaske@uiowa.edu and should provide a list of their
attendees prior to this event. Please send an email by Friday, January 5, 2024 to confirm Supplier's attendance.
Bid Attachments
Standard Terms and Conditions(2023-05-15).pdf
University of Iowa Standard Terms and Conditions
Trade_Secret_Affidavit_Process.pdf
Trade Secret Affidavit process
Information Technology Questionnaire-v3.docx
Information Technology Questionnaire
RFP 18172 Access Control Software Features and Functionality.xlsx
RFP 18172 Access Control Software Features and Functionality
RFP 18172 Access Control software SUPPLIER QUESTIONS published.pdf
Supplier Questions with University answers PDF for all Suppliers to review
Download
Download
Download
Download
Download
Requested Attachments
Financial documents
It is preferred that Supplier shall upload document(s) such as audited balance sheet/financial statements and a profile
of your company’s gross revenues over the past three years with attention to market growth and customer
satisfaction.
RFP 18172 Access Control Software Features and Functionality
(Attachment required)
It is required that Suppliers complete the "RFP 18172 Access Control Software Features and Functionality"
spreadsheet that is found on the Attachments Tab within this RFP and upload the completed spreadsheet on the
Response Attachments tab.
Page 3 of 24 pages
Deadline: 1/16/2024 03:00 PM (CT)
RFP 18172 Addendum 2
Service Level Agreement
It is preferred that Supplier provide a copy of Supplier's Service Level Agreement, if available.
Standard reports example
(Attachment required)
It is required that Suppliers upload sample copies of standard report(s)
Ad Hoc Reports
Suppliers should upload sample copies of ad hoc reports, if available.
Itemized quote
(Attachment required)
It is required that Suppliers upload as an attachment an itemized quote for all products and services necessary to
provide integration for all proposed equipment, software and services to install and implement Supplier's proposed
products and services.
Proposed project plan with timeline
(Attachment required)
It is required that proposing Suppliers attach a detailed project plan with timeline for the services defined herein which
describe your company's approach / methodology for achieving successful implementation for Supplier's proposed
products and services.
Terms of Use and/or License Terms agreement
(Attachment required)
It is required that proposing suppliers must upload Terms of Use and/or License Terms sample document as an
attachment.
Information Technology Questionnaire
(Attachment required)
Supplier is required to complete the Information Technology Questionnaire found in Attachments and upload as an
attachment.
Connectivity and workflow diagram(s)
(Attachment required)
Suppliers are required to upload relevant connectivity and any available workflow diagram(s) as an attachment.
Accessibility VPAT
It is preferred that proposing Suppliers upload a copy of their VPAT document which evaluates how accessible a
particular product is according to the Section 508 Standards as an attachment.
Hardware Requirements
If applicable to Supplier's proposed solution, it is required that Supplier provide information that includes the
requirements of any hardware products, such as for a server, and/or other hardware that would be sufficient to utilize
Supplier's proposed solution. Include specifications for equipment that may be required for use with Supplier's
proposed products. Supplier must clearly itemize details such as, but not limited to, how much storage, RAM, CPU
cores, etc and whether the hardware is virtual or physical pieces of equipment. The costs and manufacturer and
model number of any equipment that must be provided by Supplier as part of their proposed solution must be detailed
in the required Itemized Quote and an itemized list of any required hardware must also be uploaded as an attachment
on the Responses Attachment tab.
SOC 2 Type II Report
It is preferred that Supplier upload a copy of the SOC 2 Type II report(s) that Supplier has at this time.
ISO 27001 certification
It is preferred that Supplier upload a copy of the ISO 27001 certification that Supplier has at this time.
ISO 27017 Certification
It is preferred that Supplier upload a copy of the ISO 27017 certification that Supplier has at this time.
UL294 Certification
It is preferred that Supplier upload a copy of the UL 294 standard certification that Supplier has at this time.
Page 4 of 24 pages
Deadline: 1/16/2024 03:00 PM (CT)
RFP 18172 Addendum 2
Bid Attributes
1 SUPPLIER INSTRUCTIONS
This Request for Proposal (RFP) may contain multiple pages. You can move from page to page by clicking on the
right side of the gray bar that appears at the top of the Attributes and Line Item sections. Bids MUST be submitted
electronically through the eBid system. Bids submitted by any other means will not be accepted.
(Optional: Maximum 4000 characters allowed)
2 Introduction
The University of Iowa (hereafter, The University/University) located in Iowa City, Iowa, desires to obtain written
proposals from qualified Suppliers who are able to provide the products and services necessary for the
implementation of a comprehensive Access Control software platform that is currently on the market.
Please be aware that this is an extensive bid. All Suppliers are cautioned to allow ample time for the submittal of
RFP responses well before the due date time requirement. Bids must be submitted via the eBid system.
Questions regarding the bid may be submitted via the Questions tab within eBid prior to the question cutoff date.
3 Definitions
THE UNIVERSITY/UNIVERSITY: Indicates The University of Iowa, Iowa City, Iowa (all terms synonymous). MAY:
Indicates something that is not mandatory but permissible/desirable.
POINT OF CONTACT: The Supplier's representative available for all questions pertaining to the response for this
Request for Proposal.
RFP: Request for Proposal.
SHALL/MUST: Indicates mandatory requirement. Failure to meet these mandatory requirements may result in
rejection of your proposal as non-responsive.
SHOULD: Indicates something that is recommended but not mandatory. If the Supplier fails to provide recommended
information The University may, at its sole option, ask the Supplier to provide the information or evaluate the
proposal without the information.
Supplier/Successful Respondent: Proposer submitting a response to the Request for Proposal.
INDEPENDENT PURCHASING AUTHORITY(IPA): means the State of Iowa entities or agencies, such as the Board of
Regents, Regent institutions, Department of Administrative Services, the Department of the Blind, the Iowa Lottery
Authority, the Iowa Telecommunications and Technology Commission, and the Department of Transportation, that
have separate and distinct purchasing authority, including the authority to contract autonomously under the Iowa
Code or another provision of law.
POLITICAL SUBDIVISION: is any county, city, school district, or any combination thereof.
Page 5 of 24 pages
Deadline: 1/16/2024 03:00 PM (CT)
RFP 18172 Addendum 2
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
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AGRICULTURE, DEPARTMENT OF
Bid Due: 5/06/2024
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