IFB24-22 Airport Fuel Farm
| Agency: | Los Alamos County |
|---|---|
| State: | New Mexico |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Nov 1, 2023 |
| Due: | Nov 14, 2023 |
| Solicitation No: | IFB24-22 |
| Publication URL: | To access bid details, please log in. |
IFB24-22 Airport Fuel Farm
Closing date November 14, 2023, 02:00 PM
- Reference number IFB24-22
- Status Open
- Summary The summary of work for this IFB is located in the solicitation documents.
Only one of the following submission methods is required:
Sealed Bids in one (1) clearly labeled unbound original, and three (3) paper copies subject to the conditions set forth in the Instructions to Bidders and in the other Solicitation Documents, will be received at the Office of the Chief Purchasing Officer, Procurement Division -101 CAMINO ENTRADA, BUILDING 3, Los Alamos, NM 87544, until 2:00 p.m. Mountain Time, November 14, 2023 for this solicitation.
Bids may also be submitted electronically by email in pdf format. Emails for electronic submission should be addressed to:
lacbid@lacnm.us
. Subject line of the email must contain the following information:RESPONSE – IFB24-22 Airport Fuel Farm Project.
A non-mandatory pre-bid conference will be held on Monday, October 16, 2023 at 1:00 p.m. Mountain Time via Microsoft Teams.
Documents may be obtained from Derrill Rodgers using the contact information listed on this page or at the Procurement office at:
Los Alamos County
Procurement Division
101 Camino Entrada, Bldg. 3
Los Alamos, NM 87544
Office Hours are 8:00 a.m. – 5:00 p.m., Monday – Friday.
No Bid may be withdrawn after the scheduled closing time for receipt of bids.
All forms of bribes, gratuities, and kickbacks are prohibited by state law.
Contact details
Attachment Preview
DocuSign Envelope ID: 7EBE9D15-2F18-4070-B9BB-F1553C03254B
INCORPORATED COUNTY OF LOS ALAMOS
BID AND SPECIFICATIONS
AIRPORT FUEL FARM PROJECT
INVITATION FOR BIDS NO. IFB24-22
Advertised on October 5, 2023
Prepared by:
______________________________________
Bobbi Huseman, Airport Manager
Reviewed by:
______________________________________
Eric Ulibarri, County Engineer
Authorized for release by:
________________________________
Juan Rael, Public Works Director
THE COUNTY OF LOS ALAMOS IS AN EQUAL OPPORTUNITY EMPLOYER
IFB24-22
Incorporated County of Los Alamos
Fuel Farm Project
This page intentionally left blank.
2
IFB24-22
Incorporated County of Los Alamos
Fuel Farm Project
1.0 BIDDING PHASE ---------------------------------------------------------------------------------- 6
1.1 Invitation for Bids----------------------------------------------------------------------------------------------------------------------6
1.2 Summary of Work ------------------------------------------------------------------------------------------------------------------- 10
1.3 Requirements for Bidders --------------------------------------------------------------------------------------------------------- 11
1.3.1 Bid Evaluation Criteria----------------------------------------------------------------------------------------------------------- 11
1.3.2 Required Bid Response Documents ----------------------------------------------------------------------------------------- 12
1.3.3 The Bidder’s Bid Response Documents ------------------------------------------------------------------------------------- 12
1.3.4 Liquidated Damages for Failure to Enter into Contract ---------------------------------------------------------------- 12
1.3.5 Conditions of Work--------------------------------------------------------------------------------------------------------------- 12
1.3.6 Addenda and Requests for Interpretation --------------------------------------------------------------------------------- 13
1.3.7 Power of Attorney ---------------------------------------------------------------------------------------------------------------- 13
1.3.8 Obligation of Bidder-------------------------------------------------------------------------------------------------------------- 13
1.3.9 Safety Standards and Accident Prevention -------------------------------------------------------------------------------- 14
1.3.10 Substitutes or Brand Name or Equal------------------------------------------------------------------------------------- 14
1.3.11 Bids to Remain Subject to Acceptance ---------------------------------------------------------------------------------- 14
1.3.12 Withdrawal of Bids ----------------------------------------------------------------------------------------------------------- 14
1.3.13 Acceptance or Rejection of Bids ------------------------------------------------------------------------------------------ 15
1.3.14 Award ---------------------------------------------------------------------------------------------------------------------------- 15
1.3.15 Registration of Contractors and Subcontractors --------------------------------------------------------------------- 15
1.3.16 Procurement Preferences – PREFERENCE DOES NOT APPLY TO THIS SOLICITATION. ------------------------------------ 15
1.4 Notices to Contractors-------------------------------------------------------------------------------------------------------------- 17
1.4.1 Applicable Law ----------------------------------------------------------------------------------------------------------------- 17
1.4.2 Gross Receipts Tax---------------------------------------------------------------------------------------------------------------- 17
1.4.3 Minimum Wage Rates ----------------------------------------------------------------------------------------------------------- 17
1.4.4 Work Conditions ------------------------------------------------------------------------------------------------------------------ 17
1.4.5 Public Information ---------------------------------------------------------------------------------------------------------------- 17
1.4.6 Performance and Labor and Material Bonds Requirements ---------------------------------------------------------- 18
1.4.7 Notice to Air Missions ----------------------------------------------------------------------------------------------------------- 18
1.5 Bid Forms------------------------------------------------------------------------------------------------------------------------------- 19
1.5.1 Bid Form----------------------------------------------------------------------------------------------------------------------------- 21
1.5.2 Alternates and Allowances ----------------------------------------------------------------------------------------------------- 25
1.5.3 List of Subcontractors ----------------------------------------------------------------------------------------------------------- 28
1.5.4 Bid Bond----------------------------------------------------------------------------------------------------------------------------- 29
1.5.7 Permanent Main Office Address of Company----------------------------------------------------------------------------- 35
1.5.8 Authorization for Verification of Information ----------------------------------------------------------------------------- 35
1.5.9 Certificate of Contractors Registration------------------------------------------------------------------------------------- 37
2.0 AWARD PHASE --------------------------------------------------------------------------------- 38
2.1 Award Forms -------------------------------------------------------------------------------------------------------------------------- 38
2.1.1 Notice of Award ------------------------------------------------------------------------------------------------------------------- 38
3
IFB24-22
Incorporated County of Los Alamos
Fuel Farm Project
2.1.2
2.1.3
2.1.4
2.1.5
2.1.6
Receipt of Notice of Award ---------------------------------------------------------------------------------------------------- 40
Performance Bond --------------------------------------------------------------------------------------------------------------- 41
Payment (Labor and Materials) Bond --------------------------------------------------------------------------------------- 43
Insurance Requirement --------------------------------------------------------------------------------------------------------- 45
Contract ----------------------------------------------------------------------------------------------------------------------------- 47
3.0 CONSTRUCTION PHASE ---------------------------------------------------------------------- 55
3.1 Construction Phase Related Forms --------------------------------------------------------------------------------------------- 55
3.1.1 Contractor Personnel Information ------------------------------------------------------------------------------------------- 55
3.1.2 Notice to Proceed ---------------------------------------------------------------------------------------------------------------- 56
3.1.3 Acceptance of Notice to Proceed--------------------------------------------------------------------------------------------- 57
3.1.4 Application and Certification for Payment Part 1 ------------------------------------------------------------------------ 58
3.1.5 Application and Certification for Payment Part 2 ------------------------------------------------------------------------ 59
3.1.6 Affidavit of Payment and Release of Liens --------------------------------------------------------------------------------- 60
3.1.7 Field Order-------------------------------------------------------------------------------------------------------------------------- 62
3.1.8 Change Order ---------------------------------------------------------------------------------------------------------------------- 63
3.2 Conditions of the Contract - General Conditions --------------------------------------------------------------------------- 68
3.2.1 Definitions -------------------------------------------------------------------------------------------------------------------------- 68
3.2.2 Additional Instructions ---------------------------------------------------------------------------------------------------------- 71
3.2.3 Schedules, Reports and Records---------------------------------------------------------------------------------------------- 73
3.2.4 Shop Drawings and Submittals------------------------------------------------------------------------------------------------ 75
3.2.5 Start of Various Types of Work and Management Planning ---------------------------------------------------------- 76
3.2.6 Materials, Services and Facilities --------------------------------------------------------------------------------------------- 77
3.2.7 Substitutes or “Brand Name” or Equal-------------------------------------------------------------------------------------- 78
3.2.8 Inspection and Testing ---------------------------------------------------------------------------------------------------------- 80
3.2.9 Correction of Work --------------------------------------------------------------------------------------------------------------- 81
3.2.10 Patents --------------------------------------------------------------------------------------------------------------------------- 82
3.2.11 Surveys, Permits, and Regulations---------------------------------------------------------------------------------------- 82
3.2.12 Subsurface and Physical Conditions-------------------------------------------------------------------------------------- 84
3.2.13 Protection of Work, Property and Persons----------------------------------------------------------------------------- 86
3.2.14 Changes in the Work --------------------------------------------------------------------------------------------------------- 87
3.2.15 Suspension, Delay or Termination of Work ---------------------------------------------------------------------------- 90
3.2.16 Subcontracting----------------------------------------------------------------------------------------------------------------- 92
3.2.17 Duties of the Contractor ---------------------------------------------------------------------------------------------------- 92
3.2.18 Job Site Administration ------------------------------------------------------------------------------------------------------ 93
3.2.19 Engineer’s Authority---------------------------------------------------------------------------------------------------------- 97
3.2.20 Duties, Responsibilities and Limitations -------------------------------------------------------------------------------- 98
3.2.21 Engineer’s Review of Work, Rejection of Work, Inspections, and Tests --------------------------------------- 98
3.2.22 Limitations of Authority ----------------------------------------------------------------------------------------------------- 98
3.2.23 Land and Right-of-Way ------------------------------------------------------------------------------------------------------ 99
3.2.24 Warranty/Guaranty ---------------------------------------------------------------------------------------------------------- 99
3.2.25 Miscellaneous ---------------------------------------------------------------------------------------------------------------- 100
3.2.26 Dispute Resolution, Applicable Law, and Venue-------------------------------------------------------------------- 101
4
IFB24-22
Incorporated County of Los Alamos
Fuel Farm Project
3.2.27
3.2.28
3.2.29
3.2.30
Examination of Records Provisions------------------------------------------------------------------------------------- 101
American with Disabilities Act Compliance -------------------------------------------------------------------------- 101
A. Bids and Proposals are public Records ---------------------------------------------------------------------------- 101
Wage Rate Determination ------------------------------------------------------------------------------------------------ 102
3.3 ATTACHMENTS --------------------------------------------------------------------------------103
3.3.1 License Agreement for Staging Area--------------------------------------------------------------------------------------- 104
3.3.2 Wage Rate Information ------------------------------------------------------------------------------------------------------- 108
3.4 TECHNICAL SPECIFICATIONS --------------------------------------------------------------114
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