IFB24-16 White Rock Visitor Center Outdoor Restrooms and Pavilion
| Agency: | Los Alamos County |
|---|---|
| State: | New Mexico |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Nov 1, 2023 |
| Due: | Nov 29, 2023 |
| Solicitation No: | IFB24-16 |
| Publication URL: | To access bid details, please log in. |
IFB24-16 White Rock Visitor Center Outdoor Restrooms and Pavilion
Closing date November 29, 2023, 02:00 PM
- Reference number IFB24-16
- Status Open
- Summary The summary of work for this IFB is located in the solicitation documents.
Only one of the following submission methods is required:
Sealed Bids in one (1) clearly labeled unbound original, and four (4) paper copies subject to the conditions set forth in the Instructions to Bidders and in the other Solicitation Documents, will be received at the Office of the Chief Purchasing Officer, Procurement Division - 101 Camino Entrada, Building 3, Los Alamos, NM 87544, until 2:00 p.m. Mountain Time, November 29, 2023 for this solicitation.
Bids may also be submitted electronically by email in pdf format. All other requirements stated in the Solicitation Document remain in effect. Emails should be addressed to: lacbid@lacnm.us . Subject line of the email must contain the following information: RESPONSE – IFB24-16 White Rock Visitor Center Outdoor Restrooms and Pavilion.
A non-mandatory pre-bid conference will be held on Monday, November 13, 2023 at 11:00 a.m. Mountain Time at the Project Site: White Rock Visitor Center, 115 NM-4, White Rock, New Mexico 87547.
Documents may be obtained from Derrill Rodgers at the Procurement office at:
Los Alamos County
Procurement Division
101 Camino Entrada, Bldg. 3
Los Alamos, NM 87544
(505) 663-3507
Office Hours are 8:00 a.m. – 4:30 p.m., Monday – Friday.
No Bid may be withdrawn after the scheduled closing time for receipt of bids.
All forms of bribes, gratuities, and kickbacks are prohibited by state law.
Contact details
Related Information
Attachment Preview
DocuSign Envelope ID: 1BEAF37C-E350-4C3B-9054-F8BE6FCC2E29
INCORPORATED COUNTY OF LOS ALAMOS
BID AND SPECIFICATIONS
White Rock Visitor Center Outdoor Restrooms and Pavilion
INVITATION FOR BIDS NO. IFB24-16
Advertised on October 31, 2023 in the Los Alamos Daily Post, Albuquerque Journal, and Santa
Fe New Mexican.
Prepared by:
Manuel Martinez
______________________________________
Project Manager
Reviewed by:
______________________________________
Eric Martinez, PE, Deputy Public Works Director
Authorized for release by:
________________________________
Juan Rael, PE, Public Works Director
The County of Los Alamos is an Equal Opportunity Employer
IFB24-16
Incorporated County of Los Alamos White Rock Visitor Center Outdoor Restrooms and
Pavilion
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IFB24-16
Incorporated County of Los Alamos White Rock Visitor Center Outdoor Restrooms and
Pavilion
1.0 BIDDING PHASE ......................................................................................................................... 6
1.1 Invitation for Bids ............................................................................................................................................ 6
1.2 Summary of Work ..................................................................................................................................... 9
1.3 Requirements for Bidders ....................................................................................................................... 10
1.3.1 Bid Evaluation Criteria ------------------------------------------------------------------------------------------------------- 10
1.3.2 Required Bid Response Documents -------------------------------------------------------------------------------------- 10
1.3.3 The Bidder’s Bid Response Documents --------------------------------------------------------------------------------- 11
1.3.4 Liquidated Damages for Failure to Enter into Contract------------------------------------------------------------- 11
1.3.5 Conditions of Work ----------------------------------------------------------------------------------------------------------- 11
1.3.6 Addenda and Requests for Interpretation ----------------------------------------------------------------------------- 11
1.3.7 Power of Attorney ------------------------------------------------------------------------------------------------------------ 12
1.3.8 Obligation of Bidder ---------------------------------------------------------------------------------------------------------- 12
1.3.9 Safety Standards and Accident Prevention ---------------------------------------------------------------------------- 12
1.3.10 Substitutes or Brand Name or Equal------------------------------------------------------------------------------------- 13
1.3.11 Bids to Remain Subject to Acceptance ---------------------------------------------------------------------------------- 13
1.3.12 Withdrawal of Bids ----------------------------------------------------------------------------------------------------------- 13
1.3.13 Acceptance or Rejection of Bids ------------------------------------------------------------------------------------------ 13
1.3.14 Award ---------------------------------------------------------------------------------------------------------------------------- 13
1.3.15 Registration of Contractors and Subcontractors --------------------------------------------------------------------- 14
1.3.16 Procurement Preferences -------------------------------------------------------------------------------------------------- 14
1.4 Notices to Contractors............................................................................................................................. 16
1.41
Applicable Law ----------------------------------------------------------------------------------------------------------------- 16
1.4.2 Gross Receipts Tax ------------------------------------------------------------------------------------------------------------ 16
1.4.3 Minimum Wage Rates ------------------------------------------------------------------------------------------------------- 16
1.4.4 Work Conditions--------------------------------------------------------------------------------------------------------------- 16
1.4.5 Public Information ------------------------------------------------------------------------------------------------------------ 16
1.4.6 Performance and Labor and Material Bonds Requirements ------------------------------------------------------ 17
1.5 Bid Forms ................................................................................................................................................ 18
1.5.1 Bid Form ------------------------------------------------------------------------------------------------------------------------- 20
1.5.2 Alternates and Allowances ------------------------------------------------------------------------------------------------- 21
1.5.3 List of Subcontractors-------------------------------------------------------------------------------------------------------- 23
1.5.4 Bid Bond ------------------------------------------------------------------------------------------------------------------------- 24
1.5.7 Permanent Main Office Address of Company ------------------------------------------------------------------------- 30
1.5.8 Authorization for Verification of Information ------------------------------------------------------------------------- 30
1.5.9
Certificate of Contractors Registration --------------------------------------------------------------------------------- 32
2.0 AWARD PHASE ......................................................................................................................... 33
2.1 Award Forms........................................................................................................................................... 33
2.1.1 Notice of Award --------------------------------------------------------------------------------------------------------------- 33
2.1.2 Receipt of Notice of Award ------------------------------------------------------------------------------------------------- 35
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IFB24-16
Incorporated County of Los Alamos White Rock Visitor Center Outdoor Restrooms and
Pavilion
2.1.3
2.1.4
2.1.5
2.1.6
Performance Bond ------------------------------------------------------------------------------------------------------------ 36
Payment (Labor and Materials) Bond ----------------------------------------------------------------------------------- 38
Insurance Requirement ----------------------------------------------------------------------------------------------------- 40
Contract-------------------------------------------------------------------------------------------------------------------------- 42
3.0 CONSTRUCTION PHASE ......................................................................................................... 49
3.1 Construction Phase Related Forms .......................................................................................................... 49
3.1.1 Contractor Personnel Information --------------------------------------------------------------------------------------- 49
3.1.2 Notice to Proceed ------------------------------------------------------------------------------------------------------------- 50
3.1.3 Acceptance of Notice to Proceed ----------------------------------------------------------------------------------------- 51
3.1.4 Application and Certification for Payment Part 1 -------------------------------------------------------------------- 52
3.1.5 Application and Certification for Payment Part 2 -------------------------------------------------------------------- 53
3.1.6 Affidavit of Payment and Release of Liens ----------------------------------------------------------------------------- 54
3.1.7 Field Order ---------------------------------------------------------------------------------------------------------------------- 56
3.1.8 Change Order ------------------------------------------------------------------------------------------------------------------ 57
3.2 Conditions of the Contract - General Conditions ..................................................................................... 62
3.2.1 Definitions ---------------------------------------------------------------------------------------------------------------------- 62
3.2.2 Additional Instructions ------------------------------------------------------------------------------------------------------ 65
3.2.3 Schedules, Reports and Records ------------------------------------------------------------------------------------------ 67
3.2.4 Shop Drawings and Submittals -------------------------------------------------------------------------------------------- 69
3.2.5 Start of Various Types of Work and Management Planning------------------------------------------------------- 69
3.2.6 Materials, Services and Facilities------------------------------------------------------------------------------------------ 71
3.2.7 Substitutes or “Brand Name” or Equal ---------------------------------------------------------------------------------- 72
3.2.8 Inspection and Testing------------------------------------------------------------------------------------------------------- 74
3.2.9 Correction of Work ----------------------------------------------------------------------------------------------------------- 75
3.2.10 Patents --------------------------------------------------------------------------------------------------------------------------- 76
3.2.11 Surveys, Permits, and Regulations---------------------------------------------------------------------------------------- 76
3.2.12 Subsurface and Physical Conditions-------------------------------------------------------------------------------------- 77
3.2.13 Protection of Work, Property and Persons----------------------------------------------------------------------------- 80
3.2.14 Changes in the Work --------------------------------------------------------------------------------------------------------- 81
3.2.15 Suspension, Delay or Termination of Work ---------------------------------------------------------------------------- 84
3.2.16 Subcontracting----------------------------------------------------------------------------------------------------------------- 86
3.2.17 Duties of the Contractor ---------------------------------------------------------------------------------------------------- 86
3.2.18 Job Site Administration ------------------------------------------------------------------------------------------------------ 87
3.2.19 Engineer’s Authority---------------------------------------------------------------------------------------------------------- 90
3.2.20 Duties, Responsibilities and Limitations -------------------------------------------------------------------------------- 91
3.2.21 Engineer’s Review of Work, Rejection of Work, Inspections, and Tests --------------------------------------- 92
3.2.22 Limitations of Authority ----------------------------------------------------------------------------------------------------- 92
3.2.23 Land and Right-of-Way ------------------------------------------------------------------------------------------------------ 93
3.2.24 Warranty/Guaranty ---------------------------------------------------------------------------------------------------------- 93
3.2.25 Miscellaneous ------------------------------------------------------------------------------------------------------------------ 94
3.2.26 Dispute Resolution, Applicable Law, and Venue---------------------------------------------------------------------- 94
3.2.27 Examination of Records Provisions--------------------------------------------------------------------------------------- 95
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IFB24-16
Incorporated County of Los Alamos White Rock Visitor Center Outdoor Restrooms and
Pavilion
3.2.28
3.2.29
3.2.30
American with Disabilities Act Compliance ---------------------------------------------------------------------------- 95
A. Bids and Proposals are public Records ------------------------------------------------------------------------------ 95
Wage Rate Determination -------------------------------------------------------------------------------------------------- 95
3.3 ATTACHMENTS ........................................................................................................................ 97
3.3.1 License Agreement for Staging Area ------------------------------------------------------------------------------------- 98
3.3.2 Wage Rate Information---------------------------------------------------------------------------------------------------- 101
3.4 PLANS AND TECHNICAL SPECIFICATIONS ....................................................................... 106
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