Landscaping Services

Agency:	City of Albany
State:	Georgia
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Dec 7, 2023
Due:	Jan 11, 2024
Solicitation No:	24-023
Publication URL:	To access bid details, please log in.

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12/07/2023

TO: All Potential Bidders

SUBJECT: Landscaping Services

Bid Ref. #24-023

Bid Opening Date & Time: January 11, 2024 @ 2:30 p.m. UPDATED DATE & TIME

ADDENDUM NO. 1

The items contained in this addendum are added to and/or deleted from and become part

of the specifications and bid documents for the above-referenced Invitation to Bid. Bidders

must acknowledge receipt of the Addendum on the Bid Form, located in the invitation

to bid, when the bids are submitted.

ADD/DELETE

DELETE:

Sealed Bids will be received by the City of Albany, Procurement Division, Suite 260, 222

Pine Avenue, Albany, Georgia, until December 12, 2023, at 2:30 p.m.

ADD:

Sealed Bids will be received by the City of Albany, Procurement Division, Suite 260, 222

Pine Avenue, Albany, Georgia, until January 11, 2024, at 2:30 p.m.

DELETE:

The deadline for questions is November 28, 2023, at 2:30 p.m.

ADD:

The deadline for questions is January 05, 2024, at 2:30 p.m.

ADD:

Each site listed will be cut weekly during the growing season (March – September) and

bi-weekly during the non-growing season (October – February) for a total of 38 cuts, the

three (3) on call cuts not included in the base bid for a total of 38 cuts per site, see

attached updated bid sheet.

Questions and Answers

Question 1:

Could you please clarify the amount of times pine straw is to be applied to mulched areas (2 or 4

times)?

FINANCE

P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431.3211 | FAX: 229.431.2184 | www.albanyga.gov

Answer 1:

Straw is to be applied 4 time's yearly. 1 time per quarter.

End of Addendum 1

Ricky Gladney

Ricky Gladney, Buyer

Cc:

Tripp Swilley, Facilities Management, Superintendent

David Watson, Facilities Management, Operations Manager

FINANCE

P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431.3211 | FAX: 229.431.2184 | www.albanyga.gov

*COMPLETE AND SUBMIT*

BID FORM

Landscaping Services

Bid Ref. #24-023

Contractor

Name:_____________________________________________Date:__________________

The undersigned hereby declares that (he, she, they) has (have) made field inspection of the sites to be

serviced and the work described in the Scope of Work; read Scope of Work, General Conditions, Special

Instructions to Bidders, and other Contract Documents and proposes to perform the work for the below

listed unit price:

1.(Base Bid) Mowing to include finish mowing, all necessary hand labor and/or manual labor necessary to

perform scope of work contained in this bid document:

Ray Charles Plaza: 38 cuts x $_________per cut = total $_______________

Government Building: 38 cuts x $_______per cut = total $___________

Harlem Street Scape: 38 cuts x $_______per cut = total $___________

Albany Dougherty Drug Unit: 38 cuts x $_______per cut = total $___________

Law Enforcement Center: 38 cuts x $_______per cut = total $____________

Parking Lot between the LEC and the Chamber of Commerce Building:

38 cuts x $_______per cut = total $___________

Chamber Parking Lot: 38 cuts x $______ per cut = total $____________

Civil Rights Park: 38 cuts x $_______per cut = total $_____________

Civil Rights Parking Area: 38 cuts x $_______ per cut = total $____________

Alley behind the Flint and Brewery: 38 cuts x $_______ per cut = total $____________

River Walk between the sidewalk and the water’s edge from Broad to the south and from sidewalk to the

top of the hill behind Ray Charles: 38 cuts x $_______ per cut = total $______________

Micro Business Center: 38 cuts x $________ per cut = total $_____________

Area directly behind the Albany Herald Building: 38 cuts x $________ per cut = total $_____________

Airport front portion of property: 38 cuts x $________ per cut = total $____________

Trimming of shrubs shall be completed quarterly (4 times annually) total $________________

Straw/mulch shall be completed quarterly (4 times annually) total $__________________

Bid Ref. #24-023

Landscaping Services

“On-call” cuts that may be requested by the Project Manager or designated representative during

the course of the contract.

2. Hand labor performed at (unit cost) $_________per hour (off-season cleanup only)

3. Heavy Duty equipment utilized at (unit cost) $____________per hour.

4. Debris hauled at (unit cost) $__________per ton. Certified weight tickets required.

5. On-call cuts at (unit cost) $____________per cut.

Grand total of section one (1) base bid totals above not including unit cost:

$(Written)__________________________________________ $ (figures)_________________________________________

Any work for items 2, 3, 4, or 5 shall be mutually agreed upon (documented in writing) by

the Project Manager(s) or designated representative and the successful Contractor prior

to Contractor performing any work outlined in said bid document.

Work shall begin within ten (10) calendar days after issuance of the Notice to Proceed.

We acknowledge receipt of the following Addenda:

(Bidder to list all revisions received, or, if none, state "NONE RECEIVED")

Addendum #______, dated ____________ Addendum #______, dated _____________

Addendum #______, dated ____________ Addendum # ______, dated _____________

If awarded the contract, the contractor will provide certificates(s) of insurance and proof of current City

of Albany business license to the Procurement Office within ten (10) days following the issuance of the

Notice of Award.

The undersigned being duly sworn, hereby declares and affirms that they are an authorized

representative of the above-named firm and further declares and affirms that the bid provided herein,

and the statements provided herein are true and correct and are sufficiently complete so as not to be

misleading.

Authorized Signature

Address

Seal (If Incorporated)

Bid Ref. #24-023

Landscaping Services

Tax ID #

City

State

Telephone #

Email Address

Zip

Fax #

(End of Bid Form)

November 09, 2023

INVITATION TO BID

CITY OF ALBANY

Landscaping Services

Bid Reference No. 24-023

Sealed Bids will be received by the City of Albany, Procurement Division, Suite 260, 222 Pine Avenue,

Albany, Georgia, until December 12, 2023, at 2:30 p.m. for Landscaping Services to be

performed in accordance with bid documents, specifications, instructions to bidders, and other

Contract Documents. Bids will be opened and publicly read aloud at the above stated time and place.

A Pre-Bid conference will be held on November 20, 2023, 10:00 a.m. at the Government

Center, 222 Pine Avenue, Suite 260 Albany, Georgia 31071. All interested vendors are

strongly encouraged to attend.

This project will be bid on a lump sum basis for all specified work and will be awarded to the lowest

responsive and responsible bidder. Contract shall be for one (1) year with four (4) options to renew

for additional one-year terms per O.C.G.A. § 36-60-13. Fees may be adjusted for each year after the

initial year by the percentage increase in the US Department of Labor's CPI-U, South Urban, Size B/C,

for the most recent publication preceding the renewal date.

The City of Albany strongly encourages Small Business firms to participate in this bid. The City of

Albany reserves the right to reject any and all bids and to waive any informalities in the bidding

process.

Bid documents and specifications may be inspected at the Procurement Office, 222 Pine Avenue,

Suite 260, Albany, Georgia, at www.albanyga.gov and on the Georgia Procurement Registry.

5% Bid Bond is required of all bidders. Bid bond must be present for bid to be read or considered.

All corporations should provide the corporate seal, a copy of the Secretary of State Certificate of

Incorporation, and a listing of the principals of the corporation with bid.

For additional information, contact Ricky Gladney, Buyer, at (229) 431-3211. Submit all questions via

email to rqladney@albanyga.gov cc:jswilliams@albanyqa.gov; kross@albanyga.gov The deadline for

questions is November 28, 2023, at 2:30 p.m. Questions received after this deadline may

not be answered. Replies of substance will be in the form of written addenda and made available to

all potential bidders.

t r , I City: f A'bany,

q11 1/ c_ V\J'

Jo3/H; ua r illiams, CPPB

OJWvC

Pr. 'curement Manager

F I NA NCE

P.O. BOX 447 ALBANY, GA 31702 I PHONE: 229.431.3211 I FAX: 229.431.2184 I www.albanyga.gov

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Number	Bid Name	Pre-Bid	Bid Opening	Bid Tabulation
24-023	Landscaping Services	11/20	01/11/2024

Landscaping Services

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