HOME Grant New Residential Construction

Agency:	City of Albany
State:	Georgia
Type of Government:	State & Local
Category:	Q - Medical Services Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Posted:	Mar 4, 2024
Due:	Mar 15, 2024
Solicitation No:	24-039
Publication URL:	To access bid details, please log in.

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03/04/2024

TO: All Potential Bidders

SUBJECT: HOME Grant New Residential Construction

Bid Ref. #24-039

Bid Opening Date & Time: March 15, 2024 @ 2:30 p.m. UPDATED DATE

ADDENDUM NO. 1

The items contained in this addendum are added to and/or deleted from and become part of the

specifications and proposal documents for the above-referenced Invitation to Bid. Bidders must

acknowledge receipt of the Addendum on the Bid Form, located in the invitation to bid, when

the bids are submitted.

ADD/DELETE:

DELETE:

Sealed Bids will be received by the City of Albany, Procurement Division, 222 Pine Avenue, Suite 260,

Albany, Georgia 31701, until 2:30 p.m. on March 08, 2024

ADD:

Sealed Bids will be received by the City of Albany, Procurement Division, 222 Pine Avenue, Suite 260,

Albany, Georgia 31701, until 2:30 p.m. on March 15, 2024

DELETE:

The deadline for questions is March 01, 2024, at 2:30 p.m.

ADD:

The deadline for questions is March 08, 2024, at 2:30 p.m.

QUESTIONS & ANSWERS

Question 1: Is this project subject to Davis Bacon Wages?

Answer 1: Yes, with certified payroll required as well.

Question 2: If it is known that there is most likely unsuitable soils on these properties, can you please

provide an allowance for all contractors to carry on the bid for the replacement of said soils? There is no

FINANCE

P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431.3211 | FAX: 229.431.2184 | www.albanyga.gov

way to determine this unless we hire a soil scientist to examine all four lots before the project is bid and this

does not seem feasible.

Answer 2: An allowance cannot be given. The vendor should assume that extensive soil remediation will

need to be performed prior to construction.

Question 3: Are all four homes to be completed within 120 days? Or do we have 480 days to complete all

four homes? It is unlikely that one home could be completed within 120 days. 180 days would be more

reasonable.

Answer 3: The contractor will be given 120 days per home bid, for a total of 480 consecutive days for all

four homes.

Question 4: There is no roof plan and the drawings have conflicting information/notes on the roof pitch.

Can you have the design team issue a roof plan showing the pitch of the roof or add the pitch on the

elevations?

Answer 4: Detailed drawings have been updated and added to the link titled “24-039 Drawing Details

Addendum 1”.

https://www.dropbox.com/scl/fo/j403fnhho8010f6dh4tyr/h?rlkey=fram7f8orixsubt4sq6l58y0x&dl=0

Question 5: I went back and checked the notes in the drawings. Unless I am missing it, I do not see

anything showing the finish floor elevations required due to the floodplain. Can you assist with this?

Answer 5: See answer 4.

Question 6: Per the pre-bid conference discussion, these plans have already been submitted and approved

for permit by the city. Is this correct? The contractor would just be required to pay for the permit and it

would be released?

Answer 6: The Planning Department has done a preliminary review of the drawings, per the Deputy

Director of Planning. Please contact them for any questions.

Question 7: The fixture schedule calls out several appliances. I do not see any specifications on these. Can

you provide these? I assume the contractor is responsible for furnishing these?

Answer 7: The contractor will provide the stove with matching vent-a-hood duct type (Nutone Brand),

Dishwasher, Refrigerator with a cost allowance of $2,800.00. The cost allowance will include the delivery

and cords for the appliances.

Question 8: Are there specifications for the millwork, windows, doors, frames and hardware, mechanical,

electrical and plumbing?

Answer 8: The baseboards should be 3 ¼”, the windows ReliaBilt double pane type, doors exterior doors

Therma_ Tru and the interior doors ReliaBilt (six panel), hardware kwikset, mechanical HVAC (Gree/Flexx),

electrical and plumbing IAW with code.

Question 9: Is there a brick allowance?

FINANCE

P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431.3211 | FAX: 229.431.2184 | www.albanyga.gov

Answer 9: No, we are specifying GenStone panels for brick, stone and wood.

Question 10: Can you verify what all furnishing the contractor is to provide and install?

Answer 10: No furnishings will be provided.

Question 11: Can you verify the type/location of any interior trim required?

Answer 11: The baseboards should be 3 ¼ and white in color.

Question 12: Can you verify what size the floor joists are supposed to be? The drawings just show 2x with

no other dimensions.

Answer 12: The floor joist are to be 2 X 8.

Question 13: The footing detail shows a drainage system around the perimeter of the footings. Do you

know where this drainage system is run? Is there an existing underground storm system we are supposed

to tie into?

Answer 13: See answer 4.

Question 14: What is the draw schedule for this project?

Answer 14: There are no schedules for draws. All payments are reimbursements only. The contractor

submits the AIA application for payment, detailing work completed and after verification of work, the AIA is

processed for payment, minus retainage. Certified payrolls must be submitted with the application for

payment. The contractor can request payment for materials with paid invoices however, if the funds are

needed before starting the actual construction it could be up to 30 days before receiving the payment.

End of Addendum 1

Ricky Gladney

Ricky Gladney, Buyer

Cc: John Hawthorne Jr., Director DCED

April Mahone, Deputy Director DCED

Betty Jackson, Loan Officer DCED

Craig Moore, Community Development Coordinator, DCED

Davis Construction Company of Albany, Inc.

FINANCE

P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431.3211 | FAX: 229.431.2184 | www.albanyga.gov

January 30, 2024

. INVITATION TO BID

HOME Grant New Residential Construction

Bid Reference No. 24-039

Sealed Bids will be received by the City of Albany, Procurement Division, 222 Pine Avenue, Suite 260,

Albany, Georgia 31701, until 2:30 p.m. on March 08, 2024, for services to build four complete residential

homes, located at 403 Cotton Ave, 404 Cotton Ave, 405 Cotton Ave, and 415 Cotton Ave in accordance with

bid documents, specifications, and all other contract documents.

A Pre-Bid Conference will be held on February 23, 2024, at 10:00 a.m. thru zoom at the following link:

https://us06web.zoom.us/i/87835696453?pwd=WVObOkyKO7vGWqHXLH5Rf9jHP8mDbn.1

Meeting ID: 878 3569 6453 Passcode: 964322 (see page 8 for link) The Project Manager will

provide an overview of the work to be performed and answer questions. All interested bidders are strongly

encouraged to attend.

This project will be bid on a lump sum basis for all specified work and will be awarded to the responsive

and responsible bidder submitting the lowest total base bid. 5% Bid Bond is required of all bidders.

Bid bond must be present for bid to be read or considered. 100% Performance and Payment bonds will

be required of the successful bidder.

The City of Albany strongly encourages Small Business firms to participate in this bid. The City of Albany

reserves the right to reject any and all bids and to waive any informalities in the bidding process. Bid

documents are available at the Procurement Division, www.albanyqa.gov and on the Georgia Procurement

Registry.

For additional information, contact Ricky Gladney, Buyer I, at (229) 431-3211. Submit all questions via email

to rqladney@albanyqa.gov cc: jswilliams@albanyqa.gov and kross@albanyqa.gov. The deadline for questions

is March 01, 2024, at 2:30 p.m. Replies of substance will be answered in the form of an addendum and

made available to all potential bidders.

of Albany,

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Jo hua Williams, CPPB

P curement Manager

FINANCE

P.O. BOX 447 ALBANY, GA 31702 I PHONE: 229.431.3211 I FAX: 229.431.2184 I www.albanyga.gov

CITY OF ALBANY

FINANCE DEPARTMENT

PROCUREMENT DIVISION

ALBANY, GEORGIA

INSTRUCTIONS TO BIDDERS

These instructions will bind bidders to terms and conditions herein set forth, except as specifically qualified in special bid and

contract terms issued with any individual bid.

1. The following criteria are used in determining low responsible bidder.

(a) The ability, capacity and skill of bidder to perform required service.

(b) Whether bidder can perform service promptly or within specified time.

(d) The performance of previous contracts.

(e) The suitability of equipment or material for City use.

(f) The ability of bidder to provide future maintenance and parts service.

2. Payment terms are Net 30 unless otherwise specified. Favorable term discounts may be offered and will be considered in

determining low bids if they are deemed advantageous to The City.

3. Unless otherwise specified all materials, supplies or equipment quoted herein must be delivered within thirty (30) days from

date of notification of award or by exception noted on bid sheet.

4. Prospective bidders are responsible for examining the location of the proposed work or delivery and determining, in their

own way, the difficulties, which are likely to be encountered in the execution of same.

5. The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of bidding only. The City may

purchase more or less than the estimated quantity, and the bidder must not assume that such estimated quantity is part of

the contract.

6. All bids should be tabulated, totaled and checked for accuracy. The unit price will prevail in case of errors.

7. All requested information should be included in the sealed bid envelope. All documents and information must be signed and

included for your bid to receive full consideration. Failure to submit any required information or document will be

cause for bid to be rejected as non-responsive.

8. Failure of the bidder to sign the bid document or have the signature of any authorized representative or agent on the bid in

the space provided will be cause for rejection of the bid. Signature(s) must be written in ink.

9. Failure to enclose bid bond, where required, will result in rejection of the bid. Bond may be in the form of cash,

certified check, cashier’s check or Surety Bond issued by a Surety Company licensed to conduct business in Georgia.

10. All bidders should provide their tax identification number with the bid.

11. All bidding Corporations should provide the corporate seal, a copy of the Secretary of State’s Certificate of Incorporation,

and a listing of the principals of the corporation with the bid.

12. Quote all prices F.O.B. Albany or our warehouse or as specified in bid documents.

13. If the bidder proposes to furnish any item of a foreign make or product, he/she should write “Foreign” together with the

name of the originating country opposite such item on the bid.

14. When requested, SAMPLES will be furnished free of expense, properly marked for identification and accompanied by list

where there is more than one sample. The City reserves the right to mutilate or destroy any samples submitted whenever it

may be in the best interests of The City to do so for the purpose of testing.

15. The City will reject any material, supplies or equipment that do not meet the specifications, even though bidder lists the

trade name or names of such materials on the bid or price quotation form.

16. Any alterations, erasures, additions or omissions of required information or any changes of specifications, or bidding

schedule are done at the risk of the bidder. Any bid will be rejected that has a substantial variation, such as a variation that

affects the price, quality or delivery date (when delivery is required by a specific time).

17. Each bid or proposal will be submitted in a SEALED ENVELOPE. Additionally, that envelope shall be clearly marked on the

outside as a Sealed Bid with the Bid Number clearly printed.

18. Bids must be received and stamped by the Procurement Office before the date and time stipulated in bid documents. The

City of Albany assumes no responsibility for submittals received after the advertised deadline or at any office or location

other than that specified herein, whether due to mail delays, courier mistake, mishandling, or any other reason. No

responsibility will attach to any City representative or employee for premature opening of bids not properly addressed or

identified.

19. If only one bid is received, the bid may be rejected and/or re-advertised, except in the case of only one known source of

supply.

20. Bids received late will not be accepted, and The City will not be responsible for late mail delivery.

21. Should a bid be misplaced by The City and found later it will be considered.

22. The unauthorized use of patented articles is done entirely at the risk of the bidder.

23. All bidders must be recognized and authorized dealers in the materials or equipment specified and be qualified to instruct in

their application or use. A bidder at any time requested must satisfy the Procurement Office and City Commission that he

has the requisite organization, capital, plant, stock, ability and experience to satisfactorily execute the contract in

accordance with the provisions of the contract in which he is interested.

Bid Ref. #24-039

HOME Grant New Residential Construction

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Number	Bid Name	Pre-Bid	Bid Opening	Bid Tabulation
24-039	HOME Grant New Residential Construction	02/23	03/15/2024

HOME Grant New Residential Construction

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