DOCO Disaster Related Debris Removal Services

Agency:	City of Albany
State:	Georgia
Type of Government:	State & Local
Category:	99 - Miscellaneous S - Utilities and Training Services
Posted:	Jan 19, 2024
Due:	Feb 22, 2024
Solicitation No:	24-038
Publication URL:	To access bid details, please log in.

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01/19/2024

TO: All Potential Bidders

SUBJECT: RFP #24-038

Bid Opening Date & Time: February 22, 2024 at 5:00 p.m.

ADDENDUM NO. 1

The items contained in this addendum are added to and/or deleted from and become part of the

specifications and proposal documents for the above-referenced Invitation to Bid. Bidders must

acknowledge receipt of the Addendum on the Bid Form, located in the invitation to bid, when

the bids are submitted.

ADD: The zoom meeting, scheduled January 25, 2024 is MANDATORY for all potential bidders.

ADD: Addendum acknowledgement form

End of Addendum 1

Takeshia Martin

Takeshia Martin, Buyer

Cc: Jeremy Brown, Engineering Manager

Jawahn Ware, Certified County Clerk/Procurement Manager

Darlene Hollis, Procurement Specialist

FINANCE

P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431.3211 | FAX: 229.431.2184 | www.albanyga.gov

* COMPLETE AND SUBMIT *

CITY OF ALBANY

DOCO

PROCUREMENT

RFP #24-038 Disaster

Related Debris Removal

Services

ADDENDUM ACKNOWLEDGEMENT FORM

Instructions: Please acknowledge receipt of addenda received by completing this addendum

acknowledgement form. Check the box next to each addendum received and sign below. This

addendum acknowledgement form should be submitted with your bid to expedite

document processing.

Acknowledgement: I, the undersigned, acknowledge receipt of the following addenda to the

above referenced Invitation To Bid and have made any necessary revisions to my response or

submittal. I understand that failure to confirm the receipt of addenda may be cause for rejection

of this bid.

Addendum No. 1

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Addendum No. 3

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Addendum No. 2

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Addendum No. 4

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⃣ No Addenda received for Bid Reference NO._______.

Print Name and Title of Authorized Signer

Authorized Signature

Date

DOUGHERTY COUNTY

PROCUREMENT DIVISION

ALBANY, GEORGIA

INSTRUCTION TO PROPOSERS

These instructions will bind proposers to terms and conditions herein set forth, except as specifically qualified in special proposal and

contract terms issued with any individual proposal.

The following criteria are used in determining low, responsible proposer.

(a) The ability, capacity and skill of proposer to perform required service.

(b) Whether proposer can perform service promptly or within specified time.

(d) The performance of previous contracts.

(e) The suitability of equipment or material for County use.

(f) The ability of proposer to provide future maintenance and parts service.

Payment terms are Net 30 unless otherwise specified. Favorable term discounts may be offered and will be considered in

determining low proposers if they are deemed advantageous to the County.

All proposals should be tabulated, totaled and checked for accuracy. The unit price will prevail in case of errors.

All requested information should be included in the proposal envelope. All desired information must be signed and included

for your proposal to receive full consideration. Failure to submit any required form will be cause for proposal to be

rejected as non-responsive.

All questions, inquiries and requests for clarification shall be directed to Procurement.

For multi-year contracts the following clauses pursuant to OCGA 36-60-13 apply: (1) The contract shall terminate absolutely

and without further obligation on the part of the County at the close of the calendar year in which it was executed and at the

close of each succeeding calendar year for which it may be renewed; (2) The contract may provide for automatic renewal

unless positive action is taken by the County to terminate such contract, and the nature of such action shall be determined by

the County and specified in the contract; (3) The contract shall state the total obligation of the County for the calendar year of

execution and shall further state the total obligation which will be incurred in each calendar year renewal term, if renewed;

and (4) The contract shall provide that title to any supplies, materials, equipment, or other personal property shall remain in

the vendor until fully paid for by the County.

Quote all prices F.O.B. Albany, Georgia or our warehouse or as specified in proposal documents.

Each bid or proposal shall be clearly marked on the outside of the envelope as a Sealed Proposal whether using a County

furnished envelope or other envelopes.

Bid/Proposal must be received and stamped by the Procurement Office before time stipulated in bid/proposal documents. No

responsibility will attach to any County representative or employee for premature opening of bid not properly addressed or

identified.

10.

If only one proposal is received, the proposal may be rejected and/or re-advertised, except in the case of only one known

source of supply.

11.

Proposals received late will not be accepted, and the County will not be responsible for late mail delivery.

12.

Should a proposal be misplaced by the County and found later it will be considered.

13.

Proposals requiring bid bonds will not be read or considered if bond is not enclosed. Bond may be in the form of cash,

certified check, cashier’s check or Surety Bond issued by a Surety Company licensed to conduct business in Georgia.

14.

All proposals must be recognized and authorized dealers in the materials or equipment specified and be qualified to advise in

their application or use. A proposer at any time requested must satisfy the Procurement Office and County Commission that

he has the requisite organization, capital, plant, stock, ability, and experience to satisfactorily execute the contract in

accordance with the provisions of the contract in which he is interested.

15.

Any alterations, erasures, additions or omissions of required information or any changes of specifications, or proposing

schedule are done at the risk of the proposer. Any proposal will be rejected that has a substantial variation, such as a

variation that affects the price, quality or delivery date (when delivery is required by a specific time).

16.

When requested, SAMPLES will be furnished free of expense, properly marked for identification and accompanied by list where

there is more than one sample. The County reserves the right to mutilate or destroy any samples submitted whenever it may

be in the best interests of the County to do so for the purpose of testing.

17.

County will reject any material, supplies or equipment that do not meet the specifications, even though proposal lists the trade

name or names of such materials on the proposal or price quotation form.

18.

The unauthorized use of patented articles is done entirely at the risk of the successful proposer.

19.

The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of proposing only. The County may

purchase more or less than the estimated quantity, and the vendor must not assume that such estimated quantity is part of

the contract.

20. Only the latest model equipment as evidenced by the manufacturer’s current published literature, will be considered. Obsolete models of

equipment not in production will not be acceptable. Equipment shall be composed of new parts and materials. Any unit containing

used parts or having seen any service other than the necessary tests will be rejected. In addition to the equipment specifically called

for in the specifications, all equipment catalogued by the manufacturer as standard or required by the State of Georgia shall be

furnished with the equipment. Where required by the State of Georgia Motor Vehicle Code, vehicles shall be inspected and bear the

latest inspection sticker of the Georgia Department of Revenue.

21.

The successful proposer on motor vehicle equipment shall be required to furnish with delivery of vehicle, Certificate of Origin

RFP 24-038

Disaster Related Debris Removal Services

and Georgia vendors shall provide Georgia Motor Vehicle form MV1.

22.

Prospective proposers are responsible for examining the location of the proposed work or delivery and determining, in their

own way, the difficulties which are likely to be encountered in the prosecution of the same.

23.

All materials, equipment and supplies shall be subject to rigid inspection, under the immediate supervision of the Procurement

Office and/or the Department to which they are delivered. If defective material, equipment or supplies are discovered, the

contractor, upon being instructed by the Procurement Office, shall remove, or make good such material, equipment or

supplies without extra compensation. It is expressly understood and agreed that the inspection of materials by the County will

in no way lessen the responsibility of the contractor or release him from his obligation to perform and deliver to the County

sound and satisfactory materials, equipment or supplies. The contractor agrees to pay the cost of all tests on defective

material, equipment or supplies or allow the cost to be deducted from any monies due him by the County.

24.

Unless otherwise specified by the procurement office all materials, supplies or equipment quoted herein must be delivered

within thirty (30) days from date of notification or exception noted on bid sheet.

25.

A contract will not be awarded to any corporation, firm or individual who is, from any cause, in arrears to the County or who

has failed in any former contract with the County to perform work satisfactorily, either as to the character of the work, the

fulfillment of the guarantee, or the time consumed in completing the work.

26.

Reasonable grounds for supposing that any proposer is interested in more than one proposal/bid for the same item will be

considered sufficient cause for rejection of all bids/proposals in which he is interested.

27.

Unless otherwise specified the County reserves the right to award each item separately or on a lump sum basis, whichever is

in the best interest of the County.

28.

The County reserves the right to waive any minor discrepancies, reject any or all bids or proposals, and to purchase any part,

all or none of the services, materials, supplies or equipment specified.

29.

Failure of the proposer to sign the proposal or have the signature of any authorized representative or agent on the

bid/proposal IN THE SPACE PROVIDED WILL be cause for rejection of the proposal. Signature must be written in ink.

30.

Any proposer may withdraw his proposal at any time before the time set for closing of proposals. No proposal may be

withdrawn without cause in the 60-day period after proposals are opened.

31.

It is mutually understood and agreed that if any time the Procurement Office shall be of the opinion that the contract or any

part thereof is unnecessarily delayed or that the rate of progress or delivery is unsatisfactory, or that the contractor is willfully

violating any of the conditions or covenants of the agreement, or is executing the same in bad faith, the Procurement Office

shall have the power to notify the aforesaid contractor of the nature of the complaint. Notification shall constitute delivery of

notice, or letter, to address given in bid/proposal. If after three working days of notification the conditions are not corrected to

the satisfaction of the Procurement Office, he shall thereupon have the power to take whatever action he may deem

necessary to complete the work or delivery herein described, or any part thereof, and the expense thereof, so charged, shall

be deducted from any paid by the County out of such monies as may become due to the said contractor, under and by virtue

of this agreement. In case such expense shall exceed the last said sum, then and in that event, the bondsman or the

contractor, his executors, administrators, successors, or assigns, shall pay the amount of such excess to the County on notice

by the Procurement Office of the excess due.

32.

If the proposer proposes to furnish any item of a foreign make or product, he should write “Foreign” together with the name

of the originating country opposite such item on bid/proposal.

33.

Any complaint from proposers relative to the Request For Proposals or any attached specifications should be made prior to the

time of opening of proposals, otherwise such complaint cannot be properly considered.

34.

No vendor writing restrictive specifications for the County will be allowed to propose on the project.

35.

Contracts may be cancelled by the County with or without cause with 30-day written notice.

36.

Dougherty County has an equal opportunity purchasing policy. The County seeks to ensure that all segments of the business

community have access to supplying the goods and services needed by the County programs. The County affirmatively works

to encourage utilization of minority business enterprises in our procurement activities. The County provides equal

opportunities for all businesses and does not discriminate against any vendors regardless of race, color, religion, age, sex,

national origin, or handicap.

37.

All Corporations must provide the corporate seal and a copy of the Secretary of State’s Certificate of

Incorporation upon request.

38.

The contractor shall secure all permits, license certificates, inspections (permanent and temporary) and occupational tax

certificate, if applicable, before any work can commence. Contractor as well as any and all known subcontractors must

possess or will be required to obtain a DOUGHERTY COUNTY Occupational Tax Certificate or Registration.

39.

Prior to submitting proposal, check website at www.albanyga.gov or call the Procurement Office at 229-431-

3211 for any subsequent addendums.

RFP 24-038

Disaster Related Debris Removal Services

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Number	Bid Name	Pre-Bid	Bid Opening	Bid Tabulation
24-038	DOCO Disaster Related Debris Removal Services	*01/25 Mandatory	02/22/2024

DOCO Disaster Related Debris Removal Services

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See also