Pole Mount Transformers

Agency:	City of Albany
State:	Georgia
Type of Government:	State & Local
Category:	61 - Electric Wire, and Power and Distribution Equipment
Posted:	Sep 14, 2023
Due:	Oct 19, 2023
Solicitation No:	24-020
Publication URL:	To access bid details, please log in.

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Finance – Procurement

222 Pine Avenue – Suite 260

Albany, GA 31701

INVITATION TO BID

•This is NOT an Order•

BID REF:#24-020 DATE: 09/14/2023

REQUESTING DEPARTMENT:

FINANCE -

WAREHOUSE

DELIVER ORDERS TO:

1726 LILY POND RD

ALBANY, GA 31701

PHONE (229) 431-3211

FAX (229) 431-2184

SALES TAX #047-175701

FED. EXEMPTION #58-6000817

JOSHUA WILLIAMS

JOSHUA WILLIAMS,

PROCUREMENT MANAGER

COREY GAMBLE

Corey Gamble, Buyer

PREBID CONFERENCE:

N/A

QUESTIONS DEADLINE:

5:00PM ON 10/04/2023

BID DEADLINE:

2:30PM ON 10/19/2023

QUESTIONS SUBMITTED ↑ AFTER THIS DATE ↑ MAY NOT BE ANSWERED.

ALL QUESTIONS ARE TO BE SUBMITTED IN WRITTEN FORM TO: cogamble@albanyga.gov; kross@albanyga.gov

cc:jswilliams@albanyga.gov

CONDITIONS and REQUIREMENTS

_____% BID BOND REQUIRED

X STATE MAKE AND MODEL BID

X STATE DELIVERY TIME FOR EACH ITEM BID (ARO).

X STATEMENT OF WARRANTY REQUIRED

PRICES FIRM FOR ONE YEAR

X ATTACH MANUFACTURER SPECIFICATIONS

SAMPLE REQUIRED WITH BID

F.O.B. ALBANY, GA.- FREIGHT PREPAID & INCLUDED IN

PRICE

EST QTY

DESCRIPTION

UNIT PRICE EXTENDED PRICE

SINGLE PHASE POLE MOUNT 15 KVA, KVA: 15 @

65'C, 60HZ, IMPEDANCE: STANDARD

HV: 7200/12470Y (95 KV B/L), LV: 120/240

(30 KV B/L), PRIMARY TAPS: NO TAPS, DOUBLE

BUSHING, SINGLE HANGER, CONVENTIONAL UNITS

(3) EYEBALL LOW VOLTAGE POLEMOUNT BUSHINGS

NON-PCB MINERAL OIL

SINGLE PHASE POLE MOUNT 25 KVA, KVA: 25 @

65'C, 60HZ, IMPEDANCE: STANDARD

HV: 7200/12470Y (95 KV B/L), LV: 120/240

(30 KV B/L), PRIMARY TAPS: NO TAPS, DOUBLE

BUSHING, SINGLE HANGER, CONVENTIONAL UNITS

(3) EYEBALL LOW VOLTAGE POLEMOUNT BUSHINGS

NON-PCB MINERAL OIL

SINGLE PHASE POLE MOUNT 37 .5 KVA, 120/240,

65'C, 60HZ, IMPEDANCE: STANDARD

Bid Ref. #24-020 Pole Mount Transformers

HV: 7200/12470Y (95 KV B/L), LV: 120/240

(30 KV B/L), PRIMARY TAPS: NO TAPS, DOUBLE

BUSHING, SINGLE HANGER, CONVENTIONAL UNITS

(3) EYEBALL LOW VOLTAGE POLEMOUNT BUSHINGS

NON-PCB MINERAL OIL

SINGLE PHASE POLE MOUNT 37 .5

KVA,277/480Y, 65'C, 60HZ, IMPEDANCE:

STANDARD

HV: 7200/12470Y (95 KV B/L), LV: 120/240

(30 KV B/L), PRIMARY TAPS: NO TAPS, DOUBLE

BUSHING, SINGLE HANGER, CONVENTIONAL UNITS

(2) EYEBALL LOW VOLTAGE POLEMOUNT BUSHINGS

NON-PCB MINERAL OIL

SINGLE PHASE POLE MOUNT 75 KVA, KVA: 75

@65'C, 60HZ, IMPEDANCE: STANDARD, HV:

7200L12470Y (95 KV B/L), LV: 277/480Y

(30 KV B/L), PRIMARY TAPS: 2-2.5% FCAN &

BN, DOUBLE BUSHING, SINGLE HANGER,

CONVENTIONAL UNITS,(2) EYEBALL LOW VOLTAGE

POLEMOUNT BUSHINGS

BIDDER INFORMATION

FEDERAL TAX ID #_____________________________

TERM DISCOUNT: NET _____

_____%

CHECK IF NEW ADDRESS

Must Be Signed By An Authorized

Representative.

TOTAL

BID

FIRM NAME

ADDRESS

CITY/STATE/ZIP

SIGNATURE

PHONE

FAX

PURCHASING FORM#12 10/98 REV.

*INCLUDE EMAIL TO ENSURE RECEIPT OF COPY OF TABULATION SHEET.

**INCLUSION OF YOUR BUSINESS CARD IS APPRECIATED.

For Proper Consideration Please Bid On This Form

Bid Ref. #24-020 Pole Mount Transformers

CITY OF ALBANY

PROCUREMENT DIVISION

FINANCE DEPARTMENT

ALBANY, GEORGIA

INSTRUCTIONS TO BIDDERS

These instructions will bind bidders to terms and conditions herein set forth, except as specifically qualified in special bid and contract terms issued with

any individual bid.

1. The following criteria are used in determining low responsible bidder.

(a) The ability, capacity and skill of bidder to perform required service.

(b) Whether bidder can perform service promptly or within specified time.

(d) The performance of previous contracts.

(e) The suitability of equipment or material for City use.

(f) The ability of bidder to provide future maintenance and parts service.

2. Payment terms are Net 30 unless otherwise specified. Favorable term discounts may be offered and will be considered in determining low bids if

they are deemed advantageous to The City.

3. Unless otherwise specified all materials, supplies or equipment quoted herein must be delivered within thirty (30) days from date of notification of

award or by exception noted on bid sheet.

4. Prospective bidders are responsible for examining the location of the proposed work or delivery and determining, in their own way, the difficulties,

which are likely to be encountered in the execution of same.

5. The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of bidding only. The City may purchase more or less

than the estimated quantity, and the bidder must not assume that such estimated quantity is part of the contract.

6. All bids should be tabulated, totaled and checked for accuracy. The unit price will prevail in case of errors.

7. All requested information should be included in the sealed bid envelope. All documents and information must be signed and included for your bid

to receive full consideration. Failure to submit any required information or document will be cause for bid to be rejected as non-

responsive.

8. Failure of the bidder to sign the bid document or have the signature of any authorized representative or agent on the bid in the space provided

will be cause for rejection of the bid. Signature(s) must be written in ink.

9. Failure to enclose bid bond, where required, will result in rejection of the bid. Bond may be in the form of cash, certified check, cashier’s check

or Surety Bond issued by a Surety Company licensed to conduct business in Georgia.

10. All bidders should provide their tax identification number with the bid.

11. All bidding Corporations should provide the corporate seal, a copy of the Secretary of State’s Certificate of Incorporation, and a listing of the

principals of the corporation with the bid.

12. Quote all prices F.O.B. Albany or our warehouse or as specified in bid documents.

13. If the bidder proposes to furnish any item of a foreign make or product, he/she should write “Foreign” together with the name of the originating

country opposite such item on the bid.

14. When requested, SAMPLES will be furnished free of expense, properly marked for identification and accompanied by list where there is more than

one sample. The City reserves the right to mutilate or destroy any samples submitted whenever it may be in the best interests of The City to do so

for the purpose of testing.

15. The City will reject any material, supplies or equipment that do not meet the specifications, even though bidder lists the trade name or names of

such materials on the bid or price quotation form.

16. Any alterations, erasures, additions or omissions of required information or any changes of specifications, or bidding schedule are done at the risk

of the bidder. Any bid will be rejected that has a substantial variation, such as a variation that affects the price, quality or delivery date (when

delivery is required by a specific time).

17. Each bid or proposal will be submitted in a SEALED ENVELOPE. Additionally, that envelope shall be clearly marked on the outside as a Sealed

Bid with the Bid Number clearly printed.

18. Bids must be received and stamped by the Procurement Office before the date and time stipulated in bid documents. The City of Albany assumes

no responsibility for submittals received after the advertised deadline or at any office or location other than that specified herein, whether due to

mail delays, courier mistake, mishandling, or any other reason. No responsibility will attach to any City representative or employee for premature

opening of bids not properly addressed or identified.

19. If only one bid is received, the bid may be rejected and/or re-advertised, except in the case of only one known source of supply.

20. Bids received late will not be accepted, and The City will not be responsible for late mail delivery.

21. Should a bid be misplaced by The City and found later it will be considered.

22. The unauthorized use of patented articles is done entirely at the risk of the bidder.

23. All bidders must be recognized and authorized dealers in the materials or equipment specified and be qualified to instruct in their application or

use. A bidder at any time requested must satisfy the Procurement Office and City Commission that he has the requisite organization, capital, plant,

stock, ability and experience to satisfactorily execute the contract in accordance with the provisions of the contract in which he is interested.

24. Only the latest model equipment as evidenced by the manufacturer’s current published literature will be considered. Obsolete models of equipment

not in production will not be acceptable. Equipment shall be composed of new parts and materials. Any unit containing used parts or having seen

any service other than the necessary tests will be rejected. In addition to the equipment specifically called for in the specifications, all equipment

catalogued by the manufacturer as standard or required by the State of Georgia shall be furnished with the equipment. Where required by the

State of Georgia Motor Vehicle Code, vehicles shall be inspected and bear the latest inspection sticker of the Georgia Department of Revenue.

25. All materials, equipment and supplies shall be subject to rigid inspection, under the immediate supervision of the Procurement Officer and/or the

Department to which they are delivered. If defective material, equipment or supplies are discovered, the contractor, upon being instructed by the

Procurement Officer, shall remove, or make good such material, equipment or supplies without extra compensation. It is expressly understood and

agreed that the inspection of materials by The City will in no way lessen the responsibility of the contractor or release him from his obligation to

perform and deliver to The City sound and satisfactory materials, equipment or supplies. The contractor agrees to pay the cost of all tests on

defective material, equipment or supplies or allow the cost to be deducted from any monies due him by The City.

26. For multi-year contracts the following clauses pursuant to OCGA 36-60-13 apply: (1) The contract shall terminate absolutely and without further

obligation on the part of The City or County at the close of the calendar year in which it was executed and at the close of each succeeding calendar

year for which it may be renewed; (2) The contract may provide for automatic renewal unless positive action is taken by The City or County to

terminate such contract, and the nature of such action shall be determined by The City or County and specified in the contract; (3) The contract

Bid Ref. #24-020 Pole Mount Transformers

shall state the total obligation of The City or County for the calendar year of execution and shall further state the total obligation which will be

incurred in each calendar year renewal term, if renewed; and (4) The contract shall provide that title to any supplies, materials, equipment, or

other personal property shall remain in the vendor until fully paid for by The City.

27. Unless otherwise specified The City reserves the right to award each item separately or on a lump sum basis, whichever is in the best interest of

The City.

28. The successful bidder shall secure all permits, license certificates, inspections (permanent and temporary) and occupational tax certificate, if

applicable, before any work can commence. Contractor as well as any and all known subcontractors must possess or will be required to obtain a

City of Albany Occupational Tax Certificate or Registration.

29. The successful bidder on motor vehicle equipment shall be required to furnish with delivery of vehicle, Certificate of Origin and Georgia vendors

shall provide Georgia Motor Vehicle form MV1.

30. The City reserves the right to reject any and all bids, to waive any informalities in the bid process, and to award the contract as may be in the best

interest of the City and/or re-advertise for bids.

31. Local bidder (domiciled in Albany City Limits) will receive bid in the event of tie bids. In the case of tie bids between out of town companies or

between local concerns, evaluated as equal, bid will be recommended or awarded by chance coin toss, or drawing straws. The Board of

Commissioners passed a local preference ordinance on January 27, 2015. Where applicable, this ordinance will govern. Local

preference will not be a basis for award on bids that are federally funded.

32. No bidder writing restrictive specifications for The City will be allowed to bid on the project.

33. Reasonable grounds for supposing that any bidder is interested in more than one bid for the same item will be considered sufficient cause for

rejection of all bids in which he/she is interested.

34. A contract will not be awarded to any corporation, firm or individual who is, from any cause, in arrears to The City/County or who has failed in

any former contract with The City to perform work satisfactorily, either as to the character of the work, the fulfillment of the guarantee, or the time

consumed in completing the work.

35. It is mutually understood and agreed that if any time the Procurement Officer shall be of the opinion that the contract or any part thereof is

unnecessarily delayed or that the rate of progress or delivery is unsatisfactory, or that the contractor is willfully violating any of the conditions or

covenants of the agreement, or is executing the same in bad faith, the Procurement Officer shall have the power to notify the aforesaid contractor

of the nature of the complaint. Notification shall constitute delivery of notice, or letter, to address given in bid/proposal. If after three working days

of notification the conditions are not corrected to the satisfaction of the Procurement Officer, he shall thereupon have the power to take whatever

action he may deem necessary to complete the work or delivery herein described, or any part thereof, and the expense thereof, so charged, shall

be deducted from any paid by The City out of such monies as may become due to the said contractor, under and by virtue of this agreement. In

case such expense shall exceed the last said sum, then and in that event, the bondsman or the contractor, his executors, administrators,

successors, or assigns, shall pay the amount of such excess to The City on notice by the Procurement Officer of the excess due.

36. Contracts may be cancelled by The City with or without cause with 30-day written notice.

37. Any complaint from bidders relative to the Invitation to Bid or any attached specifications should be made prior to the time of opening of bids,

otherwise such complaint cannot be properly considered.

38. Any bidder may withdraw his bid at any time before the time set for opening of bids. No bid may be withdrawn without cause in the 60-day period

after bids are opened.

39. All questions, inquiries and requests for clarification shall be directed to Procurement.

40. Prior to submission, all bidders are encouraged to check the website at www.albanyga.gov or call the Procurement Office at 229-

431-3211 for any addendums.

PROCUREMENT FORM - Revised 11/18/2021

Bid Ref. #24-020 Pole Mount Transformers

CITY OF ALBANY

BID REFERENCE NO.: 24-020

SPECIFICATIONS

1. SCOPE:

This specification covers:

•

15kV SINGLE PHASE, POLE-MOUNTED DISTRIBUTION TRANSFORMERS (5Kva

THROUGH 500Kva)

MATERIAL:

The units shall be of exact make and model as noted by the item description.

3. SUPPLIERS RESPONSIBILITY:

The supplier shall be responsible for furnishing material in accordance with the specifications regardless

of inspection by the purchaser or his representative.

4. SHIPMENT:

Please submit an estimated delivery time of the requested units with the Bid.

** Please reference attached documents for manufacturer specifications. **

Bid Ref. #24-020 Pole Mount Transformers

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Number	Bid Name	Pre-Bid	Bid Opening	Bid Tabulation
24-020	Pole Mount Transformers	N/A	10/19/2023

Pole Mount Transformers

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