Miscellaneous Right-of-Way Projects

Agency:	County of Brazos
State:	Texas
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction Y - Construction of Structures and Facilities
Posted:	Apr 10, 2024
Due:	Apr 24, 2024
Solicitation No:	RFB# 021-07-24
Publication URL:	To access bid details, please log in.

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Bryan Texas Utilities

Purchasing Office

205 E. 28th Street

Bryan, TX 77803

Office: (979) 209-5500 Fax: (979) 821-5798

purchasingweb@bryantx.gov

Date Issued: April 10, 2024

BID# 021-07-24

MISCELLANEOUS RIGHT OF WAY PROJECTS

SEALED BIDS TO BE SUBMITTED BY:

2:00 p.m. CST, Wednesday, April 24, 2024

Opened via zoom:

https://us02web.zoom.us/j/85656517904?pwd=R0JOa1hYRnB1WnVDRnhRaFAweStWZz09

MEETING ID: 856 5651 7904

PASSCODE: 804547

DIAL IN: 1-346-248-7799

Disclosure Requirements

Chapter 176 of the Texas Local Government Code mandates the public disclosure of certain

information concerning persons doing business or seeking to do business with the Bryan Texas

Utilities, including affiliations and business and financial relationships such persons may have

with BTU officers. An explanation of the requirements of Chapter 176, applicable forms and a

complete text of the new law are available at: http://www.btutilities.com/house-bill-914-conflicts-

disclosure/. If you are unable to obtain such information online, please contact BTU Purchasing

at 821-5860 or mail to: BTUPurchasing@btutilities.com for further assistance regarding Chapter

176.

BY DOING BUSINESS OR SEEKING TO DO BUSINESS WITH BRYAN TEXAS UTILITIES,

YOU ACKNOWLEDGE THAT YOU HAVE BEEN NOTIFIED OF THE REQUIREMENTS OF

CHAPTER 176 OF THE TEXAS LOCAL GOVERNMENT CODE AND THAT YOU ARE SOLELY

RESPONSIBLE FOR COMPLYING WITH THEM.

Bidder’s Name: __________________________________________

TABLE OF CONTENTS

NOTICE TO BIDDERS................................................................................................................3

Exhibit “A”

Specifications / Scope of Work........................................................................................ 5

Principles and Definitions ................................................................................................ 5

Statement of Work .......................................................................................................... 6

Work................................................................................................................................ 8

Right of Way Clearing and Tree Trimming ...................................................................... 9

Work Assignments .......................................................................................................... 9

Supervision of Work and Workmanship ........................................................................ 10

Clearing Specifications.................................................................................................. 12

1. Line Clearance ................................................................................................. 12

2. Crew Requirements ......................................................................................... 12

3. Equipment and Material Requirements ............................................................ 13

4. Operations........................................................................................................ 13

5. Work Inspection and Billing .............................................................................. 14

Payment for Work.......................................................................................................... 15

Bid Tabulation Price Sheet....................................................................................... 15-20

Deviations ..................................................................................................................... 21

Exhibit "B"

General Bid Instructions ................................................................................................ 22

Payment ........................................................................................................................ 25

Bonding Requirements….…………………………………………………………………….28

References.................................................................................................................... 33

Certification of Bid ......................................................................................................... 34

Sample Contract ........................................................................................................... 35

Insurance ...................................................................................................................... 40

NOTICE TO BIDDERS

MANDATORY PRE-BID MEETING

• To be held April 17, 2024 @ 10:00 a.m. at Systems Office Center, 2200 Fountain

Ave, Bryan Texas 77803

• SEALED bids for Bid# 021-07-24 will be accepted until 2:00 p.m. CST,

Wednesday, April 24, 2024 and publicly opened and read aloud at 2:00 p.m. CST,

same date via Zoom video at the link below. Any bids received after 2:00 p.m.

CST will not be considered. Emailed bids WILL NOT be considered.

Sealed Bids Delivered to:

BTU Purchasing

Attn: BID# 021-07-24

205 E. 28th Street

Bryan, Texas 77803

• Join Zoom for Bid Opening (04/24/24 at 2:00 p.m. CST):

https://us02web.zoom.us/j/85656517904?pwd=R0JOa1hYRnB1WnVDRnhRaFAweStWZz09

Meeting ID: 856 5651 7904

Password: 804547

Or dial: 1+346-248-7799

• In order to ensure a fair and public bid process, all questions or clarifications

related to this Request for Bid shall be addressed in writing, via the Brazos Valley

Online Bidding Ionwave System https://brazosbid.ionwave.net prior to 10:00

A.M. CST on April 19, 2024

Term of

CONTRACT TERMS

This contract shall become effective from date of acceptance and approval

by BTU. It shall remain in full force and effect with firm fixed proposal prices

for a period of twelve (12) months.

Extension of Contract

Upon completion of the term of the original contract and upon the mutual

agreement of both parties, the original contract may be renewed for up to

four (4) additional one (1) year periods [five (5) years total]. Contracts are

extended upon mutual agreement of both Contractor and the City/BTU.

The renewal will be under the same terms and conditions as the original

contract; provided, however, that the unit prices proposal under the original

contract may, by mutual agreement, be increased by no more than eight

percent (8%) of the original contract price over the five (5) year period. In

the event a new contract cannot be executed at the anniversary date of the

original term or any renewal term, the contract may be renewed month-to-

month until a new contract is executed.

PRINCIPLES AND DEFINITIONS

A. “Contractor” shall mean the successful Bidder to whom a Contract is awarded.

B. “Work” and “Services” shall refer to everything agreed to be done and furnished

by the Contractor including all supervision, supplies, labor, transportation and

equipment together with all responsibilities and obligations imposed by the

Contract Documents.

C. “Equipment” shall mean the trucks, trailers, tools, saws, and other apparatus

which are owned and operated by the Contractor and which are required to be

maintained by the Contractor for the performance of the Contract in accordance

with the Specifications.

D. “Specifications” shall mean all specifications pertaining to the Work to be

performed.

E. “Contract” shall mean the fully executed document which binds the interested

parties in an agreement to fulfill all terms, conditions, and specifications

pertaining thereto.

F. “Invitation for Bids” shall be the means by which BTU solicits bids from

Prequalified Contractors for Work which BTU may from time to time deem

necessary to have performed.

G. “Install”, “Furnish”, “Provide”, or words of like import shall mean the Contractor

shall install, furnish, or provide, and similarly the words “Approved”, “Authorized”,

“Required”, “Satisfactory”, “Acceptable”, or words of like import shall mean, as

applicable, approved by, authorized by, required by, satisfactory to, or acceptable

to BTU, unless otherwise expressly stated.

SCOPE OF BID

Bryan Texas Utilities (hereafter, ‘BTU’), a municipal electric utility owned by the

City of Bryan, Texas seeks to establish a contract with a qualified Contractor to

perform miscellaneous work in BTU’s right of ways, easements and upon

substation properties.

These specifications require furnishing of all supervision, materials, labor,

supplies, tools, fuel, equipment and transportation necessary to perform the

work, and at such time and place as may be designated by authorized

representatives of BTU. The Contractor must supply the needed equipment and

personnel “in-house”, subcontracting of work is not allowed.

SCOPE OF WORK

In accordance with the line clearance specifications presented herein, the

Contractor will perform mulching services, side trimming trees, shredding, culvert

installation, road base/bull rock installation, rut repairs and other miscellaneous

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Miscellaneous Right-of-Way Projects

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