Street Light Pole Painting Project
| Agency: | County of Brazos |
|---|---|
| State: | Texas |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Apr 10, 2024 |
| Due: | Apr 26, 2024 |
| Solicitation No: | RFB# 020-07-24 |
| Publication URL: | To access bid details, please log in. |
Bid Information
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Contact Information
|
Attachment Preview
Bryan Texas Utilities
Purchasing Office
205 E. 28th Street
Bryan, TX 77803
Office: (979) 209-5500 Fax: (979) 821-5798
purchasingweb@bryantx.gov
Date Issued: April 10, 2024
BID# 020-07-24
STREET LIGHT PAINTING PROJECT
SEALED BIDS TO BE SUBMITTED BY:
2:00 p.m. CST, Friday, April 26, 2024
Opened via zoom:
https://us02web.zoom.us/j/82188996247?pwd=RExEUnA5Y2QvajBMR2Uyb2p6SVBOUT09
MEETING ID: 821 8899 6247
PASSCODE: 684770
DIAL IN: 1-346-248-7799
Disclosure Requirements
Chapter 176 of the Texas Local Government Code mandates the public disclosure of certain
information concerning persons doing business or seeking to do business with the Bryan Texas
Utilities, including affiliations and business and financial relationships such persons may have
with BTU officers. An explanation of the requirements of Chapter 176, applicable forms and a
complete text of the new law are available at: http://www.btutilities.com/house-bill-914-conflicts-
disclosure/. If you are unable to obtain such information online, please contact BTU Purchasing
at 821-5860 or mail to: BTUPurchasing@btutilities.com for further assistance regarding Chapter
176.
BY DOING BUSINESS OR SEEKING TO DO BUSINESS WITH BRYAN TEXAS UTILITIES,
YOU ACKNOWLEDGE THAT YOU HAVE BEEN NOTIFIED OF THE REQUIREMENTS OF
CHAPTER 176 OF THE TEXAS LOCAL GOVERNMENT CODE AND THAT YOU ARE SOLELY
RESPONSIBLE FOR COMPLYING WITH THEM.
Bidder’s Name: __________________________________________
RFB# 020-07-24 Page 1 of 32
TABLE OF CONTENTS
NOTICE TO BIDDERS................................................................................................................3
Exhibit “A”
Specifications / Scope of Work....................................................................................................4
Bid Tabulation Price Sheet........................................................................................................10
Deviations .................................................................................................................................16
Exhibit "B"
General Bid Instructions............................................................................................................17
Payment ...................................................................................................................................20
References ...............................................................................................................................24
Certification of Bid.....................................................................................................................25
Sample Contract .......................................................................................................................26
Insurance ..................................................................................................................................31
RFB# 020-07-24 Page 2 of 32
NOTICE TO BIDDERS
NON-MANDATORY PRE-BID MEETING:
• 04/18/2024 @ 10:00 A.M.- Must pre-register @
https://us02web.zoom.us/meeting/register/tZcof-mqqzgiHNf6MjYlVZZ-tsBx52gkRRS0
• SEALED bids for Bid # 020-07-24 will be accepted until 2:00 p.m. CST, Friday,
April 26, 2024 and publicly opened and read aloud at 2:00 p.m. CST, same date
via Zoom video at the link below. Any bids received after 2:00 p.m. CST will not
be considered. Emailed bids WILL NOT be considered. Sealed bids must be
mailed/delivered to 205 E. 28th Street. Bryan, TX 77803
Sealed Bids Delivered to:
BTU Purchasing
Attn: BID# 020-07-24
205 E. 28th Street
Bryan, Texas 77803
• Join Zoom for Bid Opening (04/26/24 at 2:00 p.m. CST):
https://us02web.zoom.us/j/82188996247?pwd=RExEUnA5Y2QvajBMR2Uyb2p6SVBOU
T09
Meeting ID: 821 8899 6247
Password: 684770
Or dial: 1+346-248-7799
• In order to ensure a fair and public bid process, all questions or clarifications
related to this Request for Bid shall be addressed in writing, via the Brazos Valley
Online Bidding Ionwave System https://brazosbid.ionwave.net prior to 10:00
A.M. CST on April 19, 2024
RFB# 020-07-24 Page 3 of 32
Bid Specification – Street Light Pole Painting
EXHIBIT A
SPECIFICATIONS AND SPECIAL CONDITIONS FOR
REPAINTING OF STREET LIGHT POLES
1. The purpose of these specifications is to describe BTU’s expectation for the repainting of certain
standard and ornamental street light poles in and around Bryan, Texas (the “Work”).
2. General Requirements
The Contractor will be responsible for traffic control and obtaining proper permits. The Contractor
shall field verify pole dimensions and condition and determine the most appropriate substrate
preparation and type of painting procedure. All work shall be performed in accordance with
industry standards and shall be warranted for one (1) year, beginning after acceptance by BTU.
a. Intent
It is the intent of the bid document to establish, in advance of issuing a purchase order, the contract
unit prices for all work and materials which may be needed for repainting certain standard and
ornamental street light poles in and around Bryan, Texas. Items and pricing will be described in a
purchase order and it will be used to compensate for all work covered by the contract.
b. Contract Term
This is an annual contract and prices are to be held firm for a period of one (1) year (12 months).
This agreement may be renewed for up to four (4) additional twelve (12) month periods, if all
contracting parties so agree and services provided by the Contractor have been satisfactory.
c. Budget and Quantity of Work
The quantity of work to be performed will be determined by the BTU Project Manager or designee
and specified in each purchase order. However, BTU does not guarantee a minimum amount of
work to be awarded. The quantities of work indicated in this bid are not considered either a
minimum or maximum amount of work to be performed, but do represent the best estimate of the
work expected to be awarded and performed during the contract period.
3. Scope of Work
The Contractor shall furnish all labor, equipment, mobilization, and traffic control necessary to
complete the Work in the timeframe specified herein. Light poles and fixtures shall be thoroughly
cleaned, primed, and painted in accordance with industry standards, and as specified in this
document.
The worksite shall be secured before, during, and after all work being performed. All pedestrian
and vehicular traffic within the worksite or adjacent areas must be thoroughly protected from injury
or damage caused by paint, solutions, or the processes of cleaning and painting.
Additional protection shall be provided for all public and private property within the worksite or
adjacent areas including landscape features, infrastructure, structures, and other surfaces not to
be painted but within the work zone.
All surfaces shall be cleaned and prepared in accordance with industry standards prior to painting
and as further specified in this document. The worksite and adjacent areas must be completely
restored to the general condition and appearance as was before the work began.
Contractor shall ensure that care is taken in preparation of the ornamental street light poles that
once the paint has cured, the hand holes and access doors are readily removable by BTU
personnel who may be required to perform maintenance on said poles.
RFB# 020-07-24 Page 4 of 32
4. Submittals
A written scope of work detailing surface preparation and painting procedures shall be submitted
by the Contractor with the bid. Upon the request of BTU, the Contractor should also provide all
material manufacturers’ names, product data for each product planned to be used while completing
the Work, including generic description, complete technical data, surface preparation, and
application instructions. The Contractor shall procure surface preparation materials and coating
application accessories from a single coating manufacturer. After contract award, samples of these
materials shall be submitted to BTU’s Project Manager for approval.
5. Quality Assurance
a. Material Manufacturer’s Qualifications.
All materials provided by the Contractor must meet or exceed the following:
i. The material manufacturer shall be specialized in the manufacture of coatings, primers, rust
inhibiters, etc. with a minimum of ten (10) years of experience.
ii. The material manufacturer shall be able to demonstrate successful performance on comparable
projects.
b. Applicator’s Qualifications
i. The contractor shall be experienced in the application of specified coatings for a minimum of five
(5) years on projects of similar size and complexity and should be considered as an Industrial
Coatings contractor.
ii. The contractor shall employ persons trained for the application of the specified coatings.
6. Environmental Requirements
a. Weather
i. The contractor shall prepare surfaces and apply and cure coatings within the air and surface
temperature range in accordance with the coating manufacturer’s instructions.
ii. The contractor shall maintain surface temperatures a minimum of five (5) degrees F (three (3)
degrees C) above dew point at the time of final surface preparation, material mixing, and
application.
iii. The contractor shall prepare surfaces and apply and cure coatings within the relative humidity
range in accordance with the coating manufacturer’s instructions.
iv. The contractor shall not prepare surfaces or apply coatings in rain, snow, fog, or mist.
v. The contractor shall not spray coatings if wind velocity is above the coating manufacturer’s limit.
b. Dust and Contaminants
The contractor shall schedule coating work to avoid excessive dust and airborne contaminants,
and shall take the necessary steps to protect work areas from excessive dust and airborne
contaminants during the coating application and curing process.
7. Protection of Surfaces Not Scheduled to be Coated
a. The contractor shall protect surrounding areas and surfaces that are not scheduled to be coated
from damage during surface preparation and the application of coatings.
b. The contractor shall immediately remove coatings that fall on surrounding areas and surfaces that
are not scheduled to be coated.
8. Surface Preparation
a. Cleaning
All surfaces to be painted shall be scraped or wire brushed to remove all flaking or loose paint.
Wire wheels and/or cup brush grinder attachments may be used.
All metal surfaces shall be thoroughly cleaned of oil, grease, soil, rust scale, and all other foreign
substances. Oil and grease may be removed with clean rags saturated in mineral spirits.
RFB# 020-07-24 Page 5 of 32
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