Sports Officiating Services
| Agency: | City of Coconut Creek |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Apr 8, 2024 |
| Due: | Apr 29, 2024 |
| Solicitation No: | RFP No. 04-29-24-11 |
| Publication URL: | To access bid details, please log in. |
Bid Information
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Contact Information
|
Attachment Preview
da.44
REQUEST FOR PROPOSALS
SPORTS OFFICIATING SERVICES
RFP No. 04-29-24-11
Revised 3.2024
PROCUREMENT DIVISION
4800 WEST COPANS ROAD, COCONUT CREEK, FLORIDA 33063
eBid System: www.coconutcreek.net/Procurement
RFP No. 04-29-24-11
CITY OF COCONUT CRE24
SPORTS OFFICIATING SERVICES
RFP NO. 04-29-24-11
TABLE OF CONTENTS
SECTION I
PAGE
Legal Notice / Request for Proposals ............................................................................... NTP
I.
General Terms and Conditions
1.
Defined Terms ............................................................................................ 1
2.
Cone of Silence........................................................................................... 2
3.
Bid Forms.................................................................................................... 3
4.
Sub-Proposers ............................................................................................ 3
5.
Qualifications of Bidders ............................................................................. 3
6.
Specifications .............................................................................................. 3
7.
Addendum................................................................................................... 4
8.
Prices Bid .................................................................................................... 4
9.
Examination of Bid Documents................................................................... 5
10. Modification and Withdrawal of Bids........................................................... 5
11. Submission and Receipt of Bids ................................................................. 5
12. Acceptance or Rejection of Bids ................................................................. 5
13. Opening of Bids .......................................................................................... 6
14. Award of Contract ....................................................................................... 6
15. Contractual Agreement ............................................................................... 6
16. Insurance .................................................................................................... 6
17. Taxes .......................................................................................................... 7
18. Estimated Quantities/Warranties of Usage................................................. 7
19. Samples and Demonstrations..................................................................... 7
20. Delivery ....................................................................................................... 7
21. Verbal Instructions Procedure .................................................................... 7
22. References.................................................................................................. 7
23. Costs Incurred by Bidders .......................................................................... 7
24. Permits, Fees and Notices (If Applicable)................................................... 7
25. Penalties for Misrepresentation .................................................................. 8
26. Restriction on Disclosure and Use of Data ................................................. 8
27. Exceptions to the Bid .................................................................................. 8
28. Cancellation for Unappropriated Funds ...................................................... 8
29. Independent Proposer ................................................................................ 8
30. Safety .......................................................................................................... 8
31. Occupational Health and Safety ................................................................. 8
32. Conflict of Interest ....................................................................................... 9
33. Indemnity/Hold Harmless............................................................................ 9
34. Public Entity Crimes Statement .................................................................. 9
35. Public Records ............................................................................................ 10
36. Drug-Free Workplace Programs................................................................. 10
37. Collusion ..................................................................................................... 11
38. Audit Rights................................................................................................. 11
39. Patent and Royalties................................................................................... 11
40. Purchase by Other Governmental Agencies .............................................. 11
41. Assignment and Sub-Letting....................................................................... 11
42. Choice of Law and Venue........................................................................... 11
43. Gratuities and Kickbacks ............................................................................ 11
44. Protest Process........................................................................................... 12
45. Trade Secrets and Proprietary Confidential Business Information............. 12
46. Anti-Discrimination ...................................................................................... 13
47. Default......................................................................................................... 13
i
RFP No. 04-29-24-11
SECTION I.
PAGE
48. E-Verify ....................................................................................................... 14
49. Scrutinized Companies ............................................................................... 14
50. Jury Trial Waiver……………………………………………………………….. 14
51. Antitrust Violations; Denial or Revocation of the Right to
Transact Business with Public Entities; Denial of Economic Benefits ........ 15
52. Severability: Waiver of Provisions .............................................................. 15
53. Environmental and Social Government and Corporate Activism ............... 15
54. Discriminatory Vendor List .......................................................................... 15
55. Labor Harmony ........................................................................................... 16
56. Third Party Beneficiaries............................................................................. 16
57. Agreement Subject to Funding ................................................................... 16
58. Remedies .................................................................................................... 16
59. Disentanglement ......................................................................................... 16
60. Prohibited Telecommunications Equipment ............................................... 16
SECTION II.
II.
Special Terms and Conditions
1.
Point of Contact .......................................................................................... 17
2.
Minimum Qualifications Requirements ....................................................... 17
3.
Proposal Format ......................................................................................... 17
4.
Competency of Proposers .......................................................................... 18
5.
Conditions for Emergency/ Hurricane or Disaster ...................................... 18
6.
Performance ............................................................................................... 18
7.
Schedule of Events ..................................................................................... 19
8.
Uncontrollable Circumstances (“Force Majeure”) ....................................... 19
9.
Proposal Submission .................................................................................. 20
10. Evaluation Method and Criteria .................................................................. 20
11. Review of Proposals for Responsiveness .................................................. 21
12. Selection Process ....................................................................................... 21
13. Oral Presentations ...................................................................................... 21
14. Best and Final Offers .................................................................................. 22
15. Negotiations ................................................................................................ 22
16. Award of Contract ....................................................................................... 22
17. Contract Term ............................................................................................. 23
18. Price ............................................................................................................ 23
19. Cost Adjustments........................................................................................ 23
20. Insurance Requirements............................................................................. 24
21. Dispute Resolution ..................................................................................... 25
22. Operations During Dispute ......................................................................... 26
23. Inspection, Direction, and Payment ............................................................ 26
SECTION III.
III. Detailed Requirements – Scope of Services
1. Scope of Services .......................................................................................... 27
2. Preferred Certification .................................................................................... 27
3. Sports Fields and Court Location................................................................... 27
4. Service Provisions.......................................................................................... 27
5. Attire ............................................................................................................... 28
6. Officiating Procedures……………………………………………………………..28
7. Selection of Officials……………………………………………………………….28
8. Criminal Background Checks……………………………………………………..28
9. Scheduling…………………………………………………………………………..28
10. Cancellation/ Forfeited Games……………………………………………………29
ii
RFP No. 04-29-24-11
11. Contractor Non- Compliance/ Fines……………………………………………….29
12. Rental Equipment (Optional)…………………………………………………….…29
13. Schedule of Proposal Prices……………………………………………………….30
14. Payment Methods……………………………………………………………………31
SECTION IV.
IV. Required Documents (Must sign and upload documents with your submittal)
Proposal Requirements Checklist ........................................................................... 32
Proposer Information ............................................................................................... 33
Proposal Confirmation ............................................................................................. 34
Indemnification Clause ............................................................................................ 35
Non-Collusive Affidavit…………………………………………………………………...36
Proposers Qualification Statement .......................................................................... 38
Acknowledgement Proposers Qualification Statement............................................ 42
Sworn Statement on Public Entity Crimes ............................................................... 43
Affidavit of Compliance with Foreign Countries of Concern Pursuant to
Section 287.138, Florida Statutes (2023) ................................................................ 46
End of Section
iii
RFP No. 04-29-24-11
CITY OF COCONUT CREEK
April 7, 2024
LEGAL NOTICE - REQUEST FOR PROPOSALS
FINANCE AND ADMINISTRATIVE SERVICES
PROCUREMENT DIVISION
LINDA JEETHAN, PROCUREMENT MANAGER
4800 WEST COPANS ROAD
COCONUT CREEK, FLORIDA 33063
RFP No:
RFP Name:
Pre-Proposal Meeting:
Due Date/Time:
04-29-24-11
Sports Officiating Services
N/A
Monday, April 29, 2024 at 11:00 A.M. EST
The City of Coconut Creek, Florida is actively seeking proposals from highly qualified professional Sports Officiating
Companies with substantial and successful experience to provide Sports Officiating Services to the City in full
accordance with the scope of services, terms, and conditions contained in this Request for Proposals (RFP).
A Cone of Silence is in effect with respect to this RFP. The Cone of Silence prohibits certain communications between
potential Respondents and/or Vendors and the City. All communication regarding this RFP shall be directed to
Randolph Merchant, Procurement Analyst via email at rmerchant@coconutcreek.net .
Proposer must be registered on the City’s eBid System in order to respond to this RFP. A complete RFP document
may be downloaded for free from the eBid System as a pdf at: www.coconutcreek.net/procurement. The City is not
responsible for the accuracy or completeness of any documentation the Proposer receives from any source other
than from the eBid System.
Sealed proposals shall be submitted electronically through the eBid System on or before the due date/time stated
above. Proposer is solely responsible for downloading all required documents. Responses will be electronically
unsealed in a public forum and read aloud. Any proposal received after the date and time specified will not be
considered. Any uncertainty regarding the time a proposal is received will be resolved against the Proposer.
Please be advised that City Hall is closed on Fridays and on holidays observed by the City. City Hall hours of
operation are 7:00 a.m. to 6:00 p.m. EST, Monday through Thursday.
Pursuant to Section 119.071, Florida Statutes, sealed bids, proposals or replies by an agency pursuant to a
competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended
decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.
Randolph Merchant, Procurement Analyst
PROCUREMENT DIVISION
Publish Date: Sunday, April 7, 2024
1
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