Amusement Rides and Concession Services

Agency:	City of Coconut Creek
State:	Florida
Type of Government:	State & Local
Category:	M - Operation of Government Owned Facilities
Posted:	Oct 23, 2023
Due:	Nov 15, 2023
Solicitation No:	RFP NO. 11-15-23-11
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS

AMUSEMENT RIDES AND CONCESSIONS

RFP NO. 11-15-23-11

PROCUREMENT DIVISION

4800 WEST COPANS ROAD, COCONUT CREEK, FLORIDA 33063

eBid System: www.coconutcreek.net/fin/procurement

CITY OF COCONUT CREEK

AMUSEMENT RIDES AND CONCESSION SERVICES

RFP NO. 11-15-23-11

TABLE OF CONTENTS

SECTION

PAGE

Legal Notice / Request for Proposals ............................................................................ NTP

General Terms and Conditions

1. Defined Terms ........................................................................................... 1

2. Cone of Silence ......................................................................................... 2

3. Bid Forms .................................................................................................. 3

4. Sub-Contractors......................................................................................... 3

5. Qualifications of Bidders ............................................................................ 3

6. Specifications............................................................................................. 3

7. Addendum ................................................................................................. 4

8. Prices Bid .................................................................................................. 4

9. Examination of Bid Documents .................................................................. 5

10. Modification and Withdrawal of Bids .......................................................... 5

11. Submission and Receipt of Bids................................................................. 5

12. Acceptance or Rejection of Bids ................................................................ 5

13. Opening of Bids ......................................................................................... 6

14. Award of Contract ...................................................................................... 6

15. Contractual Agreement .............................................................................. 6

16. Taxes......................................................................................................... 6

17. Estimated Quantities/Warranties of Usage................................................. 7

18. Samples and Demonstrations .................................................................... 7

19. Delivery...................................................................................................... 7

20. Verbal Instructions Procedure .................................................................... 7

21. References ................................................................................................ 7

22. Costs Incurred by Bidders.......................................................................... 7

23. Permits, Fees and Notices (If Applicable) .................................................. 7

24. Penalties for Misrepresentation.................................................................. 7

25. Restriction on Disclosure and Use of Data ................................................. 7

26. Exceptions to the Bid ................................................................................. 8

27. Cancellation for Unappropriated Funds...................................................... 8

28. Independent Contractor ............................................................................. 8

29. Safety ........................................................................................................ 8

30. Occupational Health and Safety................................................................. 8

31. Conflict of Interest ...................................................................................... 9

32. Indemnity/Hold Harmless ........................................................................... 9

33. Public Entity Crimes Statement.................................................................. 9

34. Public Records........................................................................................... 9

35. Drug-Free Workplace Programs ................................................................ 10

36. Collusion .................................................................................................... 10

37. Audit Rights ............................................................................................... 10

38. Patent and Royalties.................................................................................. 10

39. Purchase by Other Governmental Agencies .............................................. 10

40. Assignment and Sub-Letting ...................................................................... 11

41. Venue ........................................................................................................ 11

42. Gratuities and Kickbacks ........................................................................... 11

SECTION

TABLE OF CONTENTS

PAGE

General Terms and Conditions

43. Protest Process ......................................................................................... 11

44. Confidential and / or Proprietary Information .............................................. 12

45. Anti-Discrimination ..................................................................................... 12

46. Default ....................................................................................................... 13

47. Antitrust Violations; Denial or Revocation of the Right to

Transact Business with Public Entities; Denial of Economic Benefits ......... 13

II. Special Terms and Conditions

1. Point of Contact ......................................................................................... 14

2. Non-Mandatory Pre-Proposal Meeting………………………………............. 14

3. Minimum Qualification Requirements......................................................... 14

4. Proposal Format ........................................................................................ 14

5. Competency of Proposers.......................................................................... 16

6. Conditions for Emergency/Hurricane Disaster............................................ 16

7. Performance .............................................................................................. 16

8. Schedule of Events .................................................................................... 16

9. Uncontrollable Circumstances (“Force Majeure”) ....................................... 17

10. Proposal Submission ................................................................................. 17

11. Evaluation Method and Criteria .................................................................. 18

12. Review of Proposals for Responsiveness .................................................. 19

13. Selection Process ...................................................................................... 19

14. Best and Final Offers ................................................................................. 19

15. Negotiations............................................................................................... 19

16. Award of Contract ...................................................................................... 20

17. Contract Term............................................................................................ 20

18. Price .......................................................................................................... 21

19. Cost Adjustments....................................................................................... 21

20. Insurance Requirements ............................................................................ 21

21. Dispute Resolution..................................................................................... 23

22. Inspection, Direction, and Payment............................................................ 24

III. Detailed Requirements – Scope of Services

1. Background .......................................................................................

2. Purpose .............................................................................................

3. City’s Responsibility ...........................................................................

4. Contractor’s Responsibility ................................................................

5. Contractor’s Operational Plan ............................................................

6. Damage to Public or Private Property ................................................

7. Contractor’s Equipment .....................................................................

IV. Required Documents

Proposal Requirements Checklist.......................................................................... 31

Proposer Information ............................................................................................. 32

Proposal Confirmation ........................................................................................... 33

Schedule of Proposal Prices.................................................................................. 34

Visa Card Information............................................................................................ 37

Indemnification Clause .......................................................................................... 38

Non-Collusive Affidavit .......................................................................................... 39

Proposers Qualification Statement ........................................................................ 41

Acknowledgement Proposers Qualification Statement........................................... 45

Drug-Free Workplace Form ................................................................................... 46

Sworn Statement on Public Entity Crimes ............................................................. 47

Exceptions to the RFP........................................................................................... 50

CITY OF COCONUT CREEK

FINANCE AND ADMINISTRATIVE SERVICES

PROCUREMENT DIVISION

LINDA JEETHAN, PROCUREMENT MANAGER

4800 WEST COPANS ROAD

COCONUT CREEK, FLORIDA 33063

October 17, 2023

LEGAL NOTICE / REQUEST FOR PROPOSALS

RFP No.:

RFP Name:

Pre-Bid Conference:

Due Date/Time:

RFP No. 11-15-23-11

Amusement Rides and Concession Services

Not Applicable

November 15, 2023 at 11:00 a.m. EST

The City of Coconut Creek, Florida is actively seeking proposals from qualified Proposers to provide AMUSEMENT

RIDES AND CONCESSION SERVICES for the City in full accordance with the scope of services, terms, and

conditions contained in this Request for Proposals (RFP).

A Cone of Silence is in effect with respect to this RFP. The Cone of Silence prohibits certain communications between

potential Respondents and/or Vendors and the City. All communication regarding this RFP shall be directed to Althea

Pemsel, Procurement Supervisor via email to apemsel@coconutcreek.net.

Proposer must be registered on the City’s eBid System in order to respond to this RFP. A complete RFP document

may be downloaded for free from the eBid System as a pdf at: www.coconutcreek.net/fin/procurement. The City is

not responsible for the accuracy or completeness of any documentation the Proposer receives from any source other

than from the eBid System.

Sealed proposals shall be submitted electronically through the eBid System on or before the due date/time stated

above. Proposer is solely responsible for downloading all required documents. Responses will be electronically

unsealed in a public forum and read aloud. Any proposal received after the date and time specified will not be

considered. Any uncertainty regarding the time a proposal is received will be resolved against the Proposer.

Please be advised that City Hall is closed on Fridays and on holidays observed by the City. City Hall hours of

operation are 7:00 a.m. to 6:00 p.m. EST, Monday through Thursday.

Pursuant to Section 119.071, Florida Statutes, sealed bids, proposals or replies by an agency pursuant to a

competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended

decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.

Althea Pemsel, Procurement Supervisor

Procurement Division

Publish Date:

Sunday, October 22, 2023

NTP

RFP No. 11-15-23-11

SECTION I

GENERAL TERMS AND CONDITIONS

THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE

CITY OF COCONUT CREEK. THE CITY OF COCONUT CREEK MAY DELETE, SUPERSEDE OR

MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY

INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS OR IN THE BID SHEETS.

ANY AND ALL SPECIAL TERMS AND CONDITIONS THAT MAY VARY FROM THE GENERAL TERMS

AND CONDITIONS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE PROVISIONS

INCLUDED WITHIN THIS INVITATION FOR BIDS SHALL PREVAIL OVER ANY CONFLICTING

PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER REGARDLESS OF ANY

LANGUAGE IN BIDDER’S CONTRACT TO THE CONTRARY.

INSTRUCTIONS TO BIDDERS:

Defined Terms

Terms used in this contract document are

defined and have the meaning assigned to

them. The City will use the following

definitions in its general terms and conditions,

special terms and conditions, technical

specifications, instructions to bidders,

addenda and any other document used in the

bidding process. The terms may be used

interchangeably by the City: IFB or RFP; Bid

or Proposal; Bidder, Proposer, or Seller;

Contractor or Consultant; Contract, Award,

Agreement or Purchase Order.

Bid: A price and terms quote received in

response to an IFB.

Bidder: Person or firm submitting a bid

directly to the City as distinct from a sub-

contractor, who submits a bid to the Bidder.

City: Refers to the City of Coconut Creek, a

municipal corporation of the State of Florida.

Change Order: A written signed and

approved document by the City Manager or

designee ordering a change in the contract

price or contract time or a material change in

work.

Contractor: Successful Bidder or Proposer

who is awarded a purchase order, award

contract, blanket purchase order agreement,

or term contract to provide goods or services

to the City. Also referred to as the “Successful

Bidder”.

Contract: A deliberate verbal or written

agreement between two (2) or more

competent parties to perform or not to perform

a certain act or acts, including all types of

agreements, regardless of what they may be

called, for the procurement or disposal of

equipment, materials, supplies, services or

construction. Contract shall be inclusive of the

term “Agreement” unless stated otherwise.

Contract Administrator: The City will

designate a Contract Administrator whose

principle duties shall be liaison with awarded

Proposer, coordinate all work under the

contract, assure consistency and quality of

awarded Proposer’s performance, and

schedule and conduct Contractor

performance evaluations, and review and

route for approval all invoices for work

performed or items delivered.

Consultant: Successful Bidder or Proposer

who is awarded a contract to provide

professional services to the City.

First Ranked Proposer: That Proposer,

responding to a City RFP, whose proposal is

deemed by the City, the most advantageous

to the City after applying the evaluation criteria

contained in the RFP.

Invitation for Bids (IFB): When the City is

requesting bids from qualified Bidders.

Proposer: Person or firm submitting a

proposal.

Proposal: A proposal received in response to

an RFP.

Request for Proposals (RFP): When the

City is requesting proposals from qualified

Proposers.

Responsible Bidder: A person who has the

capability in all respects to perform in full the

contract requirements, as stated in the bid

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Amusement Rides and Concession Services

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