Sabal Pines Park New Maintenance Building and Renovations

Agency:	City of Coconut Creek
State:	Florida
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Posted:	Jan 15, 2024
Due:	Feb 13, 2024
Solicitation No:	IFB No. 02-13-24-11
Publication URL:	To access bid details, please log in.

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INVITATION FOR BIDS

SABAL PINES PARK

NEW MAINTENANCE BUILDING AND RENOVATIONS

IFB NO. 02-13-24-11

PROCUREMENT DIVISION

4800 WEST COPANS ROAD, COCONUT CREEK, FLORIDA 33063

EBID SYSTEM: www.coconutcreek.net/fin/procurement

IFB NO. 02-13-24-11

CITY OF COCONUT CREEK

SABAL PINES PARK NEW MAINTENANCE BUILDING AND RENOVATIONS

IFB NO. 02-13-24-11

TABLE OF CONTENTS

TITLE

PAGE

Legal Notice/Invitation for Bids.......................................................................................... A-1

Section B: Instructions to Bidders:

1. Format................................................................................................................... B-1

2. Point of Contact..................................................................................................... B-1

3. Schedule of Events ............................................................................................... B-1

4. General Description of the Project ......................................................................... B-1

5. Definitions ............................................................................................................. B-1

6. Cone of Silence ..................................................................................................... B-2

7. Non-Mandatory Pre-Bid Conference … ................................................................. B-3

8. Document Interpretation ........................................................................................ B-4

9. Bidder’s Understanding ......................................................................................... B-4

10. Qualification of Contractors ................................................................................... B-4

11. Licenses ................................................................................................................ B-4

12. Legal Requirements .............................................................................................. B-5

13. Addendum............................................................................................................. B-5

14. Drawings ............................................................................................................... B-5

15. Plans for Construction ........................................................................................... B-5

16. Type of Bid ............................................................................................................ B-5

17. Changes in Quantities ........................................................................................... B-5

18. Quantities in Bid Approximate Only ....................................................................... B-6

19. State and Local Sales and Use Taxes ................................................................... B-6

20. Bids Firm for Acceptance ...................................................................................... B-6

21. Bid Security ........................................................................................................... B-6

22. Return of Bid Security............................................................................................ B-6

23. Performance and Payment Bonds ......................................................................... B-7

24. Cancellation for Unappropriated Funds ................................................................. B-7

25. Project Records..................................................................................................... B-7

26. Solid Waste Collection Services – City’s Franchise Agreement ............................. B-7

27. Sworn Statement - Public Entity Crimes ................................................................ B-7

28. Drug-Free Workplace Programs ............................................................................ B-8

29. Scrutinized Companies.......................................................................................... B-8

30. Debarred or Suspended Bidders ........................................................................... B-8

31. Time of Completion ............................................................................................... B-8

32. Confidential and/or Proprietary Information ........................................................... B-8

33. Trade Secrets........................................................................................................ B-9

34. Request for Approved Equals................................................................................ B-9

35. Modification and Withdrawal of Bid........................................................................ B-9

36. Preparation of Bids................................................................................................ B-10

37. Bid Submission...................................................................................................... B-10

38. Basis of Award ...................................................................................................... B-10

39. Award of Contract.................................................................................................. B-11

40. Execution of Contract ............................................................................................ B-11

41. Failure to Execute Contract and Furnish Bond ...................................................... B-11

42. Bid Protest Process ............................................................................................... B-12

43. Antitrust Violations; Denial or Revocation of the Right to Transact Business

With Public Entities; Denial of Economic Benefits.................................................. B-12

A-i

IFB NO. 02-13-24-11

Section C: General Terms and Conditions

ARTICLE 1

1.1

1.2

1.3

PRELIMINARY MATTERS......................................................................... C-1

Contractor's Pre-Start Representative........................................................ C-1

Pre-construction Conference and Project Schedule ................................... C-1

Rejection of Subcontractor......................................................................... C-1

ARTICLE 2 CORRELATION, INTERPRETATION AND

INTENT OF CONTRACT DOCUMENTS ................................................... C-1

ARTICLE 3

3.1

3.2

SUBSURFACE CONDITIONS, REFERENCE POINTS ............................. C-2

Subsurface Conditions ............................................................................... C-2

Differing Site Conditions ............................................................................ C-2

ARTICLE 4

4.1

4.2

4.3

4.4

4.5

4.6

4.7

4.8

INSURANCE REQUIREMENTS ................................................................ C-3

Workers' Compensation............................................................................. C-3

General Liability ......................................................................................... C-3

Automobile Liability .................................................................................... C-3

Builder’s Risk Insurance ............................................................................ C-3

General...................................................................................................... C-4

Insurance Company and Agent.................................................................. C-4

Safety ........................................................................................................ C-5

Occupational Health and Safety................................................................. C-5

ARTICLE 5

5.1

5.2

5.3

5.4

5.5

5.6

5.7

5.8

5.9

5.10

5.11

5.12

5.13

5.14

5.15

5.16

5.17

5.18

5.19

CONTRACTOR'S RESPONSIBILITIES ..................................................... C-5

Supervision and Superintendence ............................................................. C-6

Labor, Materials and Equipment ................................................................ C-6

Contractor Furnishes All Materials ............................................................. C-6

Installation Instructions .............................................................................. C-6

Contractor Responsibilities ........................................................................ C-6

Subcontractors Terms................................................................................ C-6

Permits ...................................................................................................... C-6

Electric Power and Lighting........................................................................ C-6

Taxes......................................................................................................... C-7

Record Drawings ....................................................................................... C-7

Cleaning Up Site ........................................................................................ C-7

Cleaning Up General ................................................................................. C-7

Waste Removal Services ........................................................................... C-7

Public Convenience and Safety ................................................................. C-7

Sanitary Provisions .................................................................................... C-8

Work in Street, Highway and

Other Rights-of-Way .................................................................................. C-8

Hurricane Precautions ............................................................................... C-8

Value Engineering ..................................................................................... C-8

Public Records........................................................................................... C-9

ARTICLE 6 CHANGES IN THE WORK ........................................................................ C-10

ARTICLE 7 TIME FOR COMPLETION, LIQUIDATED

DAMAGES AND CHANGE OF CONTRACT TIME .................................... C-11

A-ii

IFB NO. 02-13-24-11

TABLE OF CONTENTS

TITLE

PAGE

ARTICLE 8 GUARANTEE ............................................................................................ C-12

ARTICLE 9

9.1

9.2

9.3

9.4

9.5

9.6

9.7

9.8

9.9

9.10

9.11

PAYMENTS AND COMPLETION .............................................................. C-12

Payments to Contractor ............................................................................. C-12

Retainage Release .................................................................................... C-13

City’s Right to Withhold Payment ............................................................... C-13

Waiver of Liens .......................................................................................... C-14

Contractor’s Warranty of Title .................................................................... C-14

Labor Harmony .......................................................................................... C-14

Third Party Beneficiaries ............................................................................ C-14

Agreement Subject to Funding................................................................... C-14

Remedies……. .......................................................................................... C-14

Disentanglement……................................................................................. C-15

Miscellaneous Provisions (9.11-9.15)……. ................................................ C-15-16

ARTICLE 10 CONTRACT TERMINATION ..................................................................... C-16

10.1 City's Right to Terminate Contract.............................................................. C-16

10.2 Contractor's Right to Stop Work or Terminate Contract.............................. C-17

Section D: Special Conditions and Supplementary Conditions .................................... D-1

Required Forms:

Section E: Bid Sheets and Bid Schedule..................................................................... E-1 - E-9

Section F: Bid Bond .................................................................................................... F-1 - F-2

Section G: Non-Collusive Affidavit ............................................................................... G-1 - G-2

Section H: Sworn Statement on Public Entity Crimes .................................................. H-1 - H-2

Section I: Drug-Free Workplace Form ....................................................................... I-1

Section J: Indemnification Clause............................................................................... J-1

Section K: Foreign (Non-Florida) Corporations ........................................................... K-1 – K-6

Section L: Certified Resolution.................................................................................... L-1

Section M: Florida (Non-Florida) Corporations............................................................. M-1

Section N: References………………………………………………………………………..N-1

Section O: Acknowledgement of Conformance with O.S.H.A. Standards……………....O-1

Section P: Bidder’s Affidavit in Compliance with Florida Trench Safety Act……………P-1

Section Q: Scrutinized Companies Certification .......................................................... Q-1

Section R: E-Verify Form............................................................................................. R-1

Exhibits “A TO I”:

Exhibit “A”: Agreement ................................................................................................. A-1 – A-7

Exhibit “B”: Payment Bond ........................................................................................... B-1 – B-4

Exhibit “C”: Performance Bond ..................................................................................... C-1 – C-3

Exhibit “D”: Notice of Intent........................................................................................... D-1

Exhibit “E”: Notice to Proceed ...................................................................................... E-1

Exhibit “F”: Notice of Commencement.......................................................................... F-1

Exhibit “G”: Change Order No. 01................................................................................. G-1

Exhibit “H”: Application for Payment ............................................................................. H-1

Exhibit “I”: Contractor’s Final Waiver of Lien ............................................................... I-1 – I-2

A-iii

CITY OF COCONUT CREEK

FINANCE AND ADMINISTRATIVE SERVICES

PROCUREMENT DIVISION

LINDA JEETHAN, PROCUREMENT MANAGER

4800 WEST COPANS ROAD

COCONUT CREEK, FLORIDA 33063

January 10, 2024

LEGAL NOTICE / INVITATION FOR BIDS

IFB No.:

IFB Name:

Non-Mandatory Pre-Bid Conference:

Due Date/Time:

02-13-24-11

Sabal Pines Park New Maintenance Building and Renovations

January 24, 2024 at 11:00 a.m. EST

February 13, 2024 at 11:00 a.m. EST

The City of Coconut Creek, Florida is seeking bids from qualified, experienced and licensed Contractors to

provide construction services. The work shall be performed in full accordance with the plans, specifications,

terms, and conditions contained in this Invitation for Bids (IFB).

A Cone of Silence is in effect with respect to this Invitation for Bids (IFB). The Cone of Silence prohibits

certain communications between potential Respondents and/or Suppliers and the City. All communication

regarding this IFB shall be directed to Althea Pemsel, at apemsel@coconutcreek.net.

A non-mandatory pre-bid conference will be held at the Sabal Pines Park Conference Room, 5005 NW 39th

Avenue, Coconut Creek, Florida 33073 with the City of Coconut Creek staff. Bidders or their

representative(s) are required to attend.

Bidder must be registered on the City’s eBid System in order to respond to this IFB. A complete IFB

Document may be downloaded for free from the eBid System as a pdf at:

www.coconutcreek.net/fin/procurement. The City is not responsible for the accuracy or completeness of

any documentation the Bidder receives from any source other than from the eBid System.

Bids shall be submitted electronically through the eBid System on or before the due date/time stated above.

Bidder is solely responsible for downloading all required documents. Each Bidder shall submit evidence

that he is licensed to perform the work and services or qualified by examination to be so licensed.

Responses will be electronically unsealed in a public forum and read aloud. Any bid received after the due

date and time specified, will not be considered. Any uncertainty regarding the time a bid is received will be

resolved against the Bidder.

Pursuant to Section 119.071, Florida Statutes, sealed bids, proposals or replies by an agency pursuant to

a competitive solicitation are exempt from inspection until such time as the agency provides notice of an

intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever

is earlier.

Althea Pemsel, Procurement Supervisor

Procurement Division

Publish Dates: Sunday, January 14, 2024

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Sabal Pines Park New Maintenance Building and Renovations

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