Local Analog Telecommunications Services
| Agency: | Irving Independent School District |
|---|---|
| State: | Texas |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Feb 14, 2024 |
| Due: | Mar 19, 2024 |
| Solicitation No: | RFP #24-27-908 |
| Publication URL: | To access bid details, please log in. |
Contact Information
|
Attachment Preview
RFP #24-27-908
Local Analog Telecommunications Services
Issue Date: 2/14/2024
Questions Deadline: 2/27/2024 02:00 PM (CT)
Response Deadline: 3/19/2024 12:00 PM (CT)
Contact Information
Contact: Adrianna Legarreta
Address: Purchasing
2621 W Airport Fwy
Irving, TX 75062
Phone: (972) 600-5440
Email: alegarreta@irvingisd.net
Page 1 of 25 pages
Deadline: 3/19/2024 12:00 PM (CT)
RFP #24-27-908
Event Information
Number:
RFP #24-27-908
Title:
Local Analog Telecommunications Services
Type:
Request for Proposals
Issue Date:
2/14/2024
Question Deadline: 2/27/2024 02:00 PM (CT)
Response Deadline: 3/19/2024 12:00 PM (CT)
Notes:
Irving Independent School District is accepting proposals from qualified Local
Telephone Service providers to provide Local Analog Telecommunications
Services as described in this RFP. Interested vendors must submit their proposals
to the Purchasing Department.
The District reserves the option to award this contract based on evaluation of
proposal deemed most advantageous to the district.
Although we are legally required to accept paper bids, we strongly request bidders
submit their response electronically. Please feel free to contact the Irving ISD
Purchasing Office at 972-600-5440 if you require any assistance with this submittal.
When filing this bid electronically, please do not send us a paper copy, as the
electronic version will prevail. NO emailed or Faxed bids will be accepted. Your
cooperation is appreciated. Please be advised, no late or incomplete bids will be
accepted. Specific questions pertaining to this RFP must be directed in writing to
the purchasing director, Adrianna Legarreta at alegarreta@irvingisd.net.
Please Note: Irving ISD will be closed for Spring Break 3/11/24- 3/15/24
Bid Attachments
CIQ 2021.pdf
Conflict of Interest Questionaire
Confidentiality Declaration Form.pdf
Confidentiality Declaration Form
Anti Lobbying Disclosure Form.pdf
Anti Lobbying Disclosure Form
Insurance Requirements.pdf
Insurance Requirements
Billing Information
Address: Accounts Payable
PO Box 152637
Irving, TX 75015
Phone: (972) 600-5440
Page 2 of 25 pages
Deadline: 3/19/2024 12:00 PM (CT)
Download
Download
Download
Download
RFP #24-27-908
HUB-Subcontracting Plan.pdf
Download
Irving ISD HUB Subcontracting Plan Form
Bid Bond.pdf
View Online
Proposers must submit a bid bond with their proposal. Proposers are encouraged to use the District's attached bid
bond form for this purpose. The District may reject proposals which include bid bonds submitted on something other
than the District's form if it determines in its sole discretion that the bid bond does not provide the same level of
protection as the District's bid bond form provides.
Payment Bond.pdf
View Online
Payment Bond
Performance Bond.pdf
View Online
Performance Bond
Locations for RFP 24-27-908.pdf
View Online
Anticipated Locations
EDGAR Forms 24-27-908.pdf
View Online
EDGAR Forms
Requested Attachments
Bid Bond
Conflict of Interest Form
(Attachment required)
w-9
(Attachment required)
Proposal Pricing Spreadsheet
(Attachment required)
Product Literature/Specifications
Edgar Forms
(Attachment required)
Bid Attributes
1 INSTRUCTIONS TO VENDORS
THERE ARE SEVERAL ATTRIBUTES (including this one) ASSOCIATED WITH THIS PROPOSAL. SOME ARE
NOTES AND REQUIRE NO RESPONSE, BUT MOST HAVE A REQUIRED RESPONSE.
Please select each page on the right-hand side of the blue bar below (at the bottom of this list of attributes) in
order to view the next page of Bid Attributes.
2 Successful Bid/Proposal Response Submittal
All bids/proposals must be SUCCESSFULLY submitted before the due date and time regardless of your
organization's ability to submit bids online. It is the supplier's sole responsibility to ensure that bid/proposal
documents successfully arrive before the due date and time. The District's online bidding application utilizes the
Internet and the World Wide Web, which is comprised of systems that are completely out of the District's control. It is
highly recommended that the suppliers allow themselves enough time to complete a successful submission.
Do not wait until the last minute!
No proposal may be withdrawn prior to the opening of proposals without written request (addressed to
the Irving ISD Director of Purchasing) by an authorized agent of the proposing firm and upon written
approval by the District. Proposals become the property of Irving ISD upon receipt.
Page 3 of 25 pages
Deadline: 3/19/2024 12:00 PM (CT)
RFP #24-27-908
3 Bid Inquiries and/or Clarifications
Any questions pertaining to the bid/proposal procedures and/or specifications should be emailed to the Purchasing
Department contact, Adrianna Legarreta, alegarreta@irvingisd.net 972-600-5440, on or before 2/27/24 at 2:00pm
CST. Responses to questions, if required, will be posted by addendum. It is the vendor's responsibility to check this
website for addenda postings prior to submitting responses.
As of the issuance date of this solicitation and continuing until the final date for submission of bids/proposals,
contact with Irving ISD employees, except for staff members of the Purchasing Department, is strictly prohibited. All
personnel representing Irving ISD are specifically directed not to hold meetings, conferences or technical
discussions with any other vendor for purposes of responding to this solicitation. Any vendor found to be acting in
any way contrary to this directive will be disqualified from entering into any contract that may result from this
solicitation.
4 Restricted Contact Period
Restricted Contact Period shall mean a prohibition on any communication regarding any RFQ/RFP, bid or other
competitive solicitation between:
a.) Any person who seeks an award from the District or its affiliated entities including a potential vendor or vendor's
representative, and
b.) Any Board member, Superintendent, senior staff member, principal, department head, director, manager or other
District employee who has influence in the evaluation or selection process.
5 Scope of Work
The Irving Independent School District (Irving ISD) is accepting proposals from qualified Local Telephone Service
providers to provide local analog telecommunication services.
The purpose of this request for proposal is to provide a standard from which to evaluate your company’s local
telecommunications services as they compare to other providers and as they pertain to the needs of our school
district as defined in this document. Irving ISD currently has analog business lines located at each facility within the
school district. Each respective facility has from 1 to 30 analog phone lines for fax machines, fire alarms, security
alarms, elevators, and other management devices requiring analog telecommunication services. This RFP does not
include any cabling or wiring modifications beyond the service provider point of demarcation located within each
facility.
This contract will be awarded to one or multiple vendors as determined to be the best value to Irving
Independent School District.
Yes
(Required: Check if applicable)
Page 4 of 25 pages
Deadline: 3/19/2024 12:00 PM (CT)
RFP #24-27-908
6 Specifications
BILLING
Monthly billing cycle will begin on first day of the month and end last day of each month. Bill will be received no later
than five (5) business days after the end of the month. Provider must include a breakdown with detailed expenses,
a summary billing by facility. Bill must include district organization number or IRVING ISD facility name per individual
billed phone account.
Bidder agrees to resolve within 45 calendars days any formal written billing dispute provided either electronically, or
via the United States Postal Service with return receipt requested. Bidder shall provide the mailing address for
formal billing disputes within the response. Bidder shall provide an escalation list for the billing dispute resolution
process. Escalation list shall at a minimum include the Vice-President of your organization responsible for billing
disputes. In the event a formal billing dispute is not resolved within 45 days, bidder agrees to issue a credit to
service providers bill to IRVING ISD’s. This credit must appear on the first billing cycle after the expiration of the 45
days allowed for the billing issue resolution process. In the event service provider does not provide the credit
requested, IRVING ISD shall subtract said credit from the next month’s bill. Service provider agrees and accepts that
any late payment fees associated with this process shall be waived by service provider without demand.
SERVICE COST
Vendors shall submit a descriptive summary of the Services proposed, which must describe general and specific
features of Services bid, including calling features supported, service capacities, blocking factors, and all optional
characteristics.
Vendors shall submit a descriptive summary of the Services proposed, which must describe general and specific
features of Services bid, including calling features supported, service capacities, blocking factors, and all optional
characteristics.
Vendor shall provide a map showing free local and extended coverage areas and indicate all related costs by area.
Vendors should list all free Services and features in the Services.
Vendors shall clearly define the toll-free calling scope associated with the local telecommunication service(s)
proposed. Vendor shall include a list of all NPA & NXX's included within the toll-free calling area.
Vendors shall clearly define the Service Level Guarantee for each service proposed.
Vendor shall define if the Service Level Guarantee is by contract or tariff.
Vendors shall propose Services for month-to-month, one (1) year commitment, three (3) year commitment,
and five (5) year commitments. Any cancellation or termination fees must be quoted for all terms.
For comparisons, the bidder must submit pricing on pricing sheet. Proposing Vendors must include any
taxes, surcharges, fees, and any other costs including construction cost and/or special construction
cost on individual line pricing plan on the pricing sheet.
Yes
(Required: Check if applicable)
7 No Deviations
I certify that there are NO deviations from the Terms, Conditions, and Specifications.
I Certify
(Optional: Check if applicable)
Page 5 of 25 pages
Deadline: 3/19/2024 12:00 PM (CT)
RFP #24-27-908
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
Bid Information Type RFP Status Issued Number PURCH 2324-4 (Instructional Supplies, Materials and
Aldine School District
Bid Due: 5/31/2024
Open Enrollment Hospital Services Solicitation ID: 320-21-00176 | Due Date: 5/31/2024 | Due
State Government of Texas
Bid Due: 5/31/2024
Open Enrollment for Self-Employment Services Solicitation ID: 3202300134 | Due Date: 10/31/2024 |
State Government of Texas
Bid Due: 10/31/2024
EMERGENCY GENERATOR PURCHASE FOR TAMU UES TAMU BID FOR THE PURCHASE OF EMERGENCY
West Texas A&M University
Bid Due: 11/29/2029
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only as a convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.